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Time Tracking Tools - Virtual Assistants Get Paid for All of Your Time!
by Christina Winsey
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Whether you are just starting your career as a Virtual Assistant (VA) or you are well seasoned, tracking your time and activity and getting paid for what you do, may well be one of the areas where some VA's end up short-changing themselves.
Think about attorneys. Not only do they start the clock as they get on the phone with a client, or pick up the phone to make a call on a client's behalf, they also have codes that their secretaries and legal assistants put into the xerox machine when making copies. Attorneys charge because their time is valuable and clients know this. Like attorneys, virtual assistants are professionals. Time is money and regardless of the service, the more you value your time the more clients will.
For virtual assistants there are several wonderful time tracking tools on the market. Be sure to examine features, price and functionality when comparing time tracking software. The one you choose needs to compliment the type of VA business you run.
Do you have other VA's working for you? VeriTime provides a free trial, allow you to track your own time, as well as that of your team. Then it wraps all that into an invoice based on projects.
VeriTime (by PCFWorks) is reasonably priced, but the free version only allows use through a certain expiration date, and limits the number of clients you can use it for. Then you will want to purchase if you wish to continue using it.
P.S. VirtualAssistants.com does have a special discount for the full pro version (discount is on first page after you login).
Trax Time (by Spud City) is another terrific time tracking tool. While they do not provide a free trial, Trax Time comes in two versions. You can purchase the basic for a single user or add the manager's version if you have a team to track.
Both VeriTime and Trax Time run about the same price: $45.00 for VeriTime Pro and $39 for basic, single-user Trax Time and additional $19 if you want the manager version.
Four Key Reasons for Meticulous Time Tracking.
1. Increase Client Respect. Let's face it, people will treat you the way you teach them to treat you.
2. Decrease Time Abuse: "A little time here and a little time there" could add up to a lot of time! If you are doing lots of "favors" for clients without noting time spent you are probably short-changing yourself.
3. Measure Your Efficiency: As a virtual assistant, efficiency is paramount - you want to get the most done in the least amount of time. Time tracking gives you a better gauge of how many clients and client hours you truly can handle, given the work load and types of tasks.
4. Avoid Client Resentment: While the occasional favor isn't a problem, "giving until it hurts" is. Believe it or not, being unable to say "No" when you are in a service career can be very challenging. Relying on time tracking software will help you avoid resenting your clients and enjoy your business far more.
Learn more about time tracking software. There are quite a few on the market. We have culled it down to two our VA's tell us works well for their needs. Whatever solution you choose, get serious about tracking your time and you will flourish and profit as a virtual assistant.
Rev. Dr. Christina Winsey is a women's empowerment coach, and author and speaker. Clients reduce stress, gain confidence, improve health, lose weight and conquer negative habits and addictions. She writes a regular column called WORN Mothers for the free online magazine www.birthandbeyondmagazine.com and can be reached at www.TheICanDoctor.com/
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Recommended Reading for Virtual Assistants | | |
Here are some books that we recommend reading if you are planning on starting your own VA business.
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