MARIETTE FELICIE MARTINEZ, EA
 Your Accounting  & Tax Professional
Create a Copy of Your QuickBooks Data for a Specific Period of Time
A Great Feature in QuickBooks as of 2012
I love the Fall because it's the official beginning of our Holiday Season. The weather is amazing and everyone seems to have a spring in their step & a smile on their face!
 
So to jump start the Holidays,  I want to make sure all my QuickBooks client are away of the great enhancement that was included as of QuickBooks 2012~ the "Period Copy" (aka condense feature), which allows QuickBooks users to create a copy of QuickBooks data for a specific period of time.  
 
Previously, there had been no efficient capability to block access to unrelated/ non-requested transactions outside the period of interest under investigation or requested by a 3rd party. The common solution to extrapolate the information for a designated time frame was to recreate the entire file just for that particular period.  This exercise could take several hours in addition to being fairly expensive for the business.  Well, there is no longer a need to recreate the wheel, businesses can now utilize Period Copy.
When would you use This & How?

Below are 3 instances when this feature will be useful:

 

1.  IRS Audit Request  

 Link to IRS FAQs on this subject

2.  Request from Attorney or other 3rd Party due to   

     divorce or other legal dispute 

3. QuickBooks datafile is becoming too large and reaching its limitations for list items and transactions

 

I have located 3 excellent resources to learn more on this subject:

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