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July 8, 2015
1:00 PM
John H. Reagan Building
105 W 15th St., Room 131
Austin TX 78701 

July 9, 2015
1:00 PM
John H. Reagan Building
105 W 15th St., Room 131
Austin TX 78701 

August 7, 2015
10:00 AM
John H. Reagan Building
105 W 15th St., Room 140
Austin TX 78701 

August 14, 2015
10:00 AM
Texas Association of Counties - 4th Floor
1210 San Antonio
Austin TX 78701 


 

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May-June/2015 
News From the Office of Court Administration
Judicial Council Creates Criminal Justice Committee 
At the June 12 Texas Judicial Council meeting, Chief Justice Nathan L. Hecht made appointments to a Criminal Justice Committee to study Pretrial Justice Initiatives. Members are: Sharon Keller, Presiding Judge, Court of Criminal Appeals, Senator Royce West, Russell Casey, Justice of the Peace Pct. 3, Place 1, Tarrant County, and Mr. Carlos Amoral, citizen member. Kelly Moore, Judge, 121st Judicial District, Terry & Yoakum, has been appointed to Chair the committee. The Committee is charged with assessing the impact of pretrial criminal justice statutes and policies in Texas to determine if there are ways in which Texas courts can enhance public safety and social outcomes when making pretrial confinement decisions. The Committee will identify judicial policies or initiatives that could be enacted to further those goals.
Willacy County Benefits from Innovative Partnerships
Willacy County Chief Public Defender Abner Burnett (left) and Willacy County Judge Aurelio Guerra
Willacy County Chief Public Defender Abner Burnett (left) and Willacy County Judge Aurelio Guerra

 

Since entering office in January 2015, Willacy County Judge Aurelio Guerra has partnered with the Willacy County Public Defender Office to implement innovations in his court that are improving the quality of indigent defense and maximizing court efficiency.

 

Judge Guerra is streamlining arraignment, pre-trial, and plea settings by holding county court dockets for an entire week each month, allowing defendants the opportunity to resolve their cases in a single week.  A typical misdemeanor defendant is arraigned on Monday, at which time the public defender receives discovery and has preliminary discussions with the district attorney about the case. The public defender then meets with the defendant to discuss the case, and the court sets the case for a status/pretrial hearing on Wednesday. If a plea bargain has been or likely can be reached, the case is set for a plea hearing on Friday.  As part of this streamlining process, Judge Guerra has also instituted a specialized "Bond" docket for recent misdemeanor arrestees who are detained in the Willacy County Jail.  At this docket, the public defender works with the defendant, the judge, and the district attorney to set more affordable bonds. Minimizing jail days through these two improvements benefits the county through reduced incarceration costs and defendants, who are eager to return to the community.

 

Judge Guerra is also coordinating with the public defender and Rural Border Intervention (RBI) to give special attention to defendants in his court who are struggling with substance abuse problems.  RBI, a program of Behavioral Health Solutions of South Texas, began operations in Willacy County in 2013 as a result of a five year grant from the Texas Department of State Health Services.  RBI works with rural border communities to provide access to a continuum of behavioral health services, including substance abuse intervention. RBI Drug Intervention Specialist Stephanie Garcia makes early contact with arrestees with substance abuse issues and secures treatment that ultimately helps resolve their cases.  Chief Public Defender Abner Burnett finds that defendants (with the assistance of RBI) often make positive gains in addressing underlying problems and so are able to obtain dismissals or reduced fines and charges. Judge Guerra envisions a long term cost avoidance, as those caught up in the criminal justice system receive ongoing help for their substance abuse problems. While the county has taken a recent economic hit with the closure of the federal correctional facility, it would be hard to tell that from the groundbreaking programs implemented by local stakeholders. As Burnett notes, "Willacy County is accomplishing with limited resources what's recommended in larger jurisdictions." 
Senate confirms Rolando Olvera as federal judge

U.S. Rep. Filemon Vela Jr., D-Brownsville, has announced via Facebook that the U.S. Senate unanimously confirmed 445th state District Judge Rolando Olvera Jr. as the newest federal judge of Southern District of Texas.

 

Judge Olvera will replace U.S. District Judge Hilda Tagle, who is taking senior status.

 

"I have no doubt he will serve on the federal bench with distinction and honor.

 

I wish him the best of luck. His 12 years of experience as a judge will serve him well," Vela said.

