American Student Dental Association

e-Newsletter of the American Student Dental Association 
 February 2012
Important IRS Tax Forms for Chapters
In 2007, 39 ASDA chapters submitted documents requesting inclusion in the initial ASDA Group Exemption. Three additional chapters applied in 2011. As part of the group exemption, these chapters now have "tax exempt" status with the Internal Revenue Service (IRS).

Being "tax exempt" means that chapters do not have to pay tax on income that is related to its tax exempt purpose. The general tax exempt purpose of chapters is to protect and advance the rights, interests and welfare of dental students. Tax exemption does not mean that chapters are exempt from all federal income tax. Your chapter must still pay tax on profits from "unrelated business activities" such as advertising.

The IRS requires that your chapter submit an annual report by May 15 every year. Letters and authorization forms were sent to the first and second delegates of the 42 participating chapters included in the ASDA group exemption. The letter explained the tax filing requirements of these chapters. If your chapter has $50,000 or less in annual gross receipts for the 2011 calendar year, your chapter should submit Form 990-N. ASDA can complete Form 990-N for the 2011 fiscal year for your chapter, as long as you provide written consent by completing the authorization form sent to you this month. The deadline to return your form to Ruth Kerns, accounting manager, is April 16, 2012.


If your chapter has more than $50,000 in annual gross receipts for the 2011 calendar year, your chapter should either submit Form 990 or 990-EZ to the IRS. Your chapter is responsible for completing these forms on its own.

Questions? Contact Ruth Kerns, accounting manager, at 312-440-2841 or via e-mail at

Earn money and a chance for a free chapter banner!
ASDA's annual information drive is happening right now. It's important that the correct contact information is on file at central office so ASDA members receive their benefits. Please collect updated mailing and e-mail addresses for your chapter and e-mail them to ASDA. For your efforts, your chapter will get a check for $100. One participating chapter will be randomly selected at the upcoming Annual Session to receive a free chapter banner from ASDA!

Information has been sent to all first and second delegates. If you have questions, contact Erin Kato, membership administrator, at

Register for National Dental Student Lobby Day
National Dental Student Lobby Day is April 16-17 in Washington, D.C. This is your chance to make a difference by lobbying for dental legislation and telling your members of Congress what's important to you. Visit the Lobby Day website for more information. Online registration instructions will be e-mailed soon. The deadline to register is Tuesday, March 13. Contact Meghan Keelean at if you have questions.
Is your chapter participating in Give Kids a Smile?
Send your event photos (1 MB or larger) with captions to and you may be featured in April ASDA News or Mouthing Off. If there are children in your photos, be sure they have a release signed by a parent before you share it with us.
Congratulations to the 2012-13 ASDA National Leaders
The board of trustees appointed the following national leaders for 2012-13. Their term will officially begin March 4, following Annual Session.

Council on Communications

Chair: Jaclyn Rivera, Midwestern '13

Associates: Ruth Powderly, Ohio '14 and Donald "Russ" Villier, Louisville '14


Council on Education & Licensure   

Chair: Keri Jamison, Louisville '13

Associates: Reem Alhussain, Virginia '15 and Eleanor Harper, Alabama '15


Council on Membership

Chair: Kyle Beulke, Nebraska '13

Associates: James Kolstad, Marquette '15 and Alena Reich, Georgia '15


Council on Professional Issues

Chair: Andrew Hansen, Ohio '14

Associates: Victoria Duong, San Francisco '14 and Sarah McMahan, San Antonio '15


Legislative Grassroots Network

Chair: Ian Murray, Western '13

ADPAC Student Director: TBD 

Districts 1-3 Legislative Coordinator: Christina Shaw, Connecticut '14

Districts 4-5 Legislative Coordinator: Phillip Bell, Florida '14

Districts 6-7 Legislative Coordinator: Ashley Ginsberg, Illinois '14

Districts 8-9 Legislative Coordinator: Emily Tschetter, Nebraska '14

Districts 10-11 Legislative Coordinator: Spencer Armuth, Las Vegas '14


Editorial Board

Editor-in-Chief: Katie Divine, Minnesota '13

Contributing Editors: Kylee Ferris, Minnesota '13; Eve Lofthus, Missouri '15; Carolyn Norton, Florida '14; and Ashley Phares, Connecticut '13

Electronic Editor: Katie Sowa, Houston '15


Leadership Work Group

Chair: Tim Calnon, Buffalo '13


Chicago Administrative Externs

Megan Guthman, Alabama '14 and Elizabeth Kalliath, Alabama '14


Washington National Health Policy Externs

Michael Capp, Minnesota '15 and Taylor Koren, Baylor '15

Chapter Resource of the Month: Annual Session How-to Guide
With Annual Session quickly approaching, ASDA created a guide to help you make the most of your experience onsite. This guide provides tips on funding to the meeting, travel, key sessions, networking and how to bring that ASDA fever back to your chapter. Download the guide here.
Schedule a Success Program at Your School
Real-world dentists present the ADA Success Dental Student programs, so you have the chance to get answers about professional life.
  • Smart Start for Freshmen----learn about career options, financial planning and more.
  • Professional Preview for Sophomores----learn communication skills for clinic, how to assess dental technology, and ergonomics tips.
  • Career strategies for Juniors----in this program, you'll learn the ropes of associateships, CVs and interviewing.
  • Practice Management for Seniors----from leading the dental team, to navigating third party payment plans, get a primer in business skills in this full-day program.

The Success Dental Student Programs are available to every class every year at no charge. Contact the ADA Office of Student Affairs at 312-440-7470 or to learn more.

2012 Numbers are Steadily Growing
As of Feb. 14, ASDA has 17,437 members, including 17,024 predoctoral, 399 predental and 14 international dental student members. To view the January 2012 membership report, click here. This will provide your chapter with a comparison of month-end membership numbers with those of the previous year. If you have any questions regarding your chapter's membership totals, contact Erin Kato, membership administrator, at
Membership FAQs
Your members will have many questions for you. Here are a few common questions and answers:


When will I receive my membership card and number? ASDA mails out membership information, including your membership number, at the end of each month for all remittances processed during the month. ADA then mails the membership card to these members. If you need your membership number, you can contact


When can I access the members-only section of the website? Members will be able to access the members-only section of utilizing their ASDA number, as soon as their membership is processed. If you need your number sooner, contact the central office at 800-621-8099, ext. 2795.


When will I start receiving publications? If the membership application or remit was received by the Nov. 24 deadline, members should have received January ASDA News and Winter Mouth. All others will begin receiving publications based on when their chapters' remittances were received and processed. Publications can also be accessed online at Update your address to receive your publications at:


Who should I contact with questions or concerns? Please ask members to contact with any questions or concerns.

Quote of the Month
"Everyone thinks of changing the world, but no one things of changing himself."
----Leo Tolstoy

This e-newsletter is sent to ASDA's national leaders, first and second delegates and dental school deans.
In This Issue
-IRS Tax Forms for Chapters
-Earn money for your chapter!
-Register for Lobby Day
-Participate in Give Kids a Smile
-2012-13 ASDA National Leaders
-Annual Session How-to Guide
-Success Dental Student Programs
-2012 Numbers are Growing
-Membership FAQs
-Quote of the Month
February ASDA News
February ASDA News
Winter Mouth
Winter Mouth

Upcoming Events

Feb. 29 - March 4, 2012
Annual Session

Apr. 16-17, 2012
National Dental Student Lobby Day
Update Your Address