CONVENTION E-BLAST - JANUARY 2016
41ST Annual Regional Convention
"INTO THE SPOTLIGHT"
APRIL 14-17 , 2016
SYRACUSE, NY
To: All Members of Region 16
Update from the CRC

Your convention team hopes that your holiday season was filled with family, love, music, sharing, hugs and delicious food.  We do know that you are all entering the new year with preparations for another exciting Spring Contest.
 
You should have received the Sweet Adelines International competitor e-packages this past week.  Please read all instructions thoroughly and contact International headquarters if you did not receive the info or if you have any concerns about your entry.
 
If your chorus or quartet has not received an e-packet, please contact International to ensure they have the correct contact information.
 
Please note we have had a change in team members.  Effective immediately, Sharon Ludwig has begun her term as Communication Manage.  We thank Karen Keppel-Jones for her years of dedication and service to the region.
 
If you have any questions or concerns, please do not hesitate to contact any of the Region 16 Convention Team members listed.
 
Sandy Blamowski
Chair, Regional Convention
Lake Ontario Region 16
Communication:

Please ensure your CCL's email address is forwarded to Sharon Ludwig, Communications Manager at [email protected] .  We don't want you to  miss one bit of information along the road to contest. 

*** It is important that your CCL is proficient in Word & Excel, inorder to correctly complete and submit all forms with NO CHANGES necessary to the format.
Notes/Changes/Reminders for the Regional Convention
  • Please be sure that Sharon Ludwig, Convention Communication Manager has your chorus / quartet contact info.  That is the only way to ensure that you receive all convention information.
  • Competitor lists will be required to be handed in at the Briefing.  International no longer requires these to be emailed to the CC in advance of the contest.
  • Props may be used during competition but must enter and leave the stage with the competitor.  Any props or debris left on the stage could result in a 25 point penalty.
  • Open Division competitors will be grouped together. Starting with the 2016 regional season, Open Division competitors will be in the random draw with International Division competitors.
  • Evaluation Only competitors will still compete first in their respective riser configurations.
  • Copyright clearance - by signing the entry form, competitors are declaring that their song selection has cleared the copyright process. 
  • Any questions regarding the copyright process should be directed to Katie Grassmyer, Director of Music Services and Membership at International Headquarters.
  • Region 16 will once again be providing CD recordings to all competitors.  DVDs must be ordered as has been done in the past.
  • Region 16 will use 2 riser configurations again this year - Alternate (small) and Standard (large).  Please be sure you select the correct riser configuration for your chorus.  A change in riser configurations after the Draw for Order of Appearance has taken place will result in a charge of $50.
  • Both contest sessions will be webcast again this year.  Watch for notices coming soon about how to sign up for the webcast.  Encourage friends and family members who can't attend in person, to watch the competition live!
  • Only Chorus CCLs or in an emergency, Team  Leaders/Presidents are to submit the forms
  • Please note deadlines for forms:
    • o   March 1st:
      • Photo & DVD
      • Program Ad
    • o   March 7th
      • Housing
      • Registration (AEBs)
  • The format of any form(s) is not to be altered in any way.
  • A specific form has been designed when there is a need to request any changes to your Convention Registration and Housing forms after you have already submitted them.  The deadline for submitting your Convention Registration and Housing forms is March 7th 2016- Please note that there is a $10 USD fee for each change request form submitted No changes will be accepted after March 30, 2016.
  •  INTERNATIONAL NOTE:  Regional competition informational packets containing entry forms and general info will continue to be available only in electronic format.  The information was:
    • o   emailed to chorus presidents/team leaders and quartet contacts
    • o   posted on the SAI regional competitor pages on the international website
Convention Team

Sandy Blamowski
Chair of the Regional Convention (CRC)
 
Shelley Snoulten
Competition Coordinator (CC)
 
Mary Ann Jablonski
Official Panel Liaison
 
Cindy Fanara
Assistant Official Panel Liaison
 
Cathy Stovold
Events Coordinator/ Registration
 
Liz Gibbs
Audio/Visual Manager
 
Diane Seaward
Awards Manager
 
Barb Jacobs
Transportation Manager
 
Andrea Thorne-Percy
Convention Services and Housing Manager
 
Sharon Ludwig
Communications Manager
 
April Jackson
Financial Coordinator
 
J.D. Crowe
Webcast Manager

Judging Panel

June Berg
Panel Chair & Music Judge
 
Sheri Strawthers
Sound Judge
 
Joan Levitin
Expression Judge
 
Peggy Gram
Showmanship Judge
 
Liz Danielski
Panel Secretary
2016 HOTEL ASSIGNMENTS

Sheraton Syracuse
University Hotel
Crowne Plaza
Genesee Grande
CAL
Circle of Harmony
Durham Shores
Harmony North
Lake Effect Harmony
North Metro
Northumberland
Scarborough
Skyway Connection
Acapella North
Barrie Huronia
Canadian Showtime
Kawartha Music
Limestone City Voices
Ontario Heartland
Pineridge
Rochester
Bay of Quinte
Buffalo Gateway
Bytown Beat
Eastside Harmony
Greater Kingston
Image City Sound
York Harmony
                                          
Parkview - unavailable 

IMPORTANT NOTE
Hotel assignments are based on our annual rotation and estimated chorus requirements. Depending on the actual number of rooms requested by each chorus and the number of rooms available in each hotel block, changes in the announced rotation may be required. Affected choruses will be contacted directly by Andrea Thorne-Percy Convention Services & Housing Manager. Thank you for your understanding.
Links for Housing, Registration, Photo/DVDs, and Program Ad can be found on the Region 16 website: http://www.saregion16.com
IMPORTANT DATES TO REMEMBER!    

Form
Deadline
Send To
International E-packet mailing to competitors
January1, 2016
Choruses & Quartets FROM SAI
Competition Entry Form: Quartet
Feb. 15, 2016
SAI
Competition Entry Form: Chorus
Feb. 16, 2016
SAI
Late Entry Deadline: Quartet
March 1, 2106
SAI
Late Entry Deadline: Chorus
March 2, 2016
SAI
Draw for Order of Appearance
February 22, 2016
 
Deadline
Form Name
Action
Submit
Form To
Mail
Payment To
 
March 7, 2016
Convention Registration and Housing
Convention Registration and Housing spreadsheet
 
This spreadsheet includes a registration tab, housing tab, a housing summary tab and a function space tab.
Cathy Stovold
& Andrea Thorne-Percy & April Jackson
April Jackson (include one hard copy of lists)
Canadian  and U.S. Choruses mail 100% housing room payment to April Jackson with their hard copies
 
March 7, 2016
2_Advance Single Event
Advance Single Ticket Order
Cathy Stovold
April Jackson (include one hard copy of list)
 
March 1, 2016
4_DVD Order
5_Chorus Photo Order
6_Quartet Photo Order
Photo and DVD Order
Liz Gibbs
Liz Gibbs
 
March 1, 2016
7_Program Ad
Program Ad Order
Sharon Ludwig
April Jackson
 
 
                                                

Sweet Adelines Region 16  | [email protected]