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December 4 & 11, 2012
In This Issue
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Board Appointments
Sheriff's Office Receives Grant
Jeffco Budget News
Award Winning Communications Teams
Traffic Impact Fee Program is a Go

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Board Appointments

The BCC at its Dec. 11 hearing appointed volunteers to two of its boards.


William Rush was selected to serve on the Jefferson Center for Mental Health. He replaces a member who was term-limited. This board oversees the management of the Jefferson Center for Mental Health and appoints its chief executive officer.


Steve Callahan and Kristie LaRose were appointed to serve on the Tri- County Workforce Investment Board. This board provides quality assurance and recommended policy guidance for Workforce Investment Act programs operated by the county. It is also responsible for identifying the region's workforce development needs and for the creation of a comprehensive strategy and policy framework to meet the workforce development needs of employers. 

Sheriff's Office Receives Grant


The Sheriff's Office has received Limited Gaming Grant Impact Funds (LGGF) in the amount of $65,940 from the Department of Local Affairs. The BCC approved acceptance of these funds at its Dec. 11 hearing.


The LGGF program allocates funding to specific entities impacted by limited gaming activities and/or their proximity to gaming communities in Colorado. Jefferson County Sheriff's Office and Jefferson County municipalities are eligible to request funding for reimbursement of costs incurred from impacts associated with gaming communities. The grant will be included in the 2013 budget for the Sheriff's Office.


Jeffco Budget News


2013 Budget Adopted Dec. 4

2009 Proposed Budget PresentationAt the Dec. 4 BCC public hearing, the 2013 Jefferson County Budget was adopted by the BCC. The budget is presented by the county administrator and staff from the Budget Office. Prior to the adoption at the BCC's hearing, the budget was reviewed in several public meetings, including ones with each county elected official and director.


The 2013 Adopted Budget, which includes interdepartmental transfers, is $468,310,607 and is a decrease of 1.7 percent from the 2012 Adopted Budget. The BCC also established the mill levy of 24.346, which continues the temporary reduction of 1.632 mills and maintains the same mill levy as last year.


Salaries and benefits are the county's biggest expense, representing 55 percent of the expenditure budget before transfers or $210.6M for 2013. Salary expenses will decrease by 0.4 percent in 2013 as compared to 2012, and the budget does not include any salary increases. For 2013, 2,893.1 full-time equivalents (FTE) were approved, which is a net increase of 6.1 FTE's from the 2012 Adopted Budget.


Pursuant to state statutes, the BCC sits as the board for two other entities, the Meadow Ranch Public Improvement District and the Jefferson County Law Enforcement Authority (LEA), and is responsible for adopting the budgets and establishing the mill levies for them. At the public hearing, it adopted the 2012 budget of $150,491 with an adjusted mill levy of 9.275 for the Meadow Ranch Improvement District and $9,271,247 with an adjusted mill levy of 3.200 for the LEA.


Also discussed at the hearing was another decrease in next year's property tax revenue that the Budget Office had recently been made aware of from the Assessor's Office. The county will have to absorb and make cuts to compensate for an additional $157,257 less in property tax revenue next year. This is on top of the $2.2 million less in property tax revenue that had already been absorbed when preparing the 2013 budget.


To view the entire 2013 budget, go to www.jeffco.us/budget.

2012 Amendments Approved Dec. 11

The BCC discussed changes to the 2012 budget at its Dec. 4 staff briefings meeting, and then formally approved the appropriations at its Dec. 11 hearing. These changes were due to unforeseen projects or increases after the BCC approved the 2012 budget in December 2011. Some of the supplemental appropriations include:


  • Storage of data in databases is projected to increase about 30 percent during the next two years. Virtual servers to support new and expanded services need to be added. This $475,000 project is being funded by surplus fund balance in the IT Service Fund.
  • Human Services received two federal grants for the Workforce Development Center. One was for $213,180 to provide reemployment services to citizens currently receiving Extended Unemployment assistance. The other grant was for $167,371 and will be used to provide training to long-term unemployed citizens.
  • Head Start received $99,200 in additional funding from the U.S. Department of Housing & Urban Development (HUD) to improve and renovate facilities that provide early childhood development. The grant will be used to renovate the restrooms and playground at the Head Start building in Arvada.


For more information on the 2012 Jeffco budget, please visit www.jeffco.us/budget.


Award Winning Communications Teams

Commissioners Donald Rosier and Faye Griffin with Parks Department staff.

In 2012, two of Jefferson County's offices won national awards for communication efforts. The BCC presented these awards to the recipients at its Dec. 11 hearing.


The first award was to the Communications Team from the Parks Department. The team received a 2012 Achievement Award from the National Association of Counties for the 2011 Annual Report video. Rather than a traditional printed annual report, last year the Parks Communications Team made its first foray into a video annual report for the department. Jefferson County Parks includes the Boettcher Mansion, Colorado State University Extension, Fairgrounds and Open Space and shares a common thread of enriching life through conservation, recreation and education programming.


