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January 5, 2015
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Volume 4, Issue 1
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SERVICE EXCELLENCE
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 SERVICE STANDARD OF THE WEEK

Service Standard #1: Customer Loyalty
We ensure that our customers are the priority focus at all times by anticipating their needs and delivering exceptional service.
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 Function Vs. Purpose
By Mary Campbell, Director of Transitional Care and Business Development
I'm thrilled that we're beginning the new year with the launch of our Service Excellence Service Standards. Each week we'll focus on one of our ten Service Standards that were shared at the Service Excellence workshop. You'll remember that there was a lot of discussion during these workshops about understanding your function versus your purpose. It is an important concept to understand as there is use in function, but there is meaning in purpose.
Technically, our functions-the specific tasks and expectations given to us-are what our official job description contains, so it's important to put those duties in mind. However, there is something more than our functions that we must know by heart. It is our purpose.
For those of us who are in the business of taking care of others, this function vs. purpose concept makes a difference on how we are perceived. As a Referral Rep, am I just taking orders or am I there to help create an exceptional experience to ensure that patients in our community are able to live at home safely and as independently as possible? Which one offers more fulfillment and pride the function of gathering information or the purpose behind that function?
Do I keep in mind the reason I do what I do? If I keep my purpose top of mind I am fulfilled by my accomplishments. Is everything I do moving me toward my own and the organization's purpose? This may sound simple, but you can easily tell which service workers understand their purpose and those who are merely fulfilling functions. In the service business, our fundamental and primary purpose is to provide an exceptional experience for our customers (internal and external), clients and patients. This concept is applicable from the Insurance verification rep to the Clinician and from I.S to reception.
Remember no matter what role you play within the organization, You help to make sure that patients in our community are able to live at home safely and as independently as possible for as long as possible. What a meaningful purpose!
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AGENCY ANNOUNCEMENTS AND UPDATES
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Couple has one last Christmas in hospice
By Thomas Caywood, TELEGRAM and GAZETTE STAFF Thursday, December 25, 2014
See below for an article from a recent edition of Worcester's Telegram and Gazette. Thomas Caywood from the Telegram interviewed Candy French, Director of Hospice Residences, as well as visited the Rose Monahan Hospice Home on Christmas day to spend some time with a patient and her family. It's a great article that really highlights the amazing work you all do!
Link to article: http://www.telegram.com/article/20141225/NEWS/312259585 | Marie Shenette of Worcester watches as her grandson Cole Langevin, 3, of Millbury opens Christmas gifts at the Rose Monahan Hospice Home. At right is Cole's mother, Melissa Langevin. (T&G Staff/PAUL KAPTEYN) |
WORCESTER - Surrounded by family on Christmas Day, David F. Shenette Sr. smiled as his wife, Marie, held their grandson on her lap.
The family opened presents, joked, reminisced and did its best to enjoy a merry Christmas together, but an unwelcome truth spent the holiday with them.
About a month ago, Mr. Shenette drove to Rex Monumental Works in Webster Square to pick out his wife's grave marker.
He returned home that day with a picture on his phone of a heart-shaped headstone made of pinkish granite. Mrs. Shenette confirmed that was the one she wanted.
Thursday, at the Rose Monahan Hospice Home on the banks of Coes Reservoir, the family celebrated what likely will be Mrs. Shenette's last Christmas.
The small hospice started the morning with five patients; the staff expected a sixth to arrive in the afternoon.
When it comes to death, Christmas is just another day.
One patient had been at Rose Monahan since October, but most succumb to their illnesses after a few days or weeks, staff said.
"Hospice is unpredictable. I've had patients hang on for months and patients pass after two hours with us," said Candy French, director of hospice houses for VNA Care Network, which operates Rose Monahan and two other hospices in Massachusetts.
Across the country, on every day of the year, hospice nurses and staff help ease the end of life for people like Dave and Marie Shenette.
Mr. Shenette, 58, drives a city trash truck on the downtown route. He's worked for the Department of Public Works for three decades.
