Holiday Fair News For Parents and Volunteers
2 Weeks and Counting!

Greetings from The Holiday Fair Committee!


Happy hearts will gather

Offering our ode to winter

Light a fire, Ignore the chill

Days will grow shorter still

All spirits elevate

Young and Old, Let's celebrate!


Families, friends, and faces new

Aware of something deeply true

Immerse us each in gratitude

Rejoice in Winter's coming! 


Thanks to so many for all the work that's been done - organizing, handcrafting, repairing, designing, cooking and constructing.
This is truly a family run event.


Let the fair begin!

Your 2013 Holiday Fair Team


Thank you to all the folks that have given time, resources and boundless creativity to brining the fair to our families and our community!


Who's the team? Click for all class responsibilities and Fair Reps:

Master Chair and Class Responsibilities 2013

Fair Chairs
Co-Chairs: Tracy McQuade, 508-341-4596 or Tara Hoffman 413-423-4509               
Vendor Chair - Eva Camacho-Sanchez
Entertainment Chair -Joyce Eichacker
Early Childhood Chair- India Adams
High School Chair- Kristin Hall
Crafts and Activities Chair - Alexis Major Jameson
Food and Beverage Char - Tara Hoffman 
Parking Czar - Leslie Ritchie-Dunham
Set-up Chair - Tracy McQuade, Tim McNearny
Clean-Up + Childcare (during set up) - Liza Pulsifer
What's New This Year?

Friday Night Shopping!

Have you always wanted to shop the fair vendors but are usually working shifts or with little ones? Friday night is your time. Join us for an evening of wine, cheese and uninterrupted shopping!


When: Friday, November 22  5pm to 8:00pm

Who: Parents and Friends. This not a public event but feel free to invite your extended family or special friends that may want to come.



Online Shift Sign Up and a Website

Find the volunteer shift that suits you! If there's a job you love, your class is "full", or you have conflicts on Saturday, please choose a Set Up shift or another activity. We ask each family to work 1-2 shifts for each of your children. We need lots of help on set up day!  Grandparents, Alumni, others are welcome to join the fun and take a shift!


Online Holiday Fair Shift Sign Up Form


If you have signed up in your classroom already, your name has been entered. Please double check and if we've missed your commitment, let your Class Holiday Fair Rep know!  For questions, please speak with your Holiday Fair Rep.


Set Up Day...

The day before the fair brings a flurry of activity. It's a half day for all students. High School students roll up their sleeves and join in the set up crew!  Here's a few things you should know...
Child Care is available for the Holiday Fair Set-Up Crew's Children
Seventh Grade students will provide childcare for those working on fair set-up on Friday, 11/22 from 1pm to 5pm in the Nursery Yard.  Care is for enrolled children of set up crew through the 5th Grade. Older children should stay on campus only if helping with the fair set-up. Plan to dress warmly as care is outside. We'll plan for some supervised field activities for older children!
Please register in advance, in the elementary office.
A Call for Set Up Help!
The class responsible for set up help this year is small.  If  your class jobs are "full", or you have Saturday conflicts, please choose a Thursday or Friday Set Up or Decoration shift.

 See the Online Holiday Fair Shift Sign Up Form


Just a Few Weeks to Go, "What Can I Do?"


Please will you:
Put it in your CAR Window and in all businesses in your neighborhood. There are extras in the office. Families are our best advertising.


Put up a LAWN SIGNS If you live on a high traffic street let Leslie Evans know.


HELP MAKE SIGNS! This Saturday November 9th, under the canopy @ 9am to help cut, trim, sand and prime new signs. Bring a jigsaw if you can. If you can help, Let Tim McNerney 413-341-1379 know!


COMMIT TO YOUR SHIFTS!  In addition to being fun, this is our biggest public event and most significant fundraiser. We ask each family to take 2 shifts or volunteer in other ways that suits your family. Check in with your fair rep for what's needed. SIGN UP ONLINE 


Make A GINGERBREAD house! Let Karen Bates know the name of your creation.  Houses can be dropped off on Friday 11/22.

