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February 2014

Thanks for reading our February issue of BRM Compass, our monthly newsletter that's full of useful articles, tips and tools for every BRM.

Speaking of tools, BRMI has recently published our Membership Value Realization Roadmap on our website. This is a new tool designed to help our members navigate and maximize BRMI's many resources.

This February, we launched the new BRM Interactive Book of Knowledge (BRMiBOK). In line with this, we have an upcoming free webinar this Friday, February 21, about the exciting new BRMiBOK and its value to the general public. If you haven't registered, don't worry, it's not too late to reserve your place. Read on to learn more! 
 
In March, join us for a webinar dedicated to helping BRMs better engage with business partners and provider peers and assist them in building trust and credibility of the BRM role!
 
Keep reading to learn more about starting a BRM team from Aaron Barnes, BRMI co-founder and CEO. Are you thinking of creating your own BRM team? Or have you just started a BRM group in your organization and you're not quite sure what to do next? This article provides a roadmap to help you through the first year.

Together with BRMI co-founder and Chief Knowledge Officer, Vaughan Merlyn, consider the challenges involved in deploying a BRM Capability. Has your organization tried to create a BRM capability but failed? Vaughan enumerates key issues that can hamper your BRM success.

We hope you find our issue informative and helpful in your BRM journey. Enjoy!
 
At a glance, in this issue:
  • News: BRMI Membership Value Realization Roadmap Unveiled
  • Events:
    • Free Webinar this Friday: Introducing the new BRM Interactive Body of Knowledge
    • Upcoming March Webinar: Engaging Business Partners and Provider Peers
  • Featured Article: Starting a BRM Team
  • Ask an Expert: Issues in Deploying a BRM Capability 
Do you want to be up to date on BRMI and all things BRM? Please follow our blog and our social media (the links can be found below). Join lively discussions and collaborate with other peers on our Professional Business Relationship Managers LinkedIn group.

 

Not a BRMI member yet? Join today and get free, exclusive access to webinars, articles, experts and more. What's in it for you? Learn the benefits of being part of BRMI.

 

 

Sincerely,

Your BRMI Team
  
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New BRMI Membership Value Realization Roadmap Unveiled
 

BRMI have recently published this roadmap on our website. This is a tool especially designed for our members to maximize their potential through BRMI.

 

In the Explore section, members are guided through a list of resources available to them. In the second section, Engage, members are enabled to become more involved in the BRM community through connecting and serving our global BRM professional network. In the last section, Develop, members are encouraged to take their BRM skills to a radically new level through further training or engaging the help of an expert BRM consultant.

 

Interested in becoming a member and taking advantage of this great new tool? Register here. Or email us for more information.

 

FREE Webinar Tomorrow! Friday, Feb. 21st at 11:00am - 12:00pm EST:
Introducing the New BRM Interactive Body of Knowledge
 

This webinar is aimed towards introducing BRMI and the value of the BRM Interactive Book of Knowledge (BRMiBOK) to the general public. 

 

In this public webinar sponsored by The Merlyn Group, a BRMI Gold Business Value Champion™, our experts will present the BRM Interactive Body of Knowledge and demonstrate its flexibility and power as an always-available constantly updated source of authoritative BRM knowledge. The presenters will illustrate the use of this important member resource highlighting the new features and functions.

  
Please join us for this FREE 60-minute webinar with Vaughan Merlyn, BRMI Chief Knowledge Officer and Principal at The Merlyn Group and Roy Youngman, BRMI Chief Architect and Principal at The Merlyn Group, who will discuss: 
  • The purpose of the BRMiBOK and how it serves the Business Relationship Management community
  • Features and Implications of having a Body of Knowledge on a Wiki
  • BRMiBOK demonstration and walk through

  • Electronic Publishing features and capabilities
  • How to join BRMI and the many benefits of BRMI Membership
This is a free public webinar (please feel free to share it with your friends and colleagues!). It will be held via Citrix GoToWebinar. All that is required is a computer with a browser and a high-speed Internet connection, with either a telephone, or a microphone and speakers or a headset. Register here. Email us or call us at +1.888.848.3012 for any questions.

