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Vol 10, Issue #10, Oct.. 2015
Publisher - Author
Silos Destroy Internal Communication and Customer Service!
ProMatch Workshops
University Courses Taught
Books Published
Publisher, Editor, Author-
 ArLyne Diamond, Ph.D.
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ArLyne Diamond

 

 

 


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Hi:

 
The last few months have been very interesting for me personally and professionally.  I've been blessed with obtaining contracts with two new clients whose CEOs are incredibly different, but very interesting and admirable.  I'm so thoroughly enjoying getting to know these two dynamite leaders.

They may motivate me to write a second edition of my leadership book - who knows.

Which reminds me:  I just completed my third course for Proformative.  It is Ethics and Attitude in the Workplace.  I've agreed to do a series of courses for training Human Resource people - and will develop them in the next few months.

 Proformative has many courses that might be o interest to you - and your company.  Check them out @  Proformative.com.



Silos Destroy Internal Communication and Customer Service

I'm currently working with two clients who share the same set of problems, although on the surface they are very different. One is a large agency and most of the people are in buildings on the same campus, with a few outliers. The other is a small organization whose members live and work all over the country and they have almost no face-to-face interaction with each other. In this second case - there is no there there.

The problems: There are silos. Each department seems to work independently of the other with no - or little - comprehension about the way their work impacts that of others internally. Members of these groups work hard - but consider their work done without regard for their need to interface with other departments. The overlap is missing.

Unfortunately, because of being locked into this narrow view of their work, people fail to recognize the importance of internal customer service. Too, working in silos is akin to working with blinders on and departmental managers don't share a common vision and mission.

Remember the story of the Harvard Crew Team vs. the Japanese Crew Team? (for those that don't know - crew is rowing.)

The story is that these teams were competing on the Charles River. (I've been there!) The Harvard team were big burly guys at least 6 feet tall and in comparison the Japanese team consisted of members much sh orter, seemingly weaker an d slighter of build. The bets were all on the Harvard Team winning. Much to the surprise of the observers, the Japanese team won.

Why: The Japanese team had one leader and 11 rowers. The Harvard team had 11 leaders and one rower.

In other words, everyone was doing his own thing on the Harvard team and the Japanese team members were all pulling together in unison.

The other lesson of course is that the Japanese team had a clear leader who was able to set and maintain the necessary rhythm. His leadership was not from a distance - but was directly involved with the task at hand and face-to-face.

My push for both organizations: Face-to-face meetings that enable people to learn about each other's job an needs as well as to get a personal sense of each other. I am also emphasizing the importance of making sure the vision/mission developed by the CEOs trickles down properly in the rest of the organization. Because, of course, there are more than 12 members in the boat.

Cultural Awareness


With so many different people teaching their own versions of diversity and cultural sensitivity, we sometimes lose the concept of respect for others because of all the rules we are taught to memorize.

So, I want to share some stories with you of situations I've been in or observed that are completely unrelated to the workplace - but - you will easily see how they do relate to what we are really trying to teach in the workplace - courtesy and sensitivity to the values of others.

The Sail makers Island

The first story comes from a trip I took several years ago to the Abaco Islands in the Caribbean.  I was with a group of psychologists - so you'd think what I am about to tell you couldn't possibly have happened - but it did.

We were on a small privately owned "tall ship."   Our ship had been made by local craftsmen.  One day we were to visit the island of the sail makers.  This was an island somewhat isolated and we were told that the residents never left the island and thus were really living in a past-century way of life.  Our captain asked us to dress conservatively.  Men were asked to wear long pants and we women either skirts (not mini-skirts) or long pants.  All of us were asked to wear long sleeved conservative tops. 

That was easy enough for most of us - but one woman protested loudly (yes, she was a therapist - unfortunately) that no one was going to tell her how to dress.  Our Captain, not taking any guff from any one,  politely informed her that she could stay aboard ship if she were not dressed conservatively.

Lawyers in Court

Years ago, I, along with some judges,  trained young lawyers in how to present themselves in court.  Among the lessons taught was appropriate court-room clothing.  Conservative suits for both men and women.  In those days, men needed to be clean shaved.

Of course, there was always the one young man who wanted to make his political statement by dressing differently.  It was my job to convince this outlier that he was not representing himself, or his political activism in court, but that he was representing a client - and thus needed to be dressed in the appropriate courtroom "uniform."

Richard in Africa

While on Safari we were blessed with a guide/driver named Richard for several days of our trip.  He was extraordinary.  Knowledgeable, kind, interesting and highly educated.  So, it was not surprising that my niece and I became very friendly with him.  That's how we made the horrible faux-pas we made.

On our last evening with Richard, Gabrielle, my niece invited Richard to join us for dinner in the dining room.  She did this in front of me and in front of Richard.  She did this without checking with me first, knowing I too enjoyed his company and was not prejudiced or snobby about status.  Unfortunately, I was more aware than she of the inappropriateness of this because of the spot it would put on his peers who now had to wait on him in the dining room.  Status is very important in this area of the world.

The maitre d' was horrified when we asked for another place to be set at our table, with a very uncomfortable Richard lagging behind us as we walked in.  He had tried to decline but Gabrielle was insistent he join us, and I didn't want to "be the bad guy" and say no.  Needless to say, the wait staff was uncomfortable and tried to hide their resentment and Richard, so sure of himself on Safari was equally uncomfortable being a guest in the guests-only dining room.

