| Greetings!
Wow! Did April fly by or what? April is always a crazy family, client, and conference month for me anyway, and this year was no exception. Started the month on a road trip w/ the family down to Myrtle Beach -- sis states and back in six days! Then, did client work for MSU (twice), U. Michigan, Iowa Bankers, NALP, and a major hotel firm, and I'm finishing off the month this afternoon back in Ann Arbor again! (Did I mention that I also snuck in five days at Disney w/ the family too?) How is that for time (and life) management?
Because of this, I may have "bit off a bit more than I could chew" when I had you save the date for the Optimizing Outlook webinar on May 15. It actually takes quite a bit of advance prep work to pull one of these together properly, so I have decided to push this back to Tuesday, June 5 (see column to the right). This way, I can make sure to fully and properly prepare this program for oustanding results for you and your team -- look for the e-mail with registration and program info very soon.
This month, I'm sharing a Timely Tip on what I believe may be the best new e-mail management feature in Outlook 2010. Let's get to it: |
Timely Tips April 2012 -- "Quick Steps" -- The Best New E-mail Management Feature in Outlook 2010
| This is ALWAYS the place to look for your Timely Tip!
Every time Microsoft brings out a new version of their Outlook software, they try to make an enhancement that makes users want to upgrade from the previous version. In Outlook 2007, the enhancement I found most useful was how they elevated the "Signatures" button to the top of any open e-mail, allowing you to quickly change the signature from your "standard" signature to a different, customized signature, thus allowing you to effectively use the Signatures tool as an "automated e-mail tool".
In Outlook 2010, the best new feature/tool I have found yet is the "Quick Steps" tool. This tool "box" appears in the middle of the top banner when you have the "Mail" function open. You'll note that it will have a few "Quick Steps" already in the box -- likely actions you have recently taken with an e-mail.
The nice thing about this feature is that the last option (lower right corner of the Quick Steps box) is to "Create New". This means you can create your own custom Quick Steps. For example, are you very regularly moving e-mails from a particular client or on a particular project to a defined e-mail subfolder? If so, you could create a "Quick Step" to automate the filing of these e-mails into that folder. Simply click "Create New" in the Quick Step box, name the "Quick Step" ("Auto-move to Client B Folder"), and then "Choose Action" (move to folder -- Client B Folder).
You can even make a multi-part quick step -- "Create Task with E-mail Text" and then "Move to Folder". In essence, if you find yourself doing the same basic action(s) again and again when managing your e-mail, this may be the perfect time to create a Quick Step -- then, from this point forward, in one click, you complete that common action. Awesome!!
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| Reminder: 90-Minute Taming E-mail Webinar Replay Now ALWAYS Available! |
For the last couple of years, many of you have been asking for a way to have my program on Taming the E-mail Beast available for personal reference. I have a solution for you now! Through my recent work with Copper Services, I now have a new and very recent streaming video recording of my Taming the E-mail Beast program.
This is a full 90-minute webinar, very similar to the live programs I lead at companies and conferences, with live demos using the Microsoft Outlook 2007 software (I will likely offer similar programs using Outlook 2010 later this year).
You can purchase a single-person license for only $149 for unlimited viewing, thus meaning you can watch, pause, rewind, and replay the session to get even better e-mail tips and master these critical e-mail productivity techniques. (And if you use the "Timelyman" code at purchase, you can get an extra 10% off!!!)
Here is the purchase information page on ConveyContent.com.
You may have to register for a free ConveyContent account to log in before making the purchase, but I recommend you do as there is actually quite a bit of really interesting content (much of it free) on the site by other experts, authors, and other notable "gurus".
Now you can have my advanced e-mail training ANYTIME and pretty much ANYWHERE, and you can watch it at your speed -- you can master this!
And remember, with your purchase, you can get a number of other valuable bonuses, including a free e-book copy of Taming the E-mail Beast.
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| Interested in a Multi-User License to the Taming E-mail Webinar Program Replay? I'm feeling like "wheeling and dealing"!! | |
As I mentioned above, the single-license purchase of the Taming E-mail webinar is for a single user, and not to be broadcast to a larger group of people or shared with others. If you have an interest in sharing this with a larger group of people, please e-mail me back at randy@randalldean.com and we can discuss terms for a multi-person license.