 

Engaging Business Partners and Provider Peers

Webinar: March 14, 2014 at 11:00am to 12:00pm EST 

 

One of the key competencies of Business Relationship Managers (BRM) is the ability to effectively engage their stakeholders. Successful BRMs understand the needs of the business partners as well as understand the capabilities of their provider peers (IT). Stakeholder analysis is a key tool that can be used by BRMs to better analyze and determine the best way to not only communicate with their stakeholder but also the best way to engage them and build trust and credibility.

Please join us for this 60-minute webinar with Mark Edmead, IT Transformation Consultant and BRMI Leader, who will discuss: 

  • Definition of a stakeholder

  • Looking at the power and influence of stakeholders and the impact on the BRM

  • Creating a business stakeholder analysis matrix

  • Creating a provider peer stakeholder analysis matrix

  • Introduction to the Tracom Social Styles communication assessment model

  • Tips on how to effectively communicate with stakeholders based on their communication style

This webinar is available for free to all BRMI members and US$95 for non-members. Please go to our website to check when registration for this event officially opens.  

If you wish to become a member to attend this and all other webinars we offer for free, please purchase a membership first to gain access to the members-only webinar registration option. For questions and clarifications, email us and we will promptly answer your queries. 

Featured Article

Starting a BRM Team

By Aaron Barnes

BRM Team graphic
So you have been lucky enough to be selected to build a new team. You might not know what the team name is, what the roles of the team are, you might not even know your own title. All you know is you have been hired or promoted to build a team to align the service provider (usually IT or some other shared services group) with the business so the service provider in convergence with the business can provide the greatest benefits to the organization. The following list provides a prioritized roadmap for your first couple weeks through the first year.

Find your place

 

Building a team of BRMs from the ground up in any organization will be one of the most challenging, yet rewarding accomplishments you will undertake in your career. Introducing a new role that converges two groups that usually do not understand each other is no small feat. So where do you start? Find your place. By finding your place I mean interview the CEO, the CIO, the CFO, and anyone involved in the realization that the company needed this new role. It is critical to understand what drove the decisions to allocate budget large enough (we will come back to this budget issue later) to build this new team. From these interviews, you should formulate your team's goals for the first year, satisfying the business need that brought you to this new position.

 

It is also important to understand how the role is being socialized within the company. Is it a trial-and-see with just yourself in the BRM role? Does the business want AND UNDERSTAND the role? There are many personal agendas at play that you will want to understand so you have the greatest chance of building this team, managing expectations and setting the team up for success.

 

Start with a name

 

Today the Business Relationship Manager (BRM) role is well defined and many organizations around the world are adopting and rolling out the role. Business Relationship Management Institute, the world's first professional association of Business Relationship Managers, is working hard to bring members together and equip them with the knowledge and standards they need to be successful. If you are presented with a team name and title other than BRM, consider changing the name before starting the team. If you do not understand this, try taking your team of "Internal Sales Consultants", "Client Managers", or "Customer Relationship Managers" to C-level strategy design sessions. The name itself causes your team to lose credibility. For example, I have heard, "We do not need Internal Consultants, or those who think they are experts at these meetings", "Client Manager? What are you my lawyer?", or "Customer Relationship Manager? I thought you were my partner, now I am your customer?"  Business Relationship Manager implies partnership and is well accepted by the business.  Read the rest of the article

 
Ask an Expert: Issues in Deploying a BRM Capability

"We tried to establish a BRM capability, but it did not stick. Role clarity was lacking and workload demands soon had the BRMs stuck back in their 'day jobs.' We are convinced of the value of the BRM role, but want to make sure we are successful this time. Any advice?"
February's featured question originally appeared in the "Ask an Expert" section of our members-only wiki. This space was created to enable members to post their questions or concerns and have our most senior BRMs give their expert answers and opinions. If you are a member, you can check out the "Ask an Expert" section (log-in required).

