News for the leaders of the American Student Dental Association

June 2014

NLC registration open

We encourage you to register your chapter's attendees for ASDA's National Leadership Conference by Aug. 25 to save $25 per person. If you know you want to send a group, but you're not sure who, you can swap attendees through Oct. 17. Registering early frees up funds for travel, social activities or other needs.

Visit ASDAnet.org/NLC for the schedule, attendee testimonials and more. If you lost your chapter login or have registration/travel questions, e-mail Natalie Hinman, meetings coordinator, at Natalie@ASDAnet.org.

Ryan Turner Memorial Scholarship due July 1

If there's a rising star at your chapter, please encourage them to apply for the Ryan Turner Memorial Scholarship by July 1. The recipient will receive $2,500, along with travel expenses to accept the award at the 2014 National Leadership Conference. The recipient's chapter will also receive $500.

ASDA Excellence Award recipients

Congratulations to the 2014 winners of the ASDA Excellence Awards. This award recognizes one student from each dental school for achieving superior levels of participation or leadership in service to other students, their school or local community. Students are selected by their school's administration and each recipient receives a certificate of recognition.

ASDA membership drive shipments begin in July

Chapter leaders should have received a survey from ASDA to choose the dates and materials for the 2015 membership drive for new students. Included in the shipment are brochures and "Getting Through Dental School" handbooks for your members. Surveys should be sent to Erin@ASDAnet.org by June 27 in order to receive your materials.

New chapter map available on ASDA's blog

ASDA has dramatically improved the chapter map on Mouthing Off. Using Google Maps technology, you and your members can now zoom in on each ASDA chapter and click to see the most recent blog posts written by and about each chapter. Use this map to see what your own chapter has done, what other chapters are doing and share it with predentals.

Apply for the Gold Crown Community Dentistry Awards

The application for the Gold Crown Community Dentistry Awards, co-sponsored by Crest Oral-B, will be posted on ASDA's website June 30. Applications are due Aug. 1. The winners will be awarded at the 2015 Gold Crown Ceremony at Annual Session. See last year's winners.

The Arizona chapters celebrate a 1-2 finish at last year's awards.

Aug. 30 deadline to be part of ASDA's group exemption

Filing for group exemption with ASDA is the easiest way for chapters to obtain tax-exempt status from the federal government and to allow ASDA to file taxes on behalf of your chapter (if your chapter has $50,000 or less in annual gross receipts for any calendar year). ASDA chapters that have been granted a group tax exemption by the Internal Revenue Service do not have to pay tax on income that is related to its tax exempt purpose. To file for group exemption, submit the following three documents to Ellen Ryan, director of finance and administration, at Ellen@ASDAnet.org by Aug. 30:

Chapter Affiliation Agreement signed by chapter officer
Consent form to be included in group exemption
Form SS-4 is the application for Employer Identification Number, if your chapter does not have a federal tax ID number

Copies of these forms are online.

Raise money through chapter scrubs fundraiser

Chapters can purchase scrubs and lab coats in bulk at a discount to use as a fundraiser. Items come in multiple colors and sizes and can be embroidered with the ASDA or chapter logo. To order, visit the online store.

New chapter leaders? Let us know

This time of year, many chapters start electing their new officers for the year. Be sure to update the central office with this information so you receive important updates for your chapter. Please send the names and e-mail addresses for your new leaders to Erin Kato, member relations specialist, at Erin@ASDAnet.org.

Membership FAQs

When can I renew my ASDA/ADA membership for next year?

ASDA and ADA's membership runs on a calendar year so your current membership will expire Dec. 31, 2014. Beginning in September 2014, you can renew your membership for the 2015 year. This is also the date that you can begin remitting dues for your incoming first-year students through the online chapter portal. The 2015 dues will be $80/year for joint membership in ASDA and ADA.

When you renew your membership, either with your chapter or online, be sure to update your contact information with ASDA so you continue to receive your benefits (see below for instructions on updating your address).

Who should I contact with questions or concerns? Membership@ASDAnet.org

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