Jefferson County's Public Information Office received awards from national organizations as well. Four of the awards were from the National Association of County Information Officers, known as NACIO.


The first NACIO award was for the marketing campaign to draw attention to the county's Sesquicentennial. To highlight the county's 150th anniversary, the Public Information Office, working with the commissioners and the Historical Commission, planned events, organized parade floats, held celebrations, and created educational activities and games to help citizens learn about Jefferson County's rich and colorful history. They began 2011 with a big birthday party for employees hosted by the commissioners in historic costumes. The event included a rare appearance from Thomas Jefferson. The year ended with a gala evening at the Fairgrounds attended by hundreds of people.


The second award was for the county's Social Media Policy. PIO created policies and toolkits to enable departments to manage their own Facebook and Twitter accounts in such a way that citizens have access to timely, accurate and relevant information. As a result Jeffco has a viable multi-department social media presence that has been copied by many other county and city governments across the country. The success of the county's social media policy and program was especially evident during emergency situations, such as the Lower North Fork Fire; and on Election Day when it provided quick updates throughout the day.

Commissioners Faye Griffin and Donald Rosier with staff from PIO, IT and the city of Arvada.

The next three awards from NACIO were for the county's video program. The county not only won the superior award in its class, it also received the "Best of Show" award at the NACIO summer conference held at the National Association of Counties meeting last summer.


Jefferson County, unlike many city governments, has never collected cable franchise fees to support a cable television station. The PIO staff for years wanted to expand communications for citizens with video productions, but lacked the infrastructure, equipment and experience.  It was through a partnership with the city of Arvada that has made it possible for the county to create informational videos for citizens. Arvada has an expert staff and high-quality production equipment. By partnering with them, Jeffco's PIO staff has been able to produce more than 30 videos in a series called Jeffco Insights. Topics have includes the Jeffco fairgrounds and the 4-H program, internet safety for kids, South Table Mountain Park, the Inmate Rose Garden at the Sheriff's Office and the animal shelter.


The videos are shown on Arvada's cable channel, Lakewood's cable channel and the county's web site.  The videos are produced with existing staff on both sides. Both organizations get the high-quality content they need while the working relationship brings skills and resources for the benefit of all. 


The final award was present to the Jeffco PIO from Arvada staff, Rick Assmus. It was from the National Association of Telecommunication Officers and Advisors, known as NATOA. The award was again for the county's video program.


Traffic Impact Fee Program is a Go

I-70 and State Highway 58 RampsTo keep Jeffco's traffic impact fee program current and road projects adequately funded based on their locations, the Transportation and Engineering Division has been hard at work reviewing this program and made several recommended updates at the BCC Dec 4 staff briefings. The BCC reviewed and approved amendments to Policy 8.4.1 at its Dec. 11 hearing.


The traffic impact fee program started in the South Plains area of the county in 1986. In 1995, the program was expanded to cover all of Jefferson County and five funding areas were established to assure that impact fees were collected and expended to address traffic impacts within the same geographic areas.


Traffic impact fee roads are those that are expected to be "impacted" by additional development within the funding areas. The roadway must be operating at good levels of service at the time of the analysis and the expected to operate at poor levels of service within 10 years. The program is overseen the Transportation and Engineering Division and the fees are collected by Planning and Zoning when building permits are issued. Fees are calculated by the size and type of development. Traffic impact fees are not designed to fund projects entirely but to assist. The remaining is covered by other funds such as the Southeast Local Improvement District sales tax for southern Jeffco projects.


The changes that were approved included:


  • Reducing the impact fee areas from five to three. This will allow developments to pay impact fees for a wider range of roads that future residents are more likely to use. Combining areas will also allow impact fees to be collected within the North area in higher amounts so there is enough funding to accomplish individual projects.
  • Adding more projects. There are Major Thoroughfare Plan roadways and anticipated development patterns for additional projects that could be included in the program.
  • Twenty-one percent reduction in fees, which puts Jeffco at the average of most other counties that collect traffic impact fees.
  • Making project costs estimates more reasonable. In general, cost estimates in the previous policy were approximately 38 percent higher than currently calculated estimates and needed to be revised.
  • Allowing fees to increase and decrease with inflation. During the years with only an inflation escalator this has led to a general escalation of fees and project costs with no automatic correction for when inflation decreases.


These changes will be implemented on January 1, 2013.


View BCC Meetings Online!   

Did you know Jefferson County records each County Commissioners Hearing for rebroadcast on its website? You can also find recordings of other county meetings, videos of events and Jeffco's video program, Jefferson County Insights.  To learn more, visit the Jeffco Media-on-Demand site.