Announcement: April 22, 2015
 

Parents of freshmen, sophomores, and juniors ... now is the preferred time for you to volunteer for Project Grad. Pay it forward! You'll feel great helping to build a strong Project Grad tradition for your future graduate.


Vegas, Baby!

May 20, 2015

 

If we build it, they will come.

If we staff it, they'll have fun.

Please look and see all we do,

 and pick a shift right for you!

Last year ....


3,325+ volunteer hours went into setting up and staffing last year's big event

 

282 set-up shifts were filled, collectively working 2,700+ hours to transform IRHS into last year's "Imagine This, Imagine That" event

 

191 event-night shifts were filled by 161 different volunteers hosting last year's event throughout graduation night
Volunteer Info

Volunteers that have a graduating senior need to have their graduates sign this "Senior Parent Permission Form." The signed form needs to be returned to the school office or handed in at volunteer orientation.

 

We ask volunteers to attend a 30-minute, general orientation --- either Wednesday, May 13 at 7pm in the IRHS library lecture room, or Saturday, May 16 at 9am in the IRHS gym foyer.  Volunteers in the Casino are asked to stay longer to receive casino-specific training (e.g. the details on official game rules and the awarding of pay outs.)


When you come for your shift please park in the student parking lot and check-in. During set-up check in is at the gym foyer. On event night, it is at the volunteer hospitality room located in the hall behind the gym, on the southwest corner of the gym building. 

 

Food and beverages will be provided to energize volunteers.

 

Click here for more volunteer information.

 

Questions? Contact Debbie Van Cleve, Event Chair at debbievc@aol.com on cell 909-4657, or Kersten Kremer, Volunteer Coordinator, k2kremer@gmail.com on cell 343-8317, or Dan Fapp, Entertainment Chair, dlfapp@yahoo.com on cell 703-887-4875.

 
Since 2004, IRHS Project Graduation has provided a safe and sober all-night celebration for new graduates.
 
Quick Links

 

IRHS Project Graduation
2475 W. Naranja Dr.
Oro Valley, AZ 85742
 
 
Have any questions, comments, or corrections to information in this newsletter? Contact Shanna Weagle

Set-Up and Event Night Volunteers Needed 

May 15th - 21st

 

Project Grad's to-do lists are drafted and ready for you! In less than four weeks we begin transforming IRHS into Vegas, Baby! New graduates walk into our big event directly after graduation on Wednesday, May 20th. 

 

Hundreds of people like you need to volunteer for shifts throughout the week of May 15-21 to make this safe and sober celebration happen. You can help by filling a shift and encouraging your friends and family to help too! Highlighted below are some of the specific roles and shifts still open, as well as the online sign up link.
 

Setting-Up the Venue
Fri May 15-Wed May 20

Note: We have something going everyday that volunteers who do not want to do heavy lifting or climb a ladder can help us with. A wide variety of decorating tasks are on the to-do lists that will be posted to help everyone stay busy.
  • Back Drop Hanging
    (Friday: 8am-12, 12-4pm, & 4-8pm shifts) Help hang 6 large back drops in both gyms before we bring down decor and supplies from the loft Friday night.
  • Ready Set Up
    (Friday 4-8pm shift) Bring down from the Project Grad loft all props, tools, & materials needed to start the transformation of the west campus.
  • Set Up
    (Saturday - Tuesday: 8am-12, 12-4pm, & 4-8pm shifts) Build, glue, hang, and plug-in props/sets/decorations to transform the west camp into the magical world of Project Grad.
  • Final Decor Placement
    (Wednesday: 8am - noon and noon - 4pm shifts) Set out final decor. Help sweep and tidy up.

Event Night
Wednesday May 20-21

Note: Our greatest need is for help during the 12:30 to 3:30am shifts.  If we don't get needed volunteers we'll have to close entertainment and food venues, reducing the quality of event we give our new graduates.


Food Service

 

Sign-up for food shifts here.

 

 

  • Cupid's Wedding Reception (12:15-3:30am shifts) Set out and refresh dessert bits, the chocolate fountain, and other treats.
  • Hard Rock Cafe (12:15-3:30am shifts) Serve Planet Smoothie smoothies, frozen mochas, and waffles.
  • Casanova's Trattoria/Ristorante  (8pm-12:30 and 12:15-3:30am shifts) Set out and refresh food donated by Panda Express, Rubio's, Michelangelo's, and Olive Garden.
  • The Coffee Bean (8pm-12:30 shifts) Set out and refresh coffee, Italian Sodas, and flavored lemonade.
  • Atomic Spuds & Movie Snacks (8pm-12:30 and 12:15-3:30am shifts)  Support the vendor providing a baked potato bar, popcorn, cotton candy, snow cones, and cold beverages at the movie theater.
  • The Mob Diner (12:15-3:30am shifts)  Serve BBQ sliders, chips, soda, candy, and water.
  • Passers Snacks (8pm-12:30 and 12:15-3:30am shifts) Carry food trays throughout the event to serve our guests.  
Entertainment & Venue Support 

Sign up for venue and entertainment shifts here.

  • Runners / Clean up (8pm-12:30 and 12:15-3:30am shifts) Transport items throughout venue, empty and pick up trash.
  • Event Chaperons (8pm-12:30 and 12:15-5am shifts) Help check-in graduates, be a visible, positive presence in various spots around the venue.
  • Backpack & Coat Check-in (8pm -12:30 and 3:15am--5am shifts) Provide safe storage for graduates' belongings and a place to charge their phones.
  • House of Henna and The Lucky 7 Spa Receptionists (12:15-3:30am shifts) Set appointments for graduates and support the vendors.
  • Carnival Games (12:15-3:30am shifts) Support graduates playing games and hand out prizes.
  • Movie Theatre (9pm -12:30 and 12:15-3:30 shifts) Operate DVD player for graduates to watch movies and TV shows.
  • Aliens for Area 51 Laser Tag (8pm -12:30 and 12:15-3:30 shifts) Dress as Aliens and roam inside the Laser Tag as visitors from another planet.
  • Pit Boss @ Our Lucky '15 Casino (9pm -12:30 and 12:15-3:30 shifts) Support all the dealers and players at the black jack and poker tables.
  • Black Jack and Poker Dealers @ Our Lucky '15 Casino (12:15-3:30 shifts) Be a positive, energetic, fair, and honest black jack dealer.
  • Big Gym, Small Gym, and Outside Hosts (8pm -12:30 and 12:15-3:30 shifts) Provide support to venders and volunteers at all entertainment spots.
  • Toro Driver (8pm-12:30 and 12:15-3:30 shifts) Help transport items. 
 
Can't volunteer your time? Consider donating to our scholarship ticket fund, donating prize money, or general funds.  Here is the direct donation form.