Have you deployed cameras without a policy or plan of action? In our Body-Camera Records course we teach agencies the legal requirements and best practices for managing these new types of records. During the discussions occurring in these seminars we are quickly learning that way too many agencies are deploying cameras without even a plan or policy in place. Accordingly, we have met agencies that don't release ANY video and others that release them ALL. Both approaches are violations of public records law in most states. If your state has yet to legislate public records law related to video, then you must go by what existing law says. To arbitrarily deny all requests or conversely release everything is to ask for a lawsuit served on a silver platter. Learn the right way to stay in compliance at our training.

The Best Training Seminars Around

Over 1500 professionals trained. Our courses consistently receive excellent feedback. We keep it interesting and relative; information provided by people who have worked on the job and know what they're talking about.

Building a Model Police Records Unit Seminar

Crime Stats & UCR for the Police Executive Seminar

Managing Social Media & Body-cam Records Seminar

See current 2015 offerings here

Join Our Training

Announcement List!

See archived editions of The Records Room

RECORDS ROOM ARCHIVES

Connect With Us

Join Our Mailing List!

Brought to you by:

PRI Management Group

299 Alhambra Circle, Suite 307

Coral Gables, FL. 33134

305-460-0096
policerecordsmanagement.com

OUR PARTNERS

WEBSITE

RECORDS MANAGEMENT TECHNOLOGY MEANS a PARADIGM SHIFT for the RECORDS UNIT

Important Considerations for Records Management Operations in Law Enforcement

Public

safety records management is at a cross-roads. Many agencies are still challenged with letting go of the past and moving into the future of information management. Many are still printing reports, filling out forms on paper and entering reports into RMS.

Many have maintained organizational structures within the records unit that prevent cross-functional collaboration. The bigger the agency the more common it is to split the division up into distinct units with specific roles, thereby increasing information silos and obstructions to operational efficiency. The more divided operations are, the more the big picture gets lost and it's the big picture that usually needs fixing.

What is your report turnaround time? Report error rate? Report correction procedure? These are functions which involve people outside of Records, requiring collaboration with patrol and investigations and within the unit itself. But, specialization through creation of UCR units, public records units, report review units, telephone reporting units, false alarm units and data entry units can create stovepipes where information travels vertical levels efficiently but does not disperse widely. Operations are divided into isolated functional roles instead of collaborative teams.

The future (today) of records management is largely driven by social change wherein community demands to see government information are higher than ever, resulting in increasing public records requests. Continuously evolving technology, a re-emergence of rising crime rates and the demands of accountability now placed on the police more than ever before all impact information management. All of these factors require adapting, change, looking at information management in new ways- something that is often a challenge in itself for records professionals who tend to be detail-oriented.

In the 1990's and into 2000's, RMS and CAD technology was a big focus in law enforcement. Inter-agency information sharing was the buzzword along with the desire to only have to enter information one time and have it shared across system modules and internal business units. Relational databases and XML became the norm. These remain standard today but, it is us humans that haven't adapted.

As RMS providers continue to develop new features, cloud computing becomes standard in policing, and the public demands more transparency, we must adapt. The ubiquity and role of IT across the value chain is erasing the boundaries between functional roles. Building cohesive and cross-functional operations to manage everything from public records and UCR to report review and expungements requires rethinking how you're doing business.

Do you still have a data entry unit when officers should be writing/entering their own reports? Or does your agency believe report entry is a "clerical" duty that shouldn't be placed on officers or that it's saving money that way?

Data entry (duplication!) is a thing of the past, as are many of the other tasks we hold on to. See how we can help with our consulting services.

Merry Christmas and may the good Lord make his face shine upon you and yours!

LERM CONFERENCE 2016 NEW ORLEANS!

Law Enforcement Records Management Conference August 8-10, 2016

InterContinental Hotel New Orleans

Professional development, networking and technology exhibition, all in beautiful reborn New Orleans! This will be a great conference with training opportunities in today's records management operations and technology. With a line-up of industry experts and vendors on display, attend the conference for just $295 or $250 for multiple agency attendees.

SPONSORS and EXHIBITORS

Sponsors and exhibitors: not too big, not too small. This will be a great conference with opportunities for your own break-out sessions, direct marketing and more. See details here.

LERM CONFERENCE

UPCOMING POLICE RECORDS TRAINING

Crime Stats & UCR for the Police Executive: DeFuniak Springs, FL January 6, 2016

Wednesday January 6, 2016 from 8:00 AM to 3:00 PM CST. Learn everything you need to know about your agency's numbers and how to keep your stats accurate.

Crime Stats & UCR for the Police Executive: Woodland, CA January 22, 2016

Friday January 22, 2016 from 8:00 AM to 3:00 PM PST. Learn everything you need to know about your agency's numbers and how to keep your stats accurate. Woodland Police Department

Building a Model Police Records Unit: Fort Walton Beach, FL January 27-28, 2016

Wednesday January 27, 2016 at 8:00 AM CST -to- Thursday January 28, 2016 at 4:00 PM CST. Law enforcement's premier records management seminar. Fort Walton Beach Police Department

Managing Police Records in Alabama; Vestavia Hills, AL February 3, 2016

Wednesday February 3, 2016 from 8:00 AM to 3:00 PM CST. The latest public records law and retention schedules for public safety agencies in Alabama.

Vestavia Hills Police Department

Crime Stats & UCR for the Police Executive: Downey, CA February 4, 2016

Thursday February 4, 2016 from 8:00 AM to 3:00 PM PST. Learn everything you need to know about your agency's numbers and how to keep your stats accurate. Barbara J. Riley Center - North side

SEE MORE AT OUR SEMINARS PAGE

CONSIDERING A NEW CAD/RMS?

CONSULTING SERVICES

Ensure the success of your project with our consulting services.

PRI Management Group specializes in assisting law enforcement with the proper management and fiscal control of these time consuming projects. We have worked with most of the systems on the market and have managed police records units, IT units and tech projects in our former policing and technology careers.

Since 2008, we have done business with over 1000 agencies and have brought success to our clients with integrity and professionalism.