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IMCA 2012/13 ADMINISTRATIVE CALENDAR:
MAY:
FISCAL YEAR START MAY 1
NEW OFFICERS begin duties at the May Board Meeting.
DUES NOW DELINQUENT if not paid for this fiscal year.
LUNCHEON start times change from second Mon. to second Wed. of month (summer
season).
AUDIT REPORT presented to Board
PRESIDENTS REPORT
MAY 9 BOARD/BUSINESS
NOMINATING COMMITTEE AND ITS CHAIRMAN APPOINTED
PRESIDENT presents his COMMITTEE CHAIR APPOINTEES for
PHOTOGRAPHY/DIRECTORY, WEBSITE, LEGAL COUNCIL, SUNSHINE COMMITTEE
VP/PRESIDENT ELECT presentS his appointees for Committee Chairs (STAMMTISCH,
BOOK CLUB, NATURE CLUB for Board approval.
JUNE:
JUNE 13 BOARD/BUSINESS MEETING
SEPTEMBER:
DINNER DANCE GALA INVITATIONS FINALIZED FOR MAILING SEPT 30
DIRECTORY FINALIZED AND READY FOR MAILING SEPT 30
SEPT 12 BOARD/BUSINESS MEETING
COCKTAIL AND CONVERSATION FLYER TO BE SENT OUT
DINNER DANCE GALA FLYER TO BE SENT OUT
OCTOBER:
OCT 10 BOARD/BUSINESS MEETING
ANNUAL MEMBERSHIP BUSINESS MEETING PREPARATION: Review of by-laws,
liability and insurance areas and other legal matters, financial status and budget ideas,
plans for future membership numbers.
ANNUAL MEETING NOTICE SENT OUT TO MEMBERSHIP
DINE OUT FLYER TO BE SENT OUT
NOVEMBER:
NOV 12 BOARD/BUSINESS MEETING
COMMITTEE CHAIRMAN will be invited to attend BOARD/ANNUAL MEETING and provide update on their respective activities
ANNUAL MEETING is held following Luncheon: President presents Audit Report,
President's Report, Budget Report and entertains questions with Board participation.
STRATEGIC PLANNING MEETING DATE ESTABLISHED
DECEMBER:
DEC 10 BOARD/BUSINESS MEETING
President's Holiday Letter on Website
STRATEGIC PLANNING MEETING
JANUARY:
JAN 14 BOARD/BUSINESS MEETING
President's New Years Letter on Website
FEBRUARY:
NOMINATING committee presents slate of nominated officers to Board
FEB 11 BOARD/BUSINESS MEETING
MARCH:
MARCH 11 BOARD/BUSINESS MEETING
MARCH 11 ANNUAL MEETING
NOMINATIONS slate is presented to the IMCA Membership by Chairman of Nominating
Committee for approval at annual meeting.
AUDIT COMMITTEE CHAIRMAN: Presidential selection presented to Board for
acceptance.
ANNUAL BUDGET Proposal prepared by Treasurer/President.
ANNUAL DUES NOTICES SENT OUT
APRIL:
APRIL 8 BOARD/BUSINESS MEETING
Outgoing Directors presented with Recognition Award
DIRECTORS ANNUAL REPORTS AND PLANS for Upcoming year to be available for new officers and IMCA Central before last day of April.
ANNUAL BUDGET, AUDIT REPORT & ANNUAL REPORT for Board approval
PROGRAM DIRECTOR presents planned speaker programs to Board for Approval.
SPEAKER PAMPHLET PUBLISHED
SOCIAL DIRECTOR/COMMITTEE present planned social programs
NEW OFFICERS are invited to April Board Meeting to observe.
END FISCAL YEAR April 30
LAST UPDATE March 1, 2012
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