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Contact Us!
For general questions, informations, suggestions, or comments
To request a wire or ACH transfer or inform USMF of incoming funds
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Quick Links
If you are experiencing difficulty opening these forms, please try using a different browser. |
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Looking Ahead
We have completed scanning all of the account agreements. We are now working on finalizing the scanning of any missing MOU's and we may contact you over the next few weeks to help us find some of these missing documents.
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Help Us Help You!
Disbursement Request Forms (DRF)
1. Staples continue to be an item of concern. We have included a gentle reminder on the new DRF form to not include any staples when submitting your paperwork.
2. Please remember to use white paper when preparing DRFs and attachments. When colored paper is scanned into Financial Edge, it appears dark and is difficult to read.
3. Please be mindful that Foundation expenses codes are different than your campus subcodes. We have a cheat sheet to help you become familiar with Foundation expense codes, as items may be returned for incorrect codes.
4. When submitting your DRF to the Foundation, please address them as:
USM Foundation, Disbursements
3300 Metzerott Road
Adelphi, MD 20783
If you need a name for a Fed Ex envelope, please direct it to Dawn James. Directing documents to other USMF staff may delay processing of your DRF.
5. It is not necessary to send an envelope with your DRF. If there is a problem with the check and it is returned, it is returned to the Foundation rather than your unit.
6. If the payee for your DRF is your campus, please include a self-addressed envelope for the check to be returned. UMCP - no envelopes are needed for DRFs reimbursing the campus as all requests are combined and sent to the Cashier's Office.
Dashboard
1. Please remember to refresh the page when you log-in to ensure you are viewing the most up-to-date data.
2. A number of users are clicking on the "X" on the Remote Desktop Connection bar, which invalidates the sign-out process. Consequently, users will see a blue screen when logging back in. Please do not close the Remote Desktop Connection when logging out of Dashboard.
3. If you need help with Dashboard send us an e-mail!
4. We continue to monitor the processing times for opening Financial Edge and refreshing the dashboard. Please continue to let us know if you see a significant reduction in processing times.
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Who We Are Director of Business Operations 301-445-1922
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Accounting Associate - Accounts Payable 301-445-2727
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Bernadette Mannone
Accounting Associate -
Gift Processing
301-445-2704 ______________________________
Dawn James
Administrative Assistant to the Vice President for Finance and CFO
301-445-2713 ______________________________
John Simcox
Staff Accountant and
Payroll Administrator
301-445-2734 ______________________________
Kate Koyfman
Investments Staff Accountant
301-445-2706 ______________________________
Linda Ringer
Client Relations Specialist
301-445-2717 ______________________________
Randy Possehl
Grants Coordinator and Staff Accountant Contracts
301-445-2710 ______________________________
Roy Hossler
Senior Executive Accountant
301-445-1949 ______________________________
Virginia (Ginger) Whelley
Assistant Comptroller
301-445-2726 ______________________________
Pam Purcell
Vice President of Finance and CFO, General Counsel
301-445-2720
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Important Dates
2/27: 9:00am-12:00pm: New Administrator Training.
1:30pm-4:00pm: Dashboard Training. Training will be held in the Chancellor's Conference Room of the Elkins Building. Please
contact us if you have questions about either training session or would like to register.
Please specify which session you would like to register for, or both, no later than February 15th. Please include your name, phone number, and e-mail address.
Early March: We are planning to host a Grant Workshop prior to Spring Break. Please e-mail Randy Possehl with suggestions for topics, dates, and times.
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What's New! 
We have preliminary results from the spending surveys that we sent out in December. Thanks to everyone who has responded to the survey so far. We are still gathering information, so if you have not completed the survey yet, please try to do so in the next few days. Here is a summary of what we have learned so far:
A large number of accounts that had unspent available spendable income were PDIP accounts. Most of the associated parent accounts did spend the available dollars but the PDIP dollars were forgotten. As you know, we made a change in the reporting this year to roll the PDIP Spendable income into the parent accounts. Hopefully this change makes the PDIP spendable income more visible.
A number of accounts could not be spent from because there were no qualified candidates identified for a particular scholarship or award. Alternatively, other terms of the MOU made spending impossible. For these accounts, we encourage you to work with your development officer(s) to see if the donor or donor's family can be contacted about amending the MOU to allow spending to occur. Since our donors' intentions when they set up their endowments were to provide support to their chosen area of interest, they are usually open to these discussions if the terms of the original MOU are making that support impossible.
We are happy to work with you through this process - please let us know if you need any assistance in starting these discussions with the donor or their families, or in the wording of the MOU amendments.
Finally, a large number of accounts were noted as having insufficient spendable income to meet spending requirements or that spendable income was being accumulated for future spending. This has occurred even though we made a change to the carryover rules a few years ago to automatically carry over any unspent dollars from the prior two years. Please be aware that despite the automatic carryover rules, you are not limited by these rules.
If there is carryover from three, four, or five years ago that hasn't been spent, and those dollars, combined with your current availability, would allow you to make an award, you can petition to have those additional dollars made available. Please contact us if you have this need.
Also, are you aware that donors can make "spendable gifts" to an endowment? This can be used to boost the dollars available so that an award level can be reached and an award made. If you are able to work out this arrangement with a donor, please provide us with the donor and gift amount information and we will ensure that those funds go immediately into your spendable buckets.
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Have You Ever Wondered...
Why we require a W-9 for new vendors?
We are always reminded of this requirement this time of year while preparing the 1099 forms. The W-9 serves two purposes:
- It identifies for us whether a vendor is subject to 1099 reporting requirements.
- The information on the W-9 - name, address, taxpayer ID - along with the payment information accumulated through the year, are the basis for the data reported to the IRS on the 1099 form.
Through the 1099 form we report various types of income other than wages, salaries, and tips to non-corporate payees. An example would be amounts paid to independent contractors for services performed. We are required to report these transactions when the total amount for the year is $600 or more.
Even if we know that the vendor is a corporation and is not subject to 1099 reporting requirements we need the W-9 completed to have that verification of their corporate status in our files. Additionally, even when the payment amount initially requested for an independent contractor is less than $600, we need the W-9 completed in case we make subsequent payments to them in the same year that may put them over the $600 reporting minimum.
So unless you are just requesting a reimbursement of expenses incurred (i.e., employee travel or meal reimbursement), you will need to submit a W-9 with the DRF for a new payee. Also, if the payee has changed names or address then we need a new W-9 so that we have that information correct when we are preparing the 1099 forms.
There may be additional documentation required for foreign payees - please refer to our website for these policies and procedures.
Your continued assistance in following these W-9 requirements makes our work in preparing the 1099's each January much easier and is greatly appreciated.
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