Effective January 1, 2014, Minnesota joined a number of states that have enacted legislation limiting an employer's ability to ask job applicants about criminal records. Under this law, employers are prohibited from asking about an applicant's criminal history on an employment application. Instead, an employer must wait until an applicant has been selected for an interview before inquiring about criminal history.

Current states that adopted Ban the Box policies:
Minnesota, Hawaii, California, Illinois, Maryland, Rhode Island, Colorado, Massachusetts, New Mexico and Connecticut, including 53 cities and counties.

Who is exempt from Ban the Box?
The group that this will not impact is employers who are required to consider criminal history in hiring for specific types of employment - occupations, including employees working with children, social workers, private detectives, health care workers, banks and other financial institutions.

Fines

Private employers who violate this statute may be subject to fines between $500 and $2,000 per violation, depending on the size of the employer. 

As a client you have the ability to quickly request a new login for additional users.

Reasons to add users and not share the same login account:

1. No more sharing and remembering to forward new passwords; results in less lock outs.

2. Greater security if a staff member leaves - notify Eide Bailly and we will delete the user.

3. Easy to assign duties to other staff. (i.e., staff person that is not approved to view results could have access to only enter the requests.)

Simple steps to request a new user in BIRS:

1. Once logged in, select the "ADMIN" tab at the top.

2. Select "Account Maintenance," "Create New Web Login Account."

3. Complete the fields with the red star (User ID/Name of User/Password/Access Rights for User) also add the individual's e-mail address so that it may be added for future
e-mail alerts.

4. Click on "Submit this New Login Account." (NOTE: If it doesn't go through and you are using Internet Explorer, you may need to turn off Compatibility View. Navigate to the Tools menu and uncheck Compatibility View.)

5. Provide the individual with user ID and password. Once approved, the new user will log in and add in the challenge question and answer. They will also be prompted to change the password.