 Question: What options do I use to print 1099's? Resolution: Note: As of the writing of this newsletter the changes to the 2014 1099 are that boxes 11&12 (foreign tax paid) are no longer being used. The printed form layout for 2014 is identical to 2013 and there are no other changes to the transmission file. Since no updates are required, your existing program may be used to print 1099s. Accounting Period Open/Close Question: How do I change the G/L accounting period open/closed flags if I have already cloned them from a previous year?
Resolution:
To access and change the Valid for General Ledger fields in the Accounting file, and if you have cloned the accounting period and therefore copied the Closed period fields; Use #14-Update Accounting Period Flags on the G/L Supervisor menu. Enter the Corp# and year that need to be changed and press ENTER. In the column 'Valid for G/L' key a 'Y' to allow entries to be posted into the period or an 'N' to prevent entries from being posted. For more information about accounting periods, cloning and re-setting values go to the General Ledger Manual page 25 & 126. Question: How do I open a New Year for Accounts Payable and General Ledger? Resolution: Create the accounting period for each Corp/Fund for the new year. (this example is from 2011 to New Year 2012) You can easily clone from one year to the next using Option 18 -Clone Accounting Periods, from the General Ledger File Maintenance menu. You will need to key in the Corp/Fund and the "from" year 2011, then the same Corp/Fund and the 'To" year 2012, at the copy period closed area, key in a "N" and the following fields will appear.
From Corp# : 2 To Corp# : 2
From Year : 2011 To Year : 2012
Copy Period Closed Data . . . .: N (Y,N)
Set 12 months to Yes or No Valid For GL . . . . . : Y A/P Closed . . . . . . : N A/R Closed . . . . . . : N Set the Valid for GL, AP Closed, and AR Closed as shown above. You will need to do this for all Corp
Question: I use Suite reporting in the GL Report Writer, I have added new entities to my GL-how do I add these to an existing suite?
Resolution: Take option #6-Suite Maintenance from the GL Report Writer menu. Select the appropriate suite by keying a '2' in the Option column and press ENTER to display the current contents of the suite. Press F6 to create a new line/sequence# to the suite. When the screen below appears, enter the desired information and press ENTER - use F14 or F18 to select the Corp/Div/Dept/Job for this new entry. Gwia01 Report Writer Report Suite Maintenance
Seq# . . . . . . . . . . . . . . . . .
Format (S/F) . . . . . . . . . . . . .
Skeleton Type (P/B) . . . . . . . . .
Skeleton/Analysis# . . . . . . . . . .
Report Definition # . . . . . . . . .
From Period (NN/YY) . . . . . . . . .
Thru Period (NN/YY) . . . . . . . . .
Report Level (1/2/3/4) . . . . . . . .
Consolidate? (Y/N) . . . . . . . . . .
Free-form text for heading . . . . . .
Print Detailed Schedule? (Y/N) . . . .
Print Formal Statement? (Y/N). . . . .
Show Cents on Detail Schedule? (Y/N) .
Show Cents on Formal Statement? (Y/N)
Page break on entity change? (Y/N) . .
Print on Letter-Size Paper (Y/N) . . .
Validate data against skeleton? (Y/N)
Double-space detail schedule? (Y/N) . N
Number of Copies to Print . . . . . .
F4=Select(*) F12=Previous F14=Select Entities F18=Select Ent For more information about setting up suite reporting in the GL Report Writer, please see the General Ledger Manual starting on pages 35 & 120. | 