Right now, if you e-mail me back by the end of business hours on Thursday, I can provide you with a 10-person license for $500 (that's half off my normal multi-license, or only $50 per person in your organization!), a 20-person license for $800, and a 50-person license for $1,500 (a ridiculous $30 per person!) Remember, one of my clients found that people attending this program reported saving 2+ hours per week after taking this course -- at these prices you can achieve a stratospheric ROI on your training dollar.
These prices are effectively half off my normal rates, but are only available until end of day Thursday -- e-mail me today at randy@randalldean.com to lock in these rates for your firm.
(If you are wondering why I would even make the prices on this webinar replay so low -- I want to get a few organizations to fully test the replay conduit and report back to me on their experience. I'd like to know what they liked and didn't like about the process. Thus, this is very likely a one-time-only offer, and any future offers will not be quite as generous. I'm paying you and your firm to be my "guinea pig".)
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For the first time in about two months, I'm here in Michigan for the entire week, which is great considering my daughters have their big annual dance recital next weekend. (Yes, dad is joining both of them on stage for the Daddy Daughter Dance -- no video will be forthcoming!) ;-) I hope you all get to enjoy a fun early May with your family and friends too. Until next month, Stay Timely!
Sincerely,
Randy Dean
Randall Dean Consulting & Training, LLC
or http://www.emailsanityexpert.com
PS: Is your association or company interested in partnering with my upcoming Optimizing Your Outlook webinar program to the right? If so, send me a direct note at randy@randalldean.com and I'll tell you how your association might even be able to raise some revenues in conjunction with this June event, and events in the future!
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SAVE THE DATE
Tuesday,
June 5, 2012
Full-Version "Optimizing Your Outlook" Webinar | NOTE the NEW DATE for this program -- I've pushed it back from Tuesday, May 15, now to Tuesday, June 5 at 11:30 a.m. Eastern/8:30 a.m. Pacific. At this time, I will be hosting my second 90-minute webinar in my ongoing professional development series on "Optimizing Your Outlook"
This program will build on my last webinar program, Taming the E-mail Beast, that you can now purchase in streaming replay form (information to the left.)
I will be covering 2-3 of my best e-mail tips as a refresher, but then will go into greater detail in the "other four functions" of Microsoft Outlook: Calendar, Contacts, Tasks, & Notes.
This will be a great way for an individual to get this training at a VERY affordable rate, and/or refresh and enhance your skills if you have already taken this program in the past. This will be the second of a series of paid webinars I'll be hosting on Copper Conferencing throughout 2012 and into 2013 on ALL of my major topics (including SmartPhone Success, Using Google for Time Management, Ending the Office Clutter, and more!)
We will also be recording these programs for post-program sale and download, thus allowing for a full catalog of my most popular programs in coming months.
More info coming soon. For now, just block the date and time on your calendar, and get ready to "Optimize Your Outlook". |
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App of the Month
Universal Password Manager
(UPM)
| UPM -- available on Google Play and ITunes App Store. Not necessary for BlackBerry devices, as they have their own "on board" password manager app built right in.
One of the first apps any smart phone user should get is a solid "password manager" app -- something that can easily yet securely store key account passwords, usernames, log-in credentials, and other private and/or personal data. (I use mine also for all of my travel accounts and some of my banking/credit card accounts.)
I've been using UPM (a free Android app) for several months now, and have found it to be a perfectly capable password manaer. Effectively, it allows you to create unique entries for each of your accounts, with fields to store log-in name, password, URL, and a notes field for additional data. You also have to assign a single "master password" that allows you to log into UPM when you use it, so if you were to lose your phone, the finder would have a very hard time breaking into your password vault.
UPM is available for both Android and IPhone devices, and, after a quick search, I found that they also have versions for Mac OS and PC too (so you could also have a password vault on your preferred computer.)
I personally like having mine on my phone, so that I have all account/log-in info handy whenever and wherever I need it.
My wife has been using My Eyes Only on her IPhone, and reports a very similar experience. UPM is 4.5 star rated on Google Play, with 100,000+ downloads, so it seems to have a very good performance record. |
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