 

President Barack Obama nominated Olvera and three others for vacant judge positions in January. Although they were nominated for the federal judgeships last year, time ran out before they could be confirmed before the 113th Congress adjourned last month.

 

As run in the ValleyStar

eFiling Fee increases 9/1
SB1139 increases the eFiling fee for all civil cases in appellate, district and county courts. The current fee of $20 per case initiation will rise to $30 for case initiation on 9/1/2015. Tyler will be working with each county to ensure this fee is accounted for in the system effective 9/1.
General eFiling
Tyler Technologies is continuing to engage the remaining 83 counties on civil eFiling. The goal is to have eFiling available in a permissive state in all 83 remaining counties by the end of this calendar year. This will give the counties ample time to work out any kinks in their existing business processes in order to accommodate the electronic world.
Criminal eFiling

The Court of Criminal Appeals recently published misc docket 15-002 which provides for statewide criminal eFiling rules. These rules go into effect for Hidalgo county on 9/1/2015 and all other counties on 11/1/2015. Comments to the rules are accepted through 8/30. Send your comments to abel.acosta@txcourts.gov.

 

Tyler Technologies has more than 20 counties configured and tested for criminal eFiling and will launch them as soon as feasible once the rules go into effect.
Rules Update

On June 9, 2015, in Miscellaneous Docket Nos. 15-9090 and 15-002, the Supreme Court and the Court of Criminal Appeals issued a joint order approving eFiling rules for criminal cases at the trial-court level. The rules make eFiling permissible, but not mandatory, in Hidalgo County and in other counties that choose to accept eFiled documents in criminal cases. Because statutory changes adopted in the 2013 legislative session require Hidalgo County to begin accepting eFiled documents in criminal cases by September 1, 2015, the rules become effective in Hidalgo County only on that date. The rules become effective in other counties on November 1, 2015. The rules may be changed in response to public comments received by August 30, 2015. 

JCIT
The next meeting of the Judicial Committee on Information Technology is on August 14th, 2015 from 10am to Noon at the Texas Association of Counties located at 1200 San Antonio, Austin, TX. The meeting is open to the public and the committee will be receiving an update to the statewide eFiling program, legislative updates and other updates regarding technology initiatives for the judiciary. 
Truancy Reform Reporting Changes

House Bill 2398, which goes into effect September 1, 2015, replaces the criminal offense of failure to attend school with a civil offense of truant conduct. 

  • Since the bill changes the cases from a criminal offense to a civil case, they should no longer be included in the Criminal section of the report beginning September 1.
  • Cases should continue to be reported in the Juvenile section of the report on Line 6, which is currently labeled "Failure to Attend School Cases Filed" but will change to "Truancy Cases Filed."
  • OCA has decided that inclusion of these cases in the Civil section of the report is not advisable at this time, as this section cannot adequately capture information on truancy cases.
  • The Judicial Council will address additional reporting of truancy case information by justice and municipal courts in the near future in its re-evaluation of all information being collected from the trial courts on the monthly reports.
If you have any questions, please contact Judicial Information staff at ReportingSection@txcourts.gov or (512) 463-1625.
Special Legislative CourTex Coming in July
Keep an eye on your inbox in July for the Judicial Council's Texas Judicial Report Legislative Update. The update will contain a list and summaries of all the bills passed during the 84th Legislative Session that directly impact the Judiciary.  
2015 Top 10 Court Websites Winner 

www.TXCourts.gov is being recognized by the National Association of Court Managers (NACM) as one of the top 10 Court Websites in the nation. Award winners will be announced at the Annual NACM Conference in Louisville, KY on July 16th at the end of the conference session 'How High Performing Courts Use Their Websites to Engage the Public' @ Skybox @ 10:15 am - 11:30 am.

Appointments
Governor Greg Abbott has appointed Judge Debra Ibarra Mayfield as judge of the 165th Judicial District Court in Harris County for a term to expire at the next general election in November 2016.
Resources
Trends in court leadership, technology, and more
Leadership and technology are the central themes of Trends in State Courts 2015, an annual NCSC publication dedicated to making courts aware of key trends that affect not only court operations, but also society. Articles examine numerous aspects of court leadership, such as judges and court administrators as "productive pairs," collaboration between stakeholders inside and outside of courts, and engagement of court staff. A special section looks at topics highlighted in state of the judiciary messages and how interest in those issues has risen or fallen between 2010 and 2015. Court technology topics include developing an online benchbook, using online portals to help self-represented litigants, and archiving records via the cloud. Other articles examine how Minnesota's Fourth Judicial District became a "high-functioning court," accessibility and fairness in Nevada, and more. A limited number of print copies of Trends in State Courts 2015 are available by calling NCSC at 1-800-616-6164.

