POSITION DESCRIPTION

 

JOB TITLE:              Finance and Administration Associate 

STATUS:                 Full-Time

LOCATION:            North Minneapolis 

REPORTS TO:        Finance Director

 

SUMMARY:        Avenues for Homeless Youth seeks a detail-oriented person to perform office management, finance and human resources support functions.

 

PRIMARY RESPONSIBILITIES:

 

Office Administration - 5 hours /week

• Distribute mail daily
• Maintain staff directory and mailboxes
• Manage inventory and ordering of office supplies for two sites
• Provide administrative support to the Executive Director and Board of Directors

 

Finance - 20 to 25 hours /week

• Record invoices and handle accounts payable
• Post some general ledger transactions
• Prepare bank deposits
• Process credit card donations
• Complete bank reconciliations
• Assist with record-keeping and invoicing for government funding
• Assist with preparation for annual financial audit
• Follow internal control procedures

 

Human Resources - 10 to 15 hours /week

• Administer employee benefits
• Manage bi-weekly payroll process
• Maintain personnel files and training records
• Conduct the administrative portion of new employee orientations
• Prepare the 5500 report and Workers Compensation audit
• Conduct initial screening of employment applications
• Order background checks and assist with reference checks

 

EXPERIENCE AND QUALIFICATIONS:

• Minimum BA/BS or AA degree preferred (commensurate work experience will be considered)
• Minimum 2 - 3 years book keeping / human resources support experience
• Experience with Microsoft Excel and Word required
• Preference for candidate with Fund E-Z experience and some IT capabilities
• Passion for managing many details and ability to interact easily with others
• Experience and desire to work in a fast-paced, culturally-diverse workplace