I hasten to add that I love our values more than their status ones.  I love that Gabrielle sees the world in much the way I do and didn't even think about status-issues, or race issues for that matter.  Richard was African.

BUT, "when in Rome do as the Romans" - in other words we need to be respectful of the values of those we are visiting - whether we agree or not.

Dubai

We were in Dubai during Ramadan and thus we needed to be even more aware than we might have been of dressing conservatively.  It was the courtesy we extended to those hosting us.

Opera and Symphony

OK - you are now asking yourself, what does this have to do with my topic.  Well, in my opinion it is the same thing.  Dressing in jeans or camping clothes to go to a formal (or semi-formal) event shows you don't care.  I think it also shows you don't have much respect for yourself.  How have we - especially here in Silicon Valley - become so casual and so sloppy?

Conclusion

It is an act of simple courtesy to accept the customs of the locale you are visiting - unless of course you are being asked to do something immoral or violent.

So, how do we apply this concept to the workplace?

I can't resist sharing the picture that just popped into my head of the HR woman who was very critical of any hint of sexual harassment or teasing.  Every time I saw her while consulting to her organization she was wearing a sheer low cut peasant blouse and when she bent even slightly a huge portion of her breasts - almost to the nipple - was exposed.  She was seen by others as a hypocrite. 

When doing sexual harassment training I note that the range between mild-teasing and a belief that the behavior in question was definitely inappropriate sexual harassment varies from culture to culture and from age-group to age-group.  Some people believe that it is wrong to even touch a member of the opposite sex that is not a member of your immediate family.  By touch I mean a handshake.

Side by side we work together all of us coming from entirely different backgrounds with different customs and values.  Let's be courteous to the full range - not just that which meets our own prejudices.

Some years ago I wrote the following piece of prose after learning to understand that a person who was a hero to us was the enemy of our Mexican neighbors.  A local fire department was having a brouhaha over a hat called "Sam Bowie."  I've shared this with you before, but given this article I chose to share it again.
 

Sticks "N Stones Will Break My Bones
But Words Will Break My Heart
By:  ArLyne Diamond, Ph.D.
October, 1992

 Remember the old children's retort "Sticks 'n stones will break my bones, but words will never harm me?"  Children would chant it in an attempt to deal with the pain of insults, slurs, teasing and other verbal taunts.

Did it work?  A little bit.

Acts of bravado do indeed make us feel a little bit better about ourselves but, and this is a very important but, they never do erase the pain and humiliation we experience when others call us names or say bad things about "our kind."

In this age of expediency, pragmatism, and political-correctness, we seem to have lost some important social truths!  It is hurtful to say things about a person - or parts of their anatomy - or a group of people - that leaves them embarrassed, humiliated, or diminished in any way.  Although beauty may be in the eye of the beholder, insults are in the ear of the receiver.

So, if the other person, or group of people, believes a word, phrase or symbol to be ugly, demeaning, threatening or insulting, it is.  It is because it is to them.
The bottom line is if you don't intend to hurt others, please pay attention to and respect the requests of the group or individuals who ask us not to use certain descriptors or symbols.

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ProMatch Workshops I've Offered.

 

  • Jump Start Your Job Search:       
  • Marketing (Branding) Yourself:   
  • Strategies and Tactics for your Job Hunt
  • Self-Assessment Seminar 
  • Who are You?  Part I & Part II  
  • Negotiation Skills for Women:     
  • Getting Your Mojo Back 
  • Enhancing Your Professional Image:  Your Unique Brand
  • Enhancing Your Professional Image:  Your Unique Brand - again
  • Business Planning Seminar
  • Negotiation Strategies and Tactics
  • Individual coaching interviewing, negotiating, resumes, cover letters, etc.

 

University Courses Taught


DeVry University, Keller Graduate School of Management
 
Career DecisionsConsumer Behavior

Leadership & Organizational Behavior

Quality and Performance Excellence  

International Business

Business Planning (Capstone MBA class) 

Psychology 110

Employment Law  (Compliance Issues )

The Legal, Political and Ethical Dimensions of Business

Change Management

Human Resource Planning (Capstone MBA class)

Negotiation Skills


 

Lincoln Law School:  The Psychology of Practicing Law
  

Stanford University, Continuing Education: Conflict in the Workplace

 Books - Published  

Leading and Managing in a Global Economy -                   Super Star Press 

Conflict in the Workplace:  Causes and Cures                  Robertson Publishing Co.

 

The following books can be ordered directly: www.ProductivePublications.com  


Training Your Board of Directors:  A Manual for the CEOs, Board Members, Administrators and Executives of Corporations, Associations, Non-Profit and Religious Organizations.  

 

The "Please" and "Thank You" of  Fundraising for Non-Profits:  Fifteen Essential Ingredients for Success.


 

Proformative Courses you can Upload and Purchase

 

Change:  The People Side

Effective Workplace Negotiation.

Ethics and Attitude in the Workplace.

 

Let me be your AUFIN - Adviser to Kings
ArLyne's instinctive ability to very quickly understand the crux of issues that management has either overlooked or not acknowledged, has set her apart from the majority of consultants which I have worked with over the last twenty years. Additionally her direct approach to both management and staff has been a refreshing change, which in my opinion has augmented her ability to resolve underlying issues or problems.  George Cameron, Chief, Samtrans

ArLyne Diamond, Ph.D                                               .ArLyne@DiamondAssociates.net   
Diamond Associates   3567 Benton St., #315, Santa Clara, CA 95051    408-554-0110