Troop Leaders - Final Call to Complete your
Troop End-of-Year Report by July 31!

Training Webinar on July 20 -
We'll walk you through the process. 
 
 Why do I need to submit an EOY Troop Report?  
The short answer... It's required per Volunteer Policies and Procedures. But, this is why it's in there:
  • Doing so allows the organization to reconcile finances in preparation for our annual audit
  • We want to know more about what troops are really doing in our communities
  • We can use the information we gather to increase girl program offerings that appeal to our members at manageable price points
  • The data can be used in grant applications to bring Girl Scouting to more girls
There are consequences for non-compliance which can include freezing of the Troop bank account until the report is completed and submitted, disbanding of the Troop, dismissal of the Leader, withholding of participation incentives and/or rewards and ineligibility for nomination or receipt of Adult Recognition (page 12, Volunteer Policies and Procedures).

But let's focus on the positive... even though it is required, we've made it convenient and easy so you can do it quickly and then get back to the fun stuff this summer!

 

 Items you will need to complete the report      
  • A saved bank statement; this can either be downloaded and saved from your bank's website, or scanned and saved to your computer. You will be asked to upload your troop's June bank statement to complete the report.
  • A photo of your troop doing something fun; we want to see you in action!
  • A calculator; no worries, the math is simple!
  • About 30 minutes to dedicate to completing the report, maybe less.
 
Things to keep in mind
  • The WuFoo system does require the report be completed in one sitting, and unfortunately does not allow you to save work and finish later.
  • If there's anything missing, the form will highlight these fields and prompt you to enter the information.
  • The form is user friendly and you can't break it!
  • When you click submit, your report will be sent via a secure server to Council.
  • The bank account and routing number is encrypted for your protection. 
  • A copy of your EOY Report will be emailed to the email address entered on the report.
You will receive a confirmation message indicating successful completion of the form. Deadline for Troops to complete and submit their EOY report form is
July 31st annually. 
 
One important note:Wufoo doesn't have the capability to 'stop and save' the entries. You must complete the form in one sitting, or risk losing data entered into the form.
 
Helpful tip: You may want to print the form, add your answers then go back in and fill in the electronic form.This lessens the time you spend 'in' the form online, and leaves you with a paper record of your answers for your file.
 
Accessing the form
You can access it 24/7 on our website and view it as many times as you need to before completing it. You can also print it, but remember, in order to be compliant with the policy, only electronic copies may be submitted to council.
If you're all set now or if you just want to take a look, you can access the form directly via this link:


 
Additional information and assistance
We're offering FREE online workshops where we review the form and answer your questions. Attendance is not required, but if you have questions, this a great place to get answers. Just click on the link to register.

july
07/20/2016 - 7:00 p.m.   July Online Workshop 
 
 
Questions 
Should you have any questions or need assistance completing the form, please email troopsupport@gssef.org.
 
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