Mrs. Shenette, called "Mammy" by her grandson, once worked as a referral analyst at Fallon Clinic. She's 54. Her birthday is in late January.
The couple met online and have been together for 14 years. They were married on May 25, 2013.
Mr. Shenette whipped out his phone to show a picture of them exchanging vows before a justice of the peace at Cana Chapel on the East Side. In the picture, Mrs. Shenette beams happily as she holds her fiance's hands in hers.
"I was very nervous," Mr. Shenette recalled. "We've been together for years, but I was so excited."
Their wedding cake was assembled out of individually wrapped peppermint patty candies. Mr. Shenette, who favors faded jeans and a Harley-Davidson T-shirt, even donned a dark suit and crisp white shirt for the occasion.
In May 2010, Mrs. Shenette had been diagnosed with multiple myeloma, a cancer of the plasma cells in her blood. She was getting sicker.
"We figured it was best for both of us to get married," Mr. Shenette said.
After the wedding, they settled back into their routine. They spent time with family and Toby, their frisky Pomeranian.
Mr. Shenette amused his friends with a beer cooler outfitted with wheels and a small gasoline engine, so you can ride it like a go-kart. Mrs. Shenette took up quilting when she no longer had sufficient dexterity in her hands for knitting.
She was getting weaker.
After roughly four years of fighting cancer, her oncologist recently conceded that the treatments no longer were doing any good. He shifted his focus to making her comfortable.
Last weekend, Mrs. Shenette passed out and fell face first to the floor at home after she got up in the night.
She woke up Sunday in the UMass Memorial Medical Center emergency room feeling woozy and with a deep bruise encircling her mouth and trailing down one side of her chin.
"Little by little, I grasped I wouldn't be home for Christmas," she said. "I thought my time was up in the hospital."
It wasn't, but the emergency room doctors couldn't do much for her there. The cancer was too far advanced.
On Monday, Mr. Shenette moved his wife to Rose Monahan on Judith Street.
"There's death for everyone," Mrs. Shenette said.
She sat in a recliner by the windows, bathed in golden afternoon light reflecting off the reservoir, which remains free of ice after an unseasonably warm stretch. Somebody taped a few holiday cards to the glass to lend the room some festive cheer.
In 1978, Mrs. Shenette spent part of Christmas Day in labor at a hospital. Her daughter, Melissa Langevin of Millbury, was born two days later.
Three-year-old Cole Langevin, Mrs. Shenette's grandson, announced to the family while sitting in her lap Thursday that he wants to be a paleontologist. The remark set off a round of quips among the adults that they would have a hard time even spelling the word.
Mrs. Shenette sometimes loses her train of thought, perhaps as a result of pain medications, but she seemed alert and lucid during the family gathering. At one point, though, she said she hopes to recover from her injuries and walk out of the hospice's front door.
Out in the hallway later, Mr. Shenette said his wife's doctors have told him that won't happen, no matter how fervently he wishes it could.
His wife is dying.
The burly sanitation worker sobbed deeply just saying those words.
Ellen Cellini, a registered nurse and team leader at the hospice, said people she meets often wonder how she can work in the riptide of dying that pulls and tugs at her patients relentlessly until they're swept away.
"I feel privileged being part of the end of somebody's life. It's not that it doesn't bother me. It's my job, and I enjoy working with these patients," Ms. Cellini said. "If I can make their journey a little more comfortable, I'm doing the right job."
Mr. Shenette will be back behind the wheel of his city garbage truck on Monday.
One of the chairs in his wife's room pulls out into a single bed. He plans to spend as much time as he can at the hospice.
"Usually, I'm pretty strong," Mr. Shenette said, his face and forehead flushed scarlet from trying to hold back his tears, "but this here has got the best of me."
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Marie Shenette of Worcester, left, talks with her neighbor Kathleen Fitzgerald at the Rose Monahan Hospice Home on Christmas Day. (T&G Staff/PAUL KAPTEYN)
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Marie Ann Talbot Shenette - a beloved mother, grandmother and wife - eventually will be buried at North Cemetery in Oxford, next to the graves of her husband's parents. A pink heart of stone will mark the spot. She will be missed.
