Galilee Beach Club

Board of Directors

Job Description - Acts as second in command of the GBC and serves as interim President in the event the President cannot perform duties either temporarily or permanently. The Vice President will also serve in the following capacity:

• Personnel Director - The Vice President will serve as Personnel Director to any managers or vendors (e.g. GBC Manager, Concessionaire) hired by the GBC.The Vice President will work with the Functions and Marketing Chair and Entertainment Chair to ensure that managers and vendors effectively coordinate events from these committees and gather feedback about staff, member, guest, and customer experiences as well as member/customer perceptions of quality and value.

Job Description - Records the minutes of the Board of Directors' and Shareholders' meetings. The Secretary maintains all minutes and documents, ensures adherence to the By-laws, and is responsible for the parliamentary integrity of all meetings and decisions. Coordinates with Membership and Communications Committee regarding meeting notices and other membership communications. The Secretary also chairs or directs the following activities:

• By-Laws Committee - Works with GBC counsel to write and recommend by-law changes based upon clerical errors, operating needs, or by the request of the board or a committee.
• GBC Historian - Responsible for recording and maintaining the GBC's history.

Job Description - Responsible for all financial matters related to the Club, including budget oversight, internal controls, distribution and receipt of funds, bookkeeping, banking relationships, risk management.  The Treasurer shall keep the GBC's books and records and prepare a comprehensive financial report for both board and shareholder meetings.  Coordinates with Secretary and Membership and Communications Committee related to shareholders/members who are not in good standing.  The Treasurer works closely with the GBC Manager regarding GBC related expenditures.  In addition, the bookkeeper reports directly to the Treasurer. The Treasurer also chairs or directs the following activities:

• Finance Committee - Reviews the operating results of the GBC, reviews expenditures, and develops the yearly budget to be presented to the board.
• Shareholder Committee - Reviews, approves, and plans for payments related to share repurchases.  Also makes recommendations to the board regarding new share sales and shareholder sales directly to a new or non-shareholder member.  Provides Membership and Communications Committee changes to Shareholders.
• Technology Sub-Committee - Reviews technology needs and makes recommendations about hardware or software usage for the efficient processing of information related to financial and operational activity.

This section will provide highlights of the discussions with, issues faced, and decisions made by your board at the monthly board meetings.  Our intent is to become more transparent in our activities and keep everyone more in the loop with the hope that this will prevent the crazy rumor mill from working overtime!

Membership and Communications Committee Job Description - Responsible for the membership application process, as well as handling inquiries from prospective members and answering membership related questions from current members. Coordinates communication efforts to membership to ensure consistent and appropriate messages, including marketing of events, meeting announcements, information from the board, etc. In addition, periodically gathers data on member trends, demographics, and feedback to provide to the board and other committees.

Functions and Marketing Committee Job Description - Responsible for marketing the GBC as a membership organization and as a function venue.  Works with outside parties interested in utilizing the GBC for an event and handles bookings of such events.  Coordinates with appropriate GBC managers, vendors, and Vice President as needed to schedule these events.

As a side note, did you all know that you are our best source of marketing for our club?  Please remember that the Galilee Beach Club is available to be rented for weddings, parties, corporate events, etc.

Entertainment Committee Job Description - Responsible for the planning and scheduling of member entertainment and recreational activities (nighttime, family, and children's), as well as creating the member marketing plan for those activities.

Buildings & Grounds Committee Job Description - Make recommendations and monitors projects related to maintenance, repairs, restoration of the facilities and grounds of the GBC, including developing and monitoring a capital improvement plan.   This committee is also working on Project Sandy.  

Rules Committee Job Description - Responsible for the adherence to all approved GBC policies.  The Rules Committee reviews infractions and violations to recommend courses of action to the Board of Directors.  It also reviews policies annually and makes recommendations for modifications, additions, or deletions of policies, as appropriate.

As shown in this newsletter, we have set-up various committees which will not only help to manage and promote our club but will provide activities, events, and dining options that make an enjoyable summer for all of us.  This also allows many opportunities for anyone to get involved. 

Does one of these committees interest you?  Do you have a talent or skill that you would like to share?  Do you want to give back to your club?  Hopefully, some of you are answering "yes" to those questions!  If so, send an email to president@galileebeachclub.com to express your interest, and we'll forward that information to the correct liaison/committee chair.  

 
Jacquelyn H. Tracy

President
Galilee Beach Club