Resolution:

Use #14-Update Accounting Period Flags on the G/L  Supervisor menu.  Enter the Corp# and year that need to be changed and press ENTER.  In the column 'Valid for G/L' key a 'Y' to allow entries to be posted into the period or an 'N' to prevent entries from being posted.  For more information about accounting periods, cloning and re-setting values go to the General Ledger Manual page 25 & 126.

Question:

How do I open a New Year for Accounts Payable and General Ledger?

 

Resolution:

Create the accounting period for each Corp/Fund for the new year. (this example is from 2011 to New Year 2012)

You can easily clone from one year to the next using Option 18 -Clone Accounting Periods, from the General Ledger File Maintenance menu.

You will need to key in the Corp/Fund and the "from" year 2011, then the same Corp/Fund and the 'To" year 2012, at the copy period closed area, key in a "N" and the following fields will appear.

 

 

From Corp# : 2 To Corp# : 2

 

 

From Year : 2011 To Year : 2012

 

 

Copy Period Closed Data . . . .: N (Y,N)

 

 

 

Set 12 months to Yes or No
Valid For GL . . . . . : Y
A/P Closed . . . . . . : N
A/R Closed . . . . . . : N

Set the Valid for GL, AP Closed, and AR Closed as shown above. You will need to do this for all Corp

Question:

I use Suite reporting in the GL Report Writer, I have added new entities to my GL-how do I add these to an existing suite?

Resolution:

Take option #6-Suite Maintenance from the GL Report Writer menu.

Select the appropriate suite by keying a '2' in the Option column and press ENTER to display the current contents of the suite. 

Press F6 to create a new line/sequence# to the suite.  When the screen below appears, enter the desired information and press ENTER - use F14 or F18 to select the Corp/Div/Dept/Job for this new entry.

Gwia01              Report Writer Report Suite Maintenance    
               
Seq# . . . . . . . . . . . . . . . . .                        
Format (S/F) . . . . . . . . . . . . .                        
Skeleton Type (P/B)  . . . . . . . . .                        
Skeleton/Analysis# . . . . . . . . . .                        
Report Definition #  . . . . . . . . .                        
From Period (NN/YY)  . . . . . . . . .                        
Thru Period (NN/YY)  . . . . . . . . .                        
Report Level (1/2/3/4) . . . . . . . .                        
Consolidate? (Y/N) . . . . . . . . . .                        
Free-form text for heading . . . . . .                        
Print Detailed Schedule? (Y/N) . . . .                        
Print Formal Statement? (Y/N). . . . .                        
Show Cents on Detail Schedule? (Y/N) .                        
Show Cents on Formal Statement? (Y/N)                         
Page break on entity change? (Y/N) . .                        
Print on Letter-Size Paper (Y/N) . . .                        
Validate data against skeleton? (Y/N)                         
Double-space detail schedule? (Y/N)  . N                      
Number of Copies to Print  . . . . . .                        
F4=Select(*)  F12=Previous  F14=Select Entities  F18=Select Ent

For more information about setting up suite reporting in the GL Report Writer, please see the General Ledger Manual starting on pages 35 & 120.