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CLINICAL SERVICES
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McKesson Changes for New 30 Day Reassessment Rule 2015
By Kathy Schuft, Clinical Application Specialist
McKesson has made a number of changes to assist in identifying when a 30 day reassessment in due for rehab. Due to the timing of the update the Clinical Application Department has not been able to attend the team meetings regarding these changes. If you need assistance please call the Clinical Application Help line at the end of the article. The rule applies to episodes starting 1/1/2015 and after. Here are the changes/instructions: Writing Service Orders: - Write the service order as usual including generating the service order
- In the calendar view there be a new box regarding the therapy reassessment
- Under Therapy Reassessment check off "Show due dates"
- Note: The calendar will include a short blue line when a 30 day reassessment is due. If you change the service code on a visit on or before the due date to a reassessment code then that visit will have a long blue line. That will mean that you have a valid reassessment visit within the 30 day time frame. It will then tell you when the next reassessment is due by adding another short blue line.
- Adjust the visits as you wish
- Go to the binocular icon next to service and add your normal service code
- Once added click apply (right side of screen)
- Click the visit that you would like to assign as the next reassessment visit (there will be a yellow check mark once selected)
- Go to the binocular icon and select a reassessment code for your discipline
- Once added click Apply (must be while yellow check mark is still on visit)
- Uncheck the visit
- Click Refresh under Therapy Reassessments
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- If you are the primary clinician and will be performing the recertification visit then follow the same procedure above for the recert visit but selecting the recert code (note that recert visits are marked in the system as reassessment visits) instead
- If your discipline will not be recertifying the patient then follow the procedure above a second time to assign the second 30 reassessment visit
 Additional Help to Keep Track of 30 Day Reassessments: Visits: - In Visits - Visits in the Visit tree that have a service code for reassessment will be in blue. This includes both planned and started visits:
Inside Visit Information - There will be a message telling you when the next 30 day visit is due. - If you perform a reassessment visit prior to the date shown the system will adjust the reassessment due date accordingly.
- If you attempt to perform a visit that is not a reassessment visit on the last day or after you will get an error message stating that a reassessment is due.
Interactive Scheduler - On the White Board visits with reassessment codes will have a small blue line.
Note: You may see the blue line on patients who's episodes started in 2014. It will have the same meaning - this is a reassessment visit. Remember that Admission, First Evals, ROCs and recerts are all reassessment visits. Alerts - The new reassessment requirements will change for episodes starting January 1, 2015 and after. The 13, 19, 30 day alerts will remain in effect for episodes prior to January 1 until those patients have been discharged or recertified. For this reason the 13, 19, 30 Day alerts will continue to accumulate until February 28th when those alerts will be turned off in the main system. There are new alerts for episodes starting in 2015. See the change in Alert titles below. When reading the Alerts note that the 2014 alerts use the word Evaluation and the 2015 alerts use the word reassessment. This may help you distinguish what you are reading when looking at the alerts in the beginning of the new year. Old Alert Titles: 13th Evaluation Visit Due 19th Evaluation Visit Due 30-Day PT, OT or SLP Evaluation Due
New Alert Titles: Physical Therapy Reassessment Due Occupational Therapy Reassessment Due Speech Therapy Reassessment Due
If you have any question, please call the Clinical Application Help Line at 617.886.6730.
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IV Update 2014 In-service
The IV Update 2014 is a MANDATORY In-service for all field nurses who are expected to do IV visits and who have not attended IV classes in the last six months, but did attend classes previously. The presenters are Beth Mena, Elizabeth Dow, Donna Muscente, and Leanne Henderson.