BRMI's Chief Knowledge Officer and co-founder, Vaughan Merlyn, replied with the following:

"In many respects, I felt I knew the key issues that had derailed success-I've seen most of them before-multiple times!" He enumerates those issues below.

 

Role Clarity

 

As is so often the case, the person asking the question hinted strongly at a piece of the answer--"role clarity was lacking." This is a key issue, with all sorts of subtleties. For example:

  • The BRM role itself must be clearly and compellingly positioned. It must deflect or preempt the following typical objections:
    • "That sounds like an 'account manager' position. I can understand how that adds cost, but I don't see how it adds value!"
    • "We've managed just fine without BRMs--why do we need them now?"
    • "We've already got people doing that job informally--it works fine!"
  • The BRM role must also be clearly positioned with regard to other key provider roles. This internal positioning must deflect or preempt the following typical objections:
    • "You're trying to push the rest of us (e.g., Enterprise Architects, Solution Designers, Business Analysts) into the background. We'll become commodities while you BRMs have all the fun and take the glory!"
    • "If your setting yourselves up as Single Points of Contact, we will lose our connection to the "Voice of the Customer." We will be less effective, and our jobs will become less interesting."
    • "What are the 'rules of engagement' between other people in the provider organization that normally engage directly with the business partners-Business Analysts, Enterprise Architects, etc.?"

So, the BRM role must be defined in the broader context of the IT Operating Model, and roles clearly positioned, differentiated and linked through methods such as Interaction Models, Use Cases, Swim Lane Diagrams, and so on.

 

Business Demand and Supply Maturity 
  • The readiness for the BRM role is very much a function of business demand maturity. If that's very low, the BRM may be pushing uphill (they always are!) to a higher degree than is sustainable. The business leaders are just not ready to be guided in their investment and operational decision-making and actions with regards to the provider's services (most commonly, IT.)
  • The style of the BRM role is very much a function of supply maturity. If that's very low, the BRM is going to have to field all sorts of operational questions and issues. Once they do that, it's very hard for them to reposition themselves as a 'strategic partner.'
  • The form of business relationship is again a function of business demand maturity and how that demonstrates:
    • An appetite for the products and services you are offering--a willingness to invest time, focus, energy and investment capital.
    • An ability to convert those investments into demonstrated value.
BRM-Business Alignment

 

Another issue is how to align BRMs with business units. Options typically include:

  • By geographic region (e.g., North America, Asia-Pacific)
  • By line of business (e.g., Lodging, Vacation Club)
  • By major function (e.g., Manufacturing, Sales)
  • By major business process (e.g., Procure-to-pay, Hire-to-retire)
  • A mix of some or all of the above!

Many companies today are, at some stage, transitioning from a functional model to a process-based model. This can make life very complex for the BRM role--sometimes resulting in both functional and process-facing BRMs cooperating in a matrix managed approach.

 

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Do you have your own BRM question that you'd like answered? Or maybe you have a different perspective from our expert's answer above? Email us and we will be sure to share your opinion or answer your query.

 

About BRM Compass:
 
The BRM Compass is BRMI's monthly newsletter featuring useful tips and articles in the BRM field. This content is created not only for BRM professionals and others who are performing the BRM role but also for those who are interested in knowing more about this field. So please feel free to forward this free newsletter to your colleagues and friends who share the same interest in BRM. If you have been forwarded a copy of this issue and would like to receive your own, register here. For old issues of BRM Compass, find them here.
 
Service Management Art
This issue is sponsored by:
 
Service Management Art (SMArt) is a consulting and education services company that specializes in IT Service Management and IT Governance.  Learn more.
 
 
 
 
The Merlyn Group logo  
The Merlyn Group's mission is to help organizations increase the business value they realize from their Information Technology (IT) investments, capabilities and assets. It supports this mission through training, coaching and assessment services; advisory service; and a knowledge management and collaboration platform. Learn more
 

For sponsorship and advertising details, go to our website. 
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