This year's Trends in State Courts, features an article by Montgomery County Director of Court Administration Nathan Jensen.
Report Highlights Link Between Teen Courts and Recidivism
The Maryland Administrative Office of the Courts has released "Multijurisdictional Teen Court Evaluation: A Comparative Evaluation of Three Teen Court Models." This report presents the results of a study of three geographically diverse teen courts in Maryland. The study, funded by the State Justice Institute, reports that youth in each jurisdiction who completed a teen court program had fewer instances of recidivism than youth who did not complete the program.

Resources:

Learn more about youth/peer/student/teen court diversion programs at the Global Youth Justice website. 
OJJDP Bulletin Presents Findings from Evaluation of Juvenile Drug Courts

OJJDP has released "Juvenile Drug Courts: A Process, Outcome, and Impact Evaluation." This bulletin provides an overview of an OJJDP-sponsored evaluation of juvenile drug court intervention programs, their processes, and key outcomes. The authors examined the effectiveness of nine juvenile drug courts in reducing recidivism and improving youth's social functioning and determined whether these programs used evidence-based approaches. 

FY 2016 Budget

The House of Representatives approved H.R. 2578, the Commerce, Justice, Science 2016 spending bill, on June 4, 2015.  The bill funds many of the Justice programs we follow.  The House dealt with stringent spending caps that have been reinstituted for the first time since 2013.  As a result, programs suffer significant cuts, but some fare better than others.  

 

On the positive side, drug courts see an increase to $41 million (vs. $38 million in FY 2015), Byrne JAG gets $345 million (vs. $333 million in FY 2015), and NICS Improvement gets $73 million (the same in FY 2015).  Programs that suffer cuts include the National Institute of Justice and the Bureau of Justice Statistics.  Both these programs do not get a funding line item, but the Committee directs the Department of Justice to support them "under existing research funds."  The Legal Services Corporation is cut by $75 million to $300 million.  Overall, the Office of Justice Programs within the Department of Justice is cut by $225 million versus FY 2015 funding.  Finally, Title II funding for the Juvenile Justice Delinquency Prevention Program is eliminated.  

 

Members of Congress in both chambers have been making the case that the spending caps be raised to ameliorate the cuts to the programs above.  However, no proposals have emerged yet.  

 

The next step for this bill is action in the Senate.  The Senate has yet to mark up its version the Commerce Justice Science funding bill. (Dimas, jdimas@ncsc.org)

Reauthorization of JJDPA Act

Senate Judiciary Committee Chairman Charles E. Grassley (R-IA) and Senator Sheldon Whitehouse (D-RI) recently introduced bipartisan legislation reauthorizing and reforming the JJDPA.  The bill, S. 1169, updates longstanding programs aimed at serving and protecting youth who come into contact with the criminal justice system.

 

The JJDPA, which was originally passed in 1974, is designed to help states address youth who come into contact with the criminal justice system.  It also established requirements to protect children from the dangers of being jailed with adults, keep status offenders out of jail, and address the disproportionate number of minority youth in the criminal justice system.

 

Below are some of the highlights of S. 1169, the Juvenile Justice and Delinquency Prevention Reauthorization Act of 2015  (see Act 4 Juvenile Justice, A Campaign of the National Juvenile Justice Delinquency Prevention Coalition). 

 

Core Protections:

  • Strengthens the Deinstitutionalization of Status Offenders (DSO) core protection:  Under current law, status offenders may be held in juvenile locked facilities under the Valid Court Order (VCO) exception, which allows judges to issue detention orders.  The bill requires states to phase out the use of the VCO within three years and allows states in need to apply for one-year hardship extensions through the Office of Juvenile Justice and Delinquency Prevention (OJJDP). During the transition period, it also provides extra safeguards for status offenders in locked facilities, including limits on how long status offenders may be detained. 
  • Strengthens core protection requiring states to reduce Racial and Ethnic Disparities:  The bill gives clear direction to states to plan and implement data-driven approaches to ensure fairness and reduce racial and ethnic disparities, to set measurable objectives for disparity reduction, and to publicly report the results of their efforts.  
  • Improves the Jail Removal and Sight and Sound core protections: The bill extends the jail removal and sight and sound core requirements to keep youth awaiting trial in criminal court out of adult lockups and to ensure sight and sound separation in the limited circumstances where they are held in adult facilities.     