- Coordinators and managers are welcome to come
- LPN's who have come to IV Core and actively doing some IV therapy visits should come
- Nurses currently scheduled for Part 1 or 2, or have taken Part 1 and/or 2 since June do not need to come
Please attend one of the following:
Danvers
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Tuesday, Jan. 6
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8:30-10:30
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Leominster
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Wednesday, Jan. 7
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8:30-10:30
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Worcester
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Wednesday, Dec. 17
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2-4
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Worcester
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Friday, Jan. 9
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8:30-10:30
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HUMAN RESOURCES
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Job Postings
To learn more about career opportunities, contact a human resources representative:
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Job Postings
To learn more about career opportunities listed in the links above, contact Debbie Brown, Human Resources Manager at dbrown@vnab.org.
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Employee Advisory Team Suggestions
To suggest an area of focus to the Employee Advisory Team (EAT), please email your suggestion to EATSuggestionbox@vnab.org. Suggestions can include ideas to improve current processes and procedures, remove redundancies, or even to provide feedback on something you think is/is not working. Please feel free to discuss any issues that you would like brought to EAT with the following members of the committee: - Ellen Cavalier
- Michelle Coote
- Kelly Frew
- Jenny Highland
- Mary Helen Mahoney
- Becky Manning
- Susan Marlin Procter
- Annemarie Martin
- Ilona O'Connor
- Mae Powers
- Maria Rodrigues
- David Rose
- Chris Schultz
- Danny Yan
EAT is also on the lookout for new members. If you're interested in participating, or for more information on what EAT is all about, please reach out to any of the members listed above. Meetings are held monthly and alternate between the Charlestown and Braintree offices.
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QUALITY AND RISK MANAGEMENT
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Quality Reporting of OASIS Assessment Data
By Donna Peters, Director of Quality and Risk Management
We are learning and reviewing the proposed CMS guidance for 2015...one of the proposals will be tightening up on the Quality Reporting of OASIS assessment data. While this is not new to the home care industry, there is going to be a closer watch from CMS regarding the number and timeliness of the transmissions. The proposal that is being discussed is that there will be a minimum submission level of OASIS assessments set at 70%, less than this level imputes a 2% payment reduction to the provider, and then in subsequent years, move the percentage required for submission up by 10% (e.g., 80% in 2016).
The quality department encourages you to finish your OASIS documentation timely, especially DC OASIS as these are the documents that we sometimes put off doing. We appreciate your assistance in completing these within 48 hours of discharge as this will allow accurate information when completing the OASIS and take it off your to do list!
We will be putting in a process to track DC OASIS more closely, we hope that by being proactive in this request, our tracking will be minimal and the work will be done as timely as possible.
I wish you all the best in 2015 as we continue to work together as a team. Our outcomes are moving in the right direction, we are getting closer to our top 20% benchmark thanks to all of you who take such excellent care of our patients each and every day!
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Immunization Changes with OASIS C1
By Marilyn Bowden, Patient Care Manager
Changes are coming with OASIS Immunization Questions starting with MO90 dates (Date Assessment Completed) of 1/1/15 and later. M1041 and M1046 replace previous Influenza items M1040 and M1045 and M1051 and M1056 replace the Pneumococcal Questions M1050 and M1055. CMS updated the items to simplify and clarify the prior OASIS items. Here is what you will see!
M1041 Influenza Vaccine. The content being collected changed. The item language clarifies the time period for reporting influenza vaccine status. When completing this item at Transfer or Discharge, only go back to the most recent SOC or ROC to determine if the patient was receiving agency services between the dates October 1 through March 31.
M1046 Reason Influenza Vaccine Not Received. The item was simplified to report the reason the patient did or did not receive the influenza vaccine from any source. Select only 1 response. Response specific instructions in the OASIS Help Button in Encore explain when to select each response and include age/condition guidelines and medical contraindications. M1051 Pneumococcal Vaccine. CMS simplified the item intent to report if patient has ever received pneumococcal vaccine and removed all references to the familiar "PPV" from the following items.
M1056 Reason Pneumococcal Vaccine not received. CMS simplified to report the reason patient never received the pneumococcal vaccine.
