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Vol. 13-15                                                                                                                      4.9.13
Grinnell Library District Created!

With 78% of the vote the Grinnell Library Association Library successfully passed a measure on April 3rd to create a special district public library, fund the new district at $638,271 and publicly elect the board of trustees. Along the way, the library also corrected a formerly double taxed area in the Village of Wappingers.

MHLS applauds Jessica Gonzalez, director of the library, and the library board and staff, for putting this decision up to the voters to stabilize and secure the library's financial future.


As defined by the New York State Education Department, a public library district is a public library which has a process that requires: (a) public election of its trustees; (b) the library to secure 60 percent or more of its operating revenue through a public budget vote; and (c) the library to ensure financial accountability by presenting annually to appropriate funding agencies, and the public, a written budget which would enable the library to meet or exceed the minimum standards and to carry out its long-range plan of service.

[Source: Creating Public Library District in New York State,  
NYS Division of Library Development]



The Public Library District Model is the recommended model for public libraries in New York State. The Regents Advisory Council on Libraries, noted in their most recent report, "Creating the Future: A 2020 Vision and Plan for Library Service in New York State" that their #1 recommendation for public libraries is "the further proliferation of the Regents' Public Library District Model to enable all public libraries to become fully funded and governed through citizen participation and public vote."


Interested in learning more about this funding model for your library? Contact MHLS Coordinator for Library Sustainability, Rebekkah Smith Aldrich at x239 or rsmith@midhudson.org  

MHLS Announcements

Countdown to Sierra! Think "initials"! With just two weeks to go until we migrate from Millennium to Sierra MHLS Automation Coordinator Eric McCarthy is reminding all directors that there is work to be done by each library: "Each and every Sierra user (i.e. those with initials) will need some individual preferences related to their login configured prior to circulating materials on April 24th. Some of these configurations will make the transitions smoother (making sure that your new record "wizards" are set correctly) others are absolutely essential to running the circulation desk.  The best approach is to allow 15 or 20 minutes for each employee to configure their initials on April 24th prior to circulating materials signed in under their initials. Checking current settings should be done prior to migration so you can follow those same configurations when you set up Sierra."
Sierra Initials - Migration Checklist:

  Configure Print Templates

  Configure Printer Settings

  Configure New Records

  Configure Macros

For information on how to do this: http://bit.ly/16INEwK 


The annual Construction Needs Update memo has been sent to all member library directors. All libraries are asked to fill out this memo as it is used to help the state advocate for public library construction funds. If you are planning to apply for a construction grant this year, response to this memo is mandatory. Questions should be directed to Rebekkah Smith Aldrich, MHLS Coordinator for Library Sustainability: rsmith@midhudson.org 

Professional Development
Regional Reader's Advisory Workshop Begin this week! Don't miss out! Reader's Advisory Without Tears workshop: "Help! I want something to read that's just like THE HELP- only different!"

This workshop will be held in every county!
All workshops are from 10:00am - 12:00pm.

Tuesday, April 9 @ Catskill Public Library   

Thursday, April 11 @ Elting Memorial Library, New Paltz   
Thursday, April 18 @ Mahopac Public Library     
Friday, April 19 @ Philmont Public Library     
Monday, April 22 @ MHLS Auditorium

 Register at http://calendar.midhudson.org
Resource Sharing & Millennium
Sierra Users Group: A Post Migration Debriefing will be held on Thursday, May 9th from 10:00am - 12:00pm @MHLS: This open forum discussion is being held to collectively benefit MHLS Sierra users.  All users of Sierra circulation and cataloging functions are encouraged to attend and contribute to a group conversation regarding Sierra. We will be addressing issues related to the Sierra migration, what has changed and collaborate on workflows, tips and tricks. Discussion topics to include:
*    Circulation workflows
*    Search/Holds
*    Templates
*    Data entry and new record templates
*    Configuring users

Please register online at http://calendar.midhudson.org 
Reference & Collection Development
Tuesday's Tips Archive: All of the great tips from the Central Reference Library* Staff are archived at http://poklib.org/TuesdaysTips.htm Recent tips include:
  • Resources for Regents, AP and SAT Exams
  • Old Newspapers in New York
  • Resources for Grant Writing
  • RUSA Best Free Reference Websites
  • Reverse Image Search
  • Interactive Map - Census Website
*The Adriance Memorial Library of the Poughkeepsie Public Library District is the Central Reference Library of the Mid-Hudson Library System. It has the largest collection of books and audio-visual materials in the system, and provides a variety of services to other member libraries.
Marketing, Advocacy & Funding

As seen in Consumer Reports magazine: 101 Secrets From Our Experts - The Insiders Guide to Practically Everything: "The public library is a resource many people overlook. Libraries subscribe to databases you undoubtedly don't, and librarians can find information not easily available with a Google search or to a person without library-science training."

Recent program announcement from the Northeast-Millerton Library: "Join us for "Gross Out Day!" We'll be reading "Walter the Farting Dog" and "Dog Breath", and then we'll be making our own slime and making creepy crawly snacks! All ages welcome: just come prepared to "get your gross on!"
Administration & Management

990 Due Date Reminder: For those libraries and Friends Groups with 501(c)3 (federal) tax exempt status, don't forget that form 990 is due on the 15th day of the 5th month following the end of the organization's taxable year. For organizations on a calendar year, the Form 990 is due on May 15th of the following year.

MHLS recommends that the minimum starting salary of a full or part-time librarian with an MLS degree be at least equal to that of a teacher with a master's degree in the same community.


Member Libraries are welcome to submit items of interest and job openings to the MHLS Bulletin: bulletin@midhudson.org

The MHLS Bulletin is available on line at http://midhudson.org/bulletins/main.htm.