In This Issue
Customize QuickBooks
Goodbye to QBF 2011
Small Business Solutions LLC 
PO Box 10053
Huntsville, AL 35801


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 January 2014


When all the festivities are over, you're left with a new year. It can be a time to set in place new things to learn and do, or it can be a time of consolidation of things you're already pursuing. Whatever your approach to the new year, it's nice to start the year feeling refreshed and focused, ready to get back into things you're working on or to get started on new things. Here are a few ideas to give you a boost: 

  • Look over your resolutions list (keep the list short; divide into short & long term goals)
  • Focus on organization (business, home, and personal; declutter your life)
  • Relax more (work hard/play hard; spend more time with your family)
  • Clean your work space (toss out or donate items that you no longer use)
  • Reflect over the past year (Did you accomplish your 2013 goals/achievements?)

Customizing QuickBooks elements will improve your workflow, your form output and your business insight which will help you organize, clean your work space, and even give you time to relax when you reduce the time spent on your business "paperwork". Read more below.


  • Training Class Schedule-Call for more details
    • Jan 23, 2014 - Accounting 101, $147
    • Mar 20, 2014 - Basic QuickBooks, $147
  • Discounts, specials, and promotions:  Check out our page peel on the right corner of our website for details.  
Tune in Wednesday, 1-29-2014, 8-9am, for QB Bob on the Radio's monthly hour show. 

 Happy New Year from the QB Bob Team!
2014:  Customize QuickBooks to Fit Your Workflow


You can't buy "extras" with your copy of QuickBooks. You can select from the different versions (Pro, Premier, etc.) and extend the software's functionality by installing integrated add-ons from the Intuit App Center. But if you install QuickBooks on two machines from the same DVD or download, they'll look and work the same.


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Figure 1: Need more functionality in areas like CRM or receivables? Talk to us about adding an integrated app.


That is, until you start customizing the product, which you should do. The customization options in QuickBooks let you:

  • Change the appearance of your desktop 
  • Modify forms to include only needed content and to make them look professional and uniform, and
  • Drill down deeply on your company data to isolate only the information that you want.

The benefits of customization are obvious. You'll accelerate your workflow, polish your image and get insight that helps you make critical business decisions.


Your Desktop View


QuickBooks has always made your most commonly-used tools available on the home page. Intuit revamped this screen very skillfully starting with the 2013 versions, so it's much cleaner and less cramped. But if you don't use all of the functions represented by icons, you don't have to even see them.


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Figure 2: You can remove icons from the home page, but not if related features are enabled.


You can remove icons like Estimates and Time Tracking if you're not planning to use those functions, but some icons must remain if specific features are active. For example, if sales orders and estimates are enabled, invoices are automatically turned on. Likewise, if you're enabled Inventory, Enter Bills and Pay Bills are locked in, too.


There's an option to either limit the QuickBooks display to one window or let multiple windows open simultaneously. When you open QuickBooks, you can choose to have a specific set of windows open, the window or windows that were open when you shut down, or no windows.


Your Forms


QuickBooks comes with pre-defined forms for transactions like purchase orders, invoices and sales receipts. If you don't like the look of one of these default templates, you can download one from the dozens of alternatives that QuickBooks supplies. You can alter these to better meet your needs - even creating multiple versions of the same type of form to use in different situations. 


Columns and fields can be added, deleted, renamed and repositioned so that your forms contain only the information that your business requires. You can add your logo and change fonts and colors. Once you've settled on a design, you can apply it to multiple forms to present a unified image to your customers and vendors.


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Figure 3: You can specify which fields will appear - both onscreen and in print -- in your templates' headers, footers and columns.


QuickBooks provides the tools to do all of this, but let us help you if you plan to do much modification. It can be challenging, especially if you have to use the Layout Designer.


Your Reports


You already know that you can do simple modification of your reports, like changing the date range. You may even have clicked on Customize Report and altered the column structure of a report and its sort order.


But do you regularly click on the Filters tab in the Modify Report dialog box? If you're often frustrated because your reports cover too much ground or an inadequate, unfocused level of detail, you should be exploring the options offered here regularly. Filters restrict the data in a given report to a smaller, more targeted group of records or transactions, based on your needs.


For example, you might want to find out which customers in your New Construction class have outstanding balances (based on invoices) of more than $500 that are more than 60 days old. You'd set up Filters to create this screen:


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Figure 4: You'll learn far more about your company's financial status if you use Filters in reports. We can help you set up the most effective ones for your business.


Why not resolve to make your copy of QuickBooks your own in 2014? Some customization processes will require some upfront time, but once you get going, you'll wish you'd done this sooner.

Goodbye to QuickBooks Financial 2011 Support
Need to Upgrade to POS v.11/2013 or Modify Payment Accounts
     On May 31, 2014, Intuit will discontinue support for QuickBooks Financial Pro, Premier, Simple Start 2011, QuickBooks for Mac 2011, and QBES 2011. You can continue to use these solutions, of course, but live technical support and add-on services like payroll, credit card processing, online banking and bill-pay will not be accessible.
     On May 31, 2014, Intuit will also discontinue technical support and store exchange if you are using Multi-Store Version QB POS v.10.  By November 1, 2014, Intuit will need to recertify all payments accounts to be PCI compliant.  Beginning 1 November, all NEW QuickBooks Point of Sale Payments clients must be on POS v.11/2013.  Existing Payments clients on POS v.8, v.9 or v.10 will need to add/modify their Payment account(s).  Small Business Solutions will continue to support all POS versions, but if there is an issue beyond our knowledge, then we will not receive support from Intuit to resolve the problem.
Talk to us about upgrading if you're using any of these products or services.
Small Business Solutions LLC
PO Box 10053  Huntsville, AL 35801
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