UC Procurement 

       P200 Newsletter

                     November 2012 



In This Issue
Upcoming Events
Meet the Team: Erin Riley
Meet the Team: Brian Agius
Myth Buster
Sponsor's Corner
P200 Program Overview
Who is the P200 Project Team?
What Projects Fall Under P200
Spend Analytics Update
Supplier Registration and Sourcing Status Update
Have a Question?


   
Upcoming Events

November

8th - 14th: SRS Role Based Training

16th: SRS Go-Live

January

7th: Spend Analytics 

Go-Live

 
Meet the Team 
Erin Riley
 

Erin joined UC in November 2011 and brings over seven years of analytics and project management experience to UCOP. She is responsible for the overall management of spend and procurement analysis and reporting requirements.

 

Erin is the Program Manager for the Analytics Program which is a centrally managed program, aimed at providing consistent, robust and actionable procurement information to campus and system-wide stakeholders.

 

[Read More]

 
Meet the Team
Brian Agius

 

Brian has been part of the UCOP Procurement Services team for six years this November and is extremely excited about the benefits of our new Supplier Registration and Sourcing. Having had the responsibility of manually posting both system-wide RFx events and the resulting contract/s, Brian believes that any automation and streamlining of processes that result in improved workflow, visibility and management of contracts is a huge step in the right direction.

 

[Read More]


 
Myth Buster

In moving to a standardized system, will SRS become the supplier master?

 

While the suppliers listed in SRS will be visible to all campuses, you will keep your supplier master at the campus level.

  

SRS will initially contain currently contracted suppliers to whom we have issued a purchase order over the last 12 to 24 months and suppliers who have registered in SRS in order to bid on strategic sourcing events.


Sponsor's Corner

 

It is with great pleasure that I formally launch this monthly newsletter for P200, an exciting, system-wide Procurement Services program. The goal of P200 is to deliver $200 million in annual cost savings within five years across all funding sources through the sourcing, implementation, and utilization of competitive contracts and innovative supply chain strategies for procured goods and services. The P200 program is a significant contributor to the Working Smarter initiative, which brings together system-wide, regional and campus-level efforts under one umbrella with a strong commitment from the top. We are committed to elevating our administrative operations to the same level of excellence as our academic and research enterprises.

 

Last fiscal year marked the beginning of our P200 activities. In collaboration with the procurement leadership from UCOP and the campuses, we have initiated a number of projects which include: 

  • Organizational review and national search for a Chief Procurement Officer
  • Supplier Registration and Sourcing Implementation, and
  • Spend Analytics implementation

[Read More]

 

Peter Taylor

Executive Vice President and Chief Financial Officer

Office of the President

P200 Program Overview

 

As Peter outlined above, the P200 project team is charged with facilitating collaboration between campuses to develop and implement the framework and tools needed to support reaching our P200 goal of saving $200 million annually. This will be achieved through:

  • Transforming sourcing and commodity management
  • Implementing the best-practices of sourcing in large, complex commodities by partnering with commodity "owners"
  • Improving our procurement infrastructure
  • Demonstrating leadership commitment

[Read More]

Who is the P200 Project Team?

 

The P200 project team is comprised of Procurement staff from both UCOP and all ten campuses. The project team includes these groups who provide guidance and governance to our P200 work:

  • Procurement Leadership Council (PLC): Procurement leadership from each campus and UCOP who provide overall strategic vision, decision-making and project endorsement
  • Single Point of Contacts (SPOC): Campus resource who is the first point of contact and campus champion for all P200 projects. Please reach out to your campus contact with P200 questions. 
  • Campus Primary Representatives (CPR): Campus data subject matter experts who communicate campus needs and requirements and participate in testing activities

The P200 program is supported by a core team here at UCOP. Additional information about the Spend Analytics and Supplier Registration and Sourcing projects can be found here.

What Projects Fall Under P200?

 

 

There are five broad categories of projects that fall under P200. The projects take a holistic approach to defining who we are as a Procurement Services organization, including developing and implementing enabling technology that allows us to use data in a meaningful way.

 

[Read More] - P200 and Working Smarter

 

Zoanne Nelson

P200 Program Director

Spend Analytics Update
Go- Live January 7, 2013

 

Spend Analytics is a web-based application from a company called Spend Radar (who was recently acquired by SciQuest) that captures system-wide spend data from campus financial systems of record. It will provide Procurement Services (campus and UCOP) with a common system-wide view of the UC procurement environment.

 

We are implementing the solution to give us meaningful data that includes how much we spend, with whom, by whom, and on what. This information will help us determine where to focus our sourcing efforts in order to create the best value for UC.

 

[Read More]

 

Erin Riley

Analytics & Reporting Manager | UC Procurement Services

Supplier Registration and Sourcing Update
Go- Live November 16, 2012

 

Supplier Registration and Sourcing (SRS) is a SciQuest web-based application consisting of two modules, Total Supplier Manager (TSM) and Sourcing Director. Upon go-live, the core solution will be available for all campuses. In subsequent phases, campuses will have the opportunity to tailor certain aspects of the SRS solution to meet campus needs.

 

TSM will replace the UC Business Information Forms (BIF) tool and give us a standard process for onboarding suppliers across the UC system. It will also allow suppliers to manage their own information directly in the system, reducing time and redundant data entry.

 

Sourcing Director will allow us to run systemwide, multi-campus and campus specific sourcing events. It is an on-demand management tool that will give us significant process efficiencies and cost savings over traditional bid and auction processes.

 

A crucial element to the initial and ongoing success of SRS is knowing and managing our sourcing pipeline. Justin Sullivan (UCSF / UC Berkeley) is currently working with representatives from each campus to collect and organize the list of SRS sourcing events.

 

[Read More]

 

Brian Agius

Manager - Contracts, Compliance & Systems | UC Procurement Services

Have a Question?

Contact your SPOC by reviewing the directory 
here.