Other improvements:  

  • Improves conditions of confinement in juvenile facilities:  The bill calls for states to develop policies and procedures to eliminate the use of dangerous practices, and unreasonable use of restraints and isolation, through the use of alternative behavior management techniques.  The bill calls for the OJJDP Administrator to report annually on state data regarding the uses of isolation and restraints in juvenile detention and corrections facilities.    
  • Recognizes the impact of exposure to violence and trauma on adolescent behavior and development:  The bill includes definition of "trauma-informed" and encourages states to ensure that programs and practices designed to address the needs of system-involved youth are both evidence-based and trauma-informed.  
  • Provides comprehensive services and supports for youth:  The bill promotes community-based alternatives to detention; encourages family engagement in design and delivery of treatment and services; improves screening, diversion, assessment, and treatment for mental health and substance abuse needs; allows for easier transfer of education credits for system-involved youth; and calls for a focus on the particular needs of girls either in the system or at risk of entering the justice system.  
  • Promotes fairness:  The bill supports state efforts to expand youth access to counsel and encourages programs that inform youth of opportunities to seal or expunge juvenile records once they have gotten their lives back on track.  
  • Reauthorizes the Juvenile Accountability Block Grant (JABG) program: JABG helps states and localities reduce juvenile offending by providing judges and other juvenile justice officials with a range of age/development-appropriate options to both hold youth accountable and get them back on track so they are less likely to reoffend.  

Oversight and accountability:  

  • Increases accountability:  The bill includes several provisions to ensure effective use of resources, to provide greater oversight of grant programs, and to ensure state compliance with federal standards.  
  • Imposes a non-compliance penalty: States found out of compliance with a core protection will lose 20% of their Title II formula grant.  Of these monies, 50% will be reallocated to compliant states and 50% will be available to the Administrator to provide technical assistance to states on compliance issues. 

Funding levels:  

  • Sets overall authorization levels for juvenile justice funding:  The bill provides $159 million for Fiscal Year 2016 to implement the bill, with a 2% increase each fiscal year for the five-year term of the reauthorization.  
On May 14, 2015 the House Appropriations Committee approved the Commerce, Justice, Science Subcommittee's FY 2016 recommendation (H.R. 4660), which included elimination of the JJDPA's Title II State Formula Grants, programs authorized under Title V of JJDPA, and the Juvenile Accountability Block Grant (JABG).  On May 21, 2015 Senators Grassley and Whitehouse sent a letter to the Senate Appropriations Committee urging that the Committee to preserve funding for the juvenile justice intervention programs that would be eliminated under the House Appropriations Committee passed bill. (Farley, kfarley@ncsc.org

Web-based System to Expedite Interstate Placement of Children to Expand

On May 21, 2015, the U.S. Department of Health and Human Services, Administration on Children, Youth and Families' Children's Bureau, announced the award of a $3.6 million three-year grant to the American Public Human Services Association (APHSA) to expand the National Electronic Interstate Compact Enterprise (NEICE) electronic case management system nationally.  

 

NEICE is a web-based electronic case-processing system that supports the administration of the Interstate Compact on the Placement of Children (ICPC) by exchanging data and documents across state jurisdictions to facilitate the safe placement of foster children quicker and more efficiently than ever before. 

 

NEICE was piloted in six jurisdictions - Florida, Indiana, Nevada, South Carolina, Wisconsin, and the District of Columbia.  The 17-month pilot project yielded significant results.  Since the project launch in August 2014, over 6,000 children from those six jurisdictions were entered into the NEICE system. ICPC placement decisions have already been received for almost 4,000 of those children.  The reduction in the time to placements in the pilot jurisdictions ranged between 20 and 40 percent. 

 

When fully implemented, NEICE will also save states potentially hundreds of thousands of dollars in administrative costs and staff time. (Farley, kfarley@ncsc.org)

Judicial Training Resource Links

About the OCA

OCA is a state agency in the judicial branch that operates under the direction and supervision of the Supreme Court of Texas and the chief justice and is governed primarily by Chapter 72 of the Texas Government Code.  www.txcourts.gov

 

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