It's Thursday and I arrived at the Foundation just before the 1:30pm cutoff. Whew, what a trip! I'm here now. So what happens next? Well the first stop is at Dawn's desk. She clocks in my arrival and will check to see that my project number and name match and that the project is active. Dawn also checks that my approvers are correct and my account codes look good. Passed. Whew again. If I hadn't passed, I'd be headed back to campus for more info from my requestor. So now it's on to Anna....
Oh, no! A little detour first. I'm being disbursed from a grant so it's on to Randy for grant review. Randy will make sure my payment complies with the grant parameters and is part of the grant budget. He'll also make sure there are enough funds left in the grant to cover me. Maybe I should have gotten here earlier. Good thing I'm not a DRF for a Non-Resident Alien (NRA) - that would be another review. If I were being paid to an NRA, Roy would make sure I had a copy of my VISA and paperwork per the web policy attached, and clarity of business benefits to the university provided. Not an NRA DRF this time, so all done here. Onto Anna's desk!
Let's see - Anna checks to see if I'm a request for a new vendor. I am - but my requestor was wise and included my W-9, so no delay there. If I weren't a new vendor, Anna would compare my address to the Financial Edge (FE) address and correct it if necessary. Anna says my docs and account codes all look good. She enters all of my vital information into the computer. My requestor was helpful and taped all my receipts smooth, so Anna can scan everything into FE. A permanent picture of me in the computer - cool!
My total is over $5,000, so I'm on to be reviewed by Bill. Bill will review and release me for payment. If I were under $5,000, Roy would review me. And if I'm over $100,000, all kinds of important people want to look at me.
Wow, there sure is a lot of review going on here. Who would have thought a DRF could be so popular? Passed every step so far, my requestor is truly wise.
Had a nice relaxing weekend on John's desk but it's Monday morning now and time to get moving again - you know how that feels. John is getting ready to prepare the checks. Before John cuts the checks, he verifies all projects have funds to support the check issuance. I made the cut - yeah! I have funds available.
Finally, checks are cut and we're getting near the end of my trail. I have a check to send to my payee and that check should be distributed by this afternoon. And I know the check will get sent to the right place because I had a properly addressed envelope attached to me. I just hope my payee takes note that my check is void after 90 days from issue date.... Guess that's a worry for another day. My job is complete and I can now retire to the filing cabinet - not quite the retirement paradise I dreamt of but it will have to do.....maybe I'll get some visitors - I hear the auditors like to stop by every once in a while!