BAKE something for the bakery/café.  Whole pies, mini loaves, cookies, brownies, ANYTHING is welcome; please no nuts or nut oils. Contact Tara with questions. Baked goods will be accepted starting Friday, 11/22


Plan to Cut Greenery for decorations: We need greens and branches including 8'-10' tall pine saplings, 6'-8' Birch branches, loads of evergreen boughs, ivy, berries, seed pods. No bittersweet please! Decorations are starting on Thursday this year, so bring them early!
Questions: Tracy

Bucket List


Look in your closets, garages and attics- we need:


Strings of lights- lots and lots of lights... test them please!
Extension cords - heavy gauge
Large grill with cover 
Propane tanks
Donated baskets for raffle items
Baskets to borrow for displaying and holding baked goods, and breads
Serving platters & cakes stands, borrowed,  for displaying baked goods in the Bakery
Chaffers / food warmer
skeins of mid-weight (worsted weight) synthetic yarns (for jump ropes)

Lengths of woolen yarns for finger knitting


Bring small donations to the Elementary front hall, there will be a box.
To arrange for larger pieces or if you have questions, please contact Tracy  508-341-4596                       


Paper Stars ~ Missed This Week's Workshop?

Come Thursday November 14th 


red folded paper starThursday, November 14 we will offer a Holiday Fair Craft Workshop to make the folded paper stars that so beautifully adorn the windows of our school during the Holiday Fair. The workshop will be from 8:30 -10:30 am in the Handwork Room, located upstairs in Hartsbrook Hall. 7th grade parent Cindy Bright will be leading the workshop assisted by Faculty Chair Louise Spear.


We will provide all supplies. This is a simple craft that anyone can learn and we welcome you all to come! 


Louise Spear

Faculty Chair


Calling All Musicians + Entertainers
We looking to fill the Fair with music and Entertainers!
There will be performances throughout the day; around the fire, in the Bakery Café, in the main tent, in Early Childhood.  Ukulele, folk singers, fiddlers, lyre, orchestral pieces, chorus, what can you add?
A special invite goes to students, alumni, family member and friends who want to share their talents.  Contact: Swansea
We have shifts left for King Winter, the pocket person, Town Criers, Brass Players.
Gingerbread House Builders

gingerbread houseTime to draft up your plans, order your chocolate windows and slice almond roof shingles. All families, students and parents, are invited to build a gingerbread house to be auctioned off at the Holiday Fair!


Houses can be any height but footprints should not exceed 2'x2' including the base the structure is on. Please use a sturdy base. All components must be edible but are not limited to sweets.

Contact Karen  with the name of your house and the name & age(s) of the builder(s) 

A Peek at What's to Come



Fantastic Food

  • Hot food under the tent featuring homemade chili, harvest soup and cornbread as well as hot dogs and grilled cheeses hot off the griddle.
  • A family-run bakery and café in Hartsbrook Hall with many homemade tasty treats.


Incredible Entertainment

  • Marionette Show, "The Snow Maiden", performed by the Cobb Meadow Marionette Troupe.
  • Joyful and participatory Story Telling and Music by by John Porcino
  • Performances throughout the day by students, alumni, families and friends.


Unique Vendors

  • Hartsbrook Hall will be filled with unique vendors and local craftspeople. Be prepared for holiday shopping!

Hartsbrook Showcase

  • Crafting Classes in the Hartsbrook Tradition-Paper Star Folding, Wet Felting and Finger Knitting.
  • Demonstrations- Beeswax Modeling, Butter Making, Movement 

Fun Activities for All Ages

  • A Children's Bazaar
  • Pony rides and Hay Wagon rides by our friends at Muddy Brook Farm
  • Candle dipping and candle holder making
  • Paper Airplane Making!
  • Jump rope making
  • Gingerbread Cookie Decorating
  • Face painting
  • Games Room
  • Bead Jewelry Making
  • Gingerbread House Auction
  • Pocket Lady
  • King Winter


Here Comes the Holiday Fair!