Popcorn Distribution and Incentive Clean Up                                           October  2015
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Final Sales 

Thank you all for your hard work and efforts that went into the 2015 Popcorn Sale.  We as a Council whole were up approximately $29,000 over 2014 sales total.  We finished at $661,000.  

 

Although we did not make my goal of $740,000, I'm confident that going into the future that goal will be more achievable as our membership numbers continue to increase.  

 

It's time to get our families support and on-board with fundraising efforts, which means, that you as unit leaders and kernels need to stress the importance and incentivize your Scout families with prizes, Scout accounts or registration/program expenses in order to get their buy in.

 

If you are collecting fee's (registration and programming) but then asking them to support a fundrasier it's overkill for some by the time the schools, sports teams and other extracurricular activities enforce fundraising.  

 

Show your families the program that their Scout financially funded with their efforts all while learning communication skills, confidence building by teaching them sales techniques and skills to turn a no sale into a yes sale!

 

The salesmanship piece is something I would like to capitalize on in 2016!

Late Scout Orders

If you have had a Scout submit a late order, I will be compiling a list of products/quantities to place one additional small order.  Arrangements will vary depending on quantities. 

Weekly Drawing Winner

Congratulations to Eli Bultman with Troop 519 and Zach B with Pack 3371, they were the final two week's drawing winners!  

Fill It Up Incentive

If you have not submitted your Scouts "Filled Up" take order sheets, please do so by November 9th for the incentive prize:  Firetek rocket or multi tool.  The Packs that attended Cub Haunted weekend should have received their units incentives.  If you unit leader was not present then the units prizes were given to your appropriate District Executive(s).  I did deduct one rocket from each unit due to the unit receiving one initially at the popcorn kick off's. 

 

I would like to see the Scouts rewarded prior to year end hence the November 9th deadline.  

$1,500 Incentive

If you had a Scout(s) that sold $1,500 they are eligible for a $50 Scout Buck that can be redeemed in our Scout shop for a programming event or Trading Post purchase.  Scout Buck must be redeemed in full at one time.  

Submission sheet with Take Order sheets validating sale totals is required.  They may be faxed 765-459-5625 or emailed to Council.  Scout Buck will be mailed directly to Scout.  

Top 100 Sellers for Spin to Win Party

If your unit has any Scout(s) that sold $1,000 or more in popcorn please submit their take order sheets all together for the Spin to Win Party incentive.  I have no way to track the highest sellers other than what forms have been submitted for the Fill It Up and $1,500 incentives.  Don't lose out on an incentive piece for that Scout that achieved a higher sales total than the average $600. 

The Spin to Win party date and location is being determined, confirmation should be available next week.  It will include:  invitation to Scout plus two guest whether it be two parents or parent and sibling, pizza, t-shirt, and a spin on the wheel for an additional prize.  It will be a chance for our Top Sellers to gather and have fun and fellowship! 

Ordering Your Unit Prizes

To place your unit prize order use the orders tab, click on unit prize order, quick order tab, and complete questions.  District, Unit type, unit number, sales total (includes show and sell, take order and online sales during our council supported 6 week sale), number of selling Scouts.  Then just enter the quantity at each prize level and choice. 

Example for prize selection

Scout sold $325 - he can choose:

1.  prize at level 5 ($275)

2.  4 prizes at level 2 ($75 X 4 = $300)

3.  2 prizes at level 3 ($125 X 2 = $250) 1 prize at level 2 $75 making a grand total of $325

Multiple prizes levels can be chosen, their prizes levels combined total just can not exceed their total sales.  

Once you've completed prize order, it will require you to enter shipping information for your unit prizes.

Your prizes will be approved and released once your popcorn payment has been received.  It will take 7-10 shipping days to receive after approved.  

If your unit does not place a prize order by December 4th deadline prizes will be chosen for you.  

If your unit has not paid your prize order will be released but I will have it shipped to office where your unit can pick up once payment in full has been made.

Take Order Distribution

Take Order Distribution:

 

Claussen Equipment Co

1531 N McKinnley

Rensselaer IN 47978

Wednesday, November 11th from 3:00 to 5:00 PM

 

New Holland

1260 E 100 S

Rochester IN 46975

Wednesday, November 11th from 4:00 to 6:00 PM

 

Dilling Mechanical

2113 Burlington Avenue

Logansport IN 46947

Wednesday, November 11th from 4:00 to 6:00 PM

 

Mid America Beverage

3755 Commerce Drive

Kokomo IN 46902

Wednesday, November 11th from 3:00 to 5:00 PM

 

Carey Services

2724 S Carey Street

Marion IN 46953 

Thursday, November 12th from 5:30 to 7:30 PM

 

Warehouse of Lafayette

3535 Brady Lane

Lafayette IN 47904

Wednesday, November 11th from 2:00 to 4:00 PM

 

REMINDER:  Wednesday, November 11th is Veterans Day so many of you may have a parent or leader that would be available to assist with the popcorn pick up process.

 Commissions and Payments

You all should have received your unit roster so you can account for any Scouts that are still showing up on your charter but no longer active in your unit.  Simply draw a line through the name and off to the right list the reason if known (football, relocated or simply no longer interested). 

