In This Issue July 2015

> Quality Control in Records


> FL public records workshop re-   

   opened (we got a bigger room!)


> Police records seminars


> Industry news

In The News


Tennessee Supreme Court hearing case on police public records law vs. crime victim privacy


MA police charge really high fee for public records request


Social Media/Body-cam Survey Data
Please take a minute to submit information regarding how long your agency keeps these important records.  We'll go over the results with our seminar attendees as part of our new Managing Social Media & Body-Cam Records Seminar.
Submit your budgeting wish list with our training price list.

Body-worn Video Records Resources



Legal Brief: 6th Amendment Concerns Emerge with Body-Cam Video Cases

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Building a Model Police Records Unit Seminar

Crime Stats & UCR for the Police Executive Seminar

Managing Social Media & Body-cam Records Seminar
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Florida Agencies: public records workshop August 12

I recently received an email from a police department's records manager that demonstrates just how ill-advised some law enforcement folks are, even today, in 2015, when it comes to Records. Despite the fact I have received these kinds of emails in the past, I am still shocked at what they say and, this one really bothers me.

It describes how her Chief told her that records personnel should not read reports and that they are just "paper pushers" and "not to worry about what goes out of records".  I can't describe in words just how wrong this is and, what a shame.  Her department is asking for trouble.  

Read the email here (yes it is a real email).

Quality control is the core purpose of the police records unit.  It is what ensures that mistakes don't happen, that reports are accurate, error-free and well written.  It is what prevents the kinds of tragedies that occurred at the recent Church massacre in Charleston, SC where a series of clerical report processing mistakes were made, allowing the shooter to buy the gun he used to kill 9 people.  That should be enough said.


It is what ensures your crime stats are accurate. It is what ensures documentation reflects positively and professionally on the agency.  It is what I would want if I was the Chief. No reports with mistakes would be allowed out of my department for the many people who read them including the media, attorneys, judges and citizens alike.  


It is Records duty, obligation and job function as part of records management to process information in a way that prevents liability which can stem from its mismanagement, information which sometimes has to do with very important matters;  information which if managed correctly would have prevented many police agencies from getting into trouble, in the news and in the courts.


So should "Records" read and correct reports? Absolutely. And if any of your personnel think otherwise, they need to be educated, trained and open to seeing things from a different perspective. 

If they aren't, shame on them.  So Chief, take a look at p. 7 of this guide from the FBI.


And, PRI has written a paper for you to help share this message and educate your staff, commanders, officers and supervisors about just how important this issue is. Get the paper here (no strings attached).


All my best, to you, who serve in one of the most important professions there is.


Ed Claughton, President

PRI Management Group 


August 12th, University of Central Florida
workshop 2
We have acquired a bigger room for this statewide
hands-on public records workshop. There are 117 agencies signed-up so be sure to join your colleagues for this great event. It will open your eyes to open records!
Managing Social Media & Body-cam Records El Cajon, CA August 5, 2015

Wednesday August 5, 2015 from 8:00 AM to 3:00 PM PDT

All of the information you need regarding the current and pending legal requirements and changes in your state for the proper management of social media and body-cam records.

El Cajon Police Department

Managing Social Media & Body-cam Records

 Orlando FL August 11, 2015

Tuesday August 11, 2015 from 8:00 AM to 3:00 PM EDT

All of the information you need regarding the current legal requirements and pending legal changes in your state for the proper management of social media and body-cam records.

University of Central Florida Police Department

Florida Public Records Workshop

 August 12, Orlando

Wednesday August 12, 2015 from 8:00 AM to 3:00 PM EDT

This hands-on workshop includes a review of current and pending public records law in Florida relative to law enforcement records as well as group exercises with actual reports. This will be an engaging interactive event for all Florida public safety agencies.

University of Central Florida

Building a Model Police Records Unit: Fort Collins, CO August 18-19, 2015

Tuesday August 18, 2015 at 8:00 AM CDT -to- Wednesday August 19, 2015 at 4:00 PM CDT

Building a Model Police Records Section: Fort Collins, CO August 18-19, 2015. Law enforcement's premier records management seminar.

Fort Collins Police Services

Building a Model Police Records Unit: St. Augustine, FL August 25-26, 2015

Tuesday August 25, 2015 at 8:00 AM EDT -to- Wednesday August 26, 2015 at 4:00 PM EDT

Building a Model Police Records Section: St. Augustine, FL Police Department August 25-26. 2015. Law enforcement's premier records management seminar.

St. Augustine Police Department

Ensure the success of your project with our consulting services.  
PRI Management Group specializes in assisting law enforcement with the proper management and fiscal control of these time consuming projects.  We have worked with most of the systems on the market and have managed police records units, IT units and tech projects in our former policing and technology careers.  

Since 2008, we have done business with over 1000 agencies and have brought success to our clients with integrity and professionalism. 

Over the coming months PRI Management Group will be selecting one company from the following verticals to partner with as our recommended solution.  Each of our clients and training attendees has a pain point.  Our process recommendations, records management programs and compliance solutions will be coupled with an industry leader that we have vetted on their behalf.

  • Document Management
  • Social media archiving
  • CJIS compliant data storage
  • Body-cameras

Details Here