QuickBooks offers more than one way to document customer remittances, and it's important that you use the right one for the right situation.

Defining the destination

 

Figure 1: Uncheck the box on the farthest right if you think you may want to direct payments to other accounts sometimes.

Before you begin receiving payments, you need to make sure they'll end up in the correct account. The default is an account called Undeposited Funds. To make sure that this setting is correct, open the Edit menu and select Preferences, and click the Company Preferences tab. Use Undeposited Funds as a default deposit to account should have a check mark in the box next to it. 

Old habits are hard to break. Once you start doing something one way, it can be hard to change course. There has to be a reward, a reason for altering an existing approach to a task.

In the case of QuickBooks best practices for payments, the rewards are clear.

• Your cash flow will improve.
• You'll save time, which saves money. 
• You'll minimize late fees and poor credit.