 

This along with your number of Scouts and number of selling Scouts that are inputted into the Trails End system, is how I will determine your $600 average  for the final commission structure piece.  The roster will be due by Monday, October 28th so that I can ensure your unit invoice is adjusted for the correct commission structure. 

 

Commissions will be finalized by next week.  The final sales numbers were necessary to complete the final commission piece of $600 average not to mention some of you have not completed and submitted your unit roster.  The invoice you receive at distribution should be accurate per what commission pieces we've received from your kernels.

Credit Card Sales Adjustments

If your unit checked our and used the credit card readers during the popcorn sale please ensure that those are returned at distribution or given to your District Executive to return to Council.  Any unit that has not submitted back to Council will be charged a $50 replacement fee.

 

Your credit card sales will be credited on your invoices that you receive at distribution.  It will be the last item on invoice under adjustments and will have a credit by month.  If you would like to view and export your unit sales for your records go to:    https://mobileportal.firstdata.com

 

You will use the same log in as you've used on the mobile app.  Go the reports, choose the center tab "transactions" and it will enable you to export a report to an excel document for your records.

Show and Sell Q/A

"Show and Sell" and "Show and Deliver" are still very NEW to some of you.  Let me try to answer questions you may have regarding the subject.  Why not take advantage of being able to "check out" products with no risk to the unit?  Your Scouts could: show, sell, deliver and collect money all in one visit to their customers!

 

Q:  Do we have to pay for product upfront?

 

A:  No, your unit is billed for both Show and Sell and Take Order on your final invoice that is received at distribution with payment deadline in December for both sales.

 

Q:  What if we don't sell all the product?

 

A:  You can return unopened undamaged cases of products back to council by the published deadline date!  Your unit will need to be very careful not to open multiple boxes; inventory control is Key!

 

Q:  What do we do with extra boxes of Show and Sell product from open cases that we could not return?

 

A:  Before you place your unit's Take Order sale order, deduct the inventory you still have on hand so you won't have extra product that you don't need.  Example:  you have two boxes Unbelievable, your unit sold 2 cases and 4 boxes in Take Order, deduct the two boxes you have from Show and Sell and only order 2 cases and 2 boxes.  

 

Q:  What is Show and Deliver versus Show and Sell?

 

A:  Show and Deliver is when your Scout takes product door to door, sells and delivers product all in one stop.

Show and Sell is when your unit sets up a sale booth at a store front and sells product to customers entering/exiting the establishment.  Both methods can be counted toward the individual Scout sales - it just takes some tracking.

 

Q:  What is required to set up a Show and Sell booth?

 

A:  Table to display product, product, signage or banner, 2-4 Scouts with 2 deep leadership and a prearranged date/time scheduled with an establishment allowing you to use their entrance for selling.  

 

Q:  Should uniforms be worn?

 

A:  Yes - most certainly. Your Popcorn sale is not just about fundraising and selling a product; it is also about exposing your unit and the program you provide for young men/women to your local community.  Sell "Scouting" as much as you are selling your popcorn product.  Use your down times, if you have any, to work on knot tying or some other achievement activity that will entice people to come visit your booth.  

 

Q:  Should donations be accepted?

 

A:  Yes, you can utilize a donation can for those who would rather give a donation then purchase a product.  Just collect all your donations, and once you collect $30 or $50, add a military donation to your Take Order sheet to ensure that the military gets the sale and product.

 


Popcorn Representatives

Sherry Brady - Popcorn Advisor 
765-452-8253 office
765-480-4630 cell

Rena Crews - Council Popcorn Kernel
219-869-3907l

North Star District

Jason Revord - North Star District Executive
765-418-7381

Jessica Grisez  - North Star District Kernel
574-721-1574

Wabash Valley District

Dylan Melling - Wabash Valley Team Lead
765-639-4398

Mitchell Ahnert - Wabash Valley District Executive
765-469-3197

Susan Riley - Wabash Valley District Kernel
765-414-3388

Laurie Suppinger - Wabash Valley District Co-Kernel

Peshewa District

Daniel Carbaugh - Peshewa Team Lead
765-480-3716

Chris Crow - Peshewa District Executive
757-952-4341

Cara Retz - Peshewa District Kernel
765-461-7988

We are all here to support your unit's sale,
so contact us as needed.

Popcorn Sale Info

Popcorn Dates (Council) 

 

Popcorn Dates (Unit) 

 

Unit Popcorn Dates for Families - Template 

 

Kernel Commitment form 

 

 Ideal Year of Scouting Planner & budget  

 

Show & Sale Packages 

 

Show & Sell Order Form

 

Door to Door Sales Order Form

 

Re-Order Post Cards 

 

Parent Product receipt - Show & Sell 

 

Parent Product receipt - Take Order 

 

Commission Structure 

 

Council Incentives 

 

Fill It Up Incentive 

 

Popcorn Planner & budget 

Trails End Documents

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Sagamore Council, Boy Scouts of America | 765-452-8253 |
PO Box 865
Kokomo, IN 46903-0865