CMS removed the CDC recommendations for pneumococcal vaccination from the response specific instructions and placed responsibility with agencies to make the current guidelines available to clinicians. Current contraindications and precautions are listed below.
 The VNA Care Network Foundation goal is to be in the top 20% of all publicly reported outcomes and process measures. Both Influenza and Pneumococcal vaccination rates are publicly reported on Home Health Compare.gov. Our current immunization rates are:
 *From Fazzi Home Compare Results published July2014
By following Practice Standards developed by the National Vaccine Advisory Committee and promoted by CDC (Centers for Disease Control) for all Healthcare Professionals-whether they provide vaccinations or not-we can help insure that adult patients are fully immunized and improve our scores in 2015:
- Assess immunization status of all patients-adult vaccination rates are extremely low per CDC and opportunities to increase rates are missed if vaccine status is not assessed
- Strongly recommend vaccines that patients need-recommendation by a healthcare professional encourages patients to get the vaccination
- Administer needed vaccines, e.g. Influenza (after obtaining MD order) or refer to a vaccination provider, e.g. PCP for pneumococcal vaccine
- Document vaccines received by your patients-follow up after physician and hospital visits for vaccines administered
THANK YOU for your hard work and your dedication to excellent patient care. Please contact your QI representative with any questions: Maria Dunn ext. 1317 (Southborough), Marilyn Bowden ext. 1271 (Danvers and Gloucester), Maura Vitello ext. 4536 (Needham), Susan McGeary ext. 6824 (Worcester), Terry Dancewicz ext. 1341 (Leominster).
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Medicare Forms Change
By Donna Peters, Director of Quality and Risk Management
In January the QA team will be coming to all team meetings to update clinical staff on the ABN, HHCCN and NOMNC forms. This process is not new, the forms have been updated to be color coded for ease of use. Please do not hesitate to talk with the QA staff if you are have questions about when to fill out each form. Thank you for your assistance in completing these in an effort to comply with the COP's and insure that our patients are fully informed of the care they receive.
Please see more information below:
Advance Beneficiary Notice (ABN), Home Health Change of Care Notice (HHCCN), and Notice of Medicare Non-Coverage (NOMNC) Forms By Elaine Gardner, Patient Care Manager For several decades, federal agencies and legal cases have supported patients being notified in writing when home health services are non-covered, reduced, or terminated. Specifically, the Conditions of Participation for Home Health Agencies, sec. 1891 (1), specifies the expectation that "the agency protects and promotes the rights of each individual under its care", including: "(E) The right to be fully informed orally and in writing (in advance of coming under the care of the agency) of- (i) all items and services furnished by (or under arrangements with) the agency for which payment may be made under this title, (ii) the coverage available for such items and services under this title, title XIX, and any other Federal program of which the agency is reasonably aware, (iii) any charges for items and services not covered under this title and any charges the individual may have to pay with respect to items and services furnished by (or under arrangements with) the agency, and (iv) any changes in the charges or items and services described in clause (i), (ii), or (iii)." To that end, the ABN, HHCCN, and NOMNC forms are used by home health agencies to support patient rights and provide timely written notification of non-covered, reduced, or terminated services. Here is what you need to know to use these forms: ON THE DAY WHEN THIS DECISION OR ACTION WILL OCCUR -- Complete the PINK striped ABN, informing traditional Medicare patient of financial liability when does not meet Medicare criteria, - On ADMISSION, and at any other time point, if patient with Medicare does not meet Medicare criteria (i.e. not skilled, not homebound or one-time nursing visit)
- AND you want to change the fee to MassHealth,
- OR the patient requests that we bill Medicare (Demand bill)
- ANNUALLY for dually eligible patients being billed to MassHealth
Complete the GREEN & PEACH striped HHCCN, informing traditional Medicare patient when reducing or discontinuing care listed in POC, GREEN section of HHCCN - Manager Consult Required -- - If the VNAB cannot service the patient due to safety issues
- If the patient has not met Face to Face criteria
PEACH section of HHCCN - - If you are discharging your discipline, but another discipline will remain active
- If you are reducing services BELOW the range on your current 485
- If the MD orders a reduction in services
PLAN AHEAD FOR THE NOTICE OF MEDICARE NON-COVERAGE -- Complete the BLUE striped Notice of Medicare Non-Coverage, informing traditional Medicare & Managed Medicare patients when planning agency discharge, - Issue the notice at least 2 days or 2 visits before the planned discharge of all services. This includes all Managed Medicare plans, Elder Service Plans, and SCO's, for example, Tufts Medicare Preferred, Blue Care 65, Evercare, Commonwealth Care Alliance and Senior Whole Health.
