Is It Possible to Reduce Paper?
Businesses run on paperwork, right? Over the past 20 years, printed output has continued to increase at a rate of 8-12% a year. Although our printing habits have changed (remember those thousand page reports on tractor fed greenbar paper?) the amount of output has increased.
So what to do if you are serious about reducing your paper footprint? A good managed print service can help. Here are the steps:
Measure. How much printing are you doing right now, organization wide? There are available software tools that can easily measure this extremely accurately. B2B offers one at no charge to existing accounts. Determine your baseline monthly print volume.
Look for savings. What in your organization can not be printed? The biggest savings might come on archived documents that are printed simply for storage. Consideration of electronic means of storing these documents can lead to paper savings. Other factors are filed emails and sales documents. Seek out savings, build a plan and set goals.
Build capabilites. Probably the best capability available is scanning. Documents can be scanned to drive and then uploaded to the cloud. Scanning to email is also a great capability to spread throughout your office. Another capability to build is duplexing, or two sided printing. This can reduce by up to half the paper you use even if you do not cut your output!
Manage. Continue to work your plan and look for additional ways to reduce paper. The paperless office may not quite be a reality, but reduction is very possible.
Track and feedback. Continue to monitor with installed software tools and the reports they can generate. B2B's tool, for example, offers a healthy variety of reports to aid in your efforts.
B2B offers extensive Managed Print Services offerings. Please contact us and we will gladly help you through the process. |