The patient is to sign and date the forms. The yellow NCR copy is given to the patient and the white original returned to the office. If the patient refuses to sign, note the refusal on the form and provide a copy to the patient. For your assistance, these instructions are printed on the back of the ABN and HHCCN forms. An electronic version is found in the Clinician Help Files and in the Policies and Procedures. Thank you for supporting this aspect of Patient Rights and the Conditions of Participation. References: http://www.cms.gov/Medicare/Medicare-General-Information/BNI http://www.ssa.gov/OP_Home/ssact/title18/1891
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CMS Changes in 2015
By Carol Morris, Patient Care Manager
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HAPPY NEW YEAR!!!
December has ended,
and the New Year is here. 2015 brings to us a CMS change, not to fear! |
The new OASIS tools are in the McKesson system along with the old tools. When selecting a SOC, ROC, or Recert visit code for Dec. or Jan. the system will automatically pull in the proper OASIS tool. The challenge is selecting the proper tool for a discharge or transfer. If you follow these guidelines you will select the proper tool and not be asked to redo any work: If the MO90 assessment date is in 2014, select the OASIS C 02.00 version from the drop down list.  If the MO90 assessment date is in 2015, select the OASIS C-1/ICD9 version from the drop down list.
 If you have any questions please contact Carol Morris 781-535-5380 or cmorris@vnab.org.; Elaine Gardner 617-886-6464 or egardner@vnab.org; Jenn Bilodeau 617-886-6809 or jbilodeau@vnab.org
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4th Quarter OASIS Challenge Results
By Carol Morris, Patient Care Manager Sorry to say there were no correct answers to this OASIS Challenge. Thank you to those who submitted their answers. Please see the correct answer and rationale below.
M1308If a patient has an unstageable pressure ulcer due to black stable eschar at SOC and during the episode it peels off and leaves an area of newly epithelialized tissue, how should this be staged at ROC on M1308? - Stage ll
- Stage lll
- Stage lV
- Unstageable
If unable to obtain any documentation that would support the most advanced stage, an assumption would be allowed that this wound is at least a Stage III, and reported in M1308 as such. Stage I and II ulcers do not form eschar or slough. Due to the presence of this avascular tissue, the assumption is allowed for the less advanced stage of a Stage III. See CMS Q&A Category 4b, Q 89.5 for additional detail.
(M1308) Current Number of Unhealed Pressure Ulcers at Each Stage or Unstageable: (Enter "0" if none; Excludes Stage I pressure ulcers and healed Stage II pressure ulcers)
A. Stage II: Partial thickness loss of dermis presenting as a shallow open ulcer with red pink wound bed, without slough. May also present as an intact or open/ruptured serum-filled blister.
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B. Stage III: Full thickness tissue loss. Subcutaneous fat may be visible but bone, tendon, or muscles are not exposed. Slough may be present but does not obscure the depth of tissue loss. May include undermining and tunneling.
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C. Stage IV: Full thickness tissue loss with visible bone, tendon, or muscle. Slough or eschar may be present on some parts of the wound bed. Often includes undermining and tunneling.
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D.1 Unstageable: Known or likely but unstageable due to non-removable dressing or device
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D.2 Unstageable: Known or likely but unstageable due to coverage of wound bed by slough and/or eschar.
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D.3 Unstageable: Suspected deep tissue injury in evolution.
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