IRS RELEASES ADDITIONAL GUIDANCE REGARDING SMALL BUSINESS TAX CREDIT
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On May 17, 2010, the Internal
Revenue Service (IRS) released IRS Notice 2010-44, which provides additional
guidance on the small business tax credit. The notice provides detailed
guidelines, illustrated by more than a dozen examples, to help small employers
determine whether they qualify for the credit and estimate the amount of the
credit. The credit is available not only for medical coverage, but also stand
alone dental and vision coverage. Employers that are eligible for a state level
tax credit are still eligible for the federal program. In determining the
number of employees and hours worked, the employer should include paid vacation
and sick hours as hours worked.
Click here to view the press release. Click here to view IRS Notice 2010-44. |

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EBSA ANNOUNCES NEW E-SIGNATURE OPTION FOR FORMS 5500 AND 5500-SF ELECTRONIC FILING
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The Department of Labor (DOL)
and Employee Benefits Security Administration (EBSA) have announced a new
e-signature option for filing Forms 5500 and 5500-SF under EFAST2, the
all-electronic filing system required for 2009 plan year filings. Under EFAST2,
prior to addition of the new e-signature option, plan administrators were
required to obtain their own personal identification numbers (PINs) in order to
electronically sign the Form 5500. Also, the DOL stated that plan
administrators could not share their PINs with their third-party preparers. In
response to requests to modify the PIN-sharing prohibition, the new e-signature
option is designed "to simplify the electronic filing process, especially
for small businesses that use service providers to complete and file their
annual reports." The guidance for the new option includes updated (Q/A-33)
and new (Q/A-33a) EFAST2 FAQs, a fact sheet on Form 5500 e-filing, and e-filing
FAQs for small businesses.
The new e-signature option
allows third-party preparers to obtain their own EFAST2 signing credentials and
submit a Form 5500 on a plan administrator's behalf. To use this option, the
preparer must:
- Receive and retain the plan administrator's specific
written authorization to submit the electronic filing. The plan
administrator must manually sign a paper copy of the Form 5500, and the
preparer is required to include a PDF copy of the first two pages of the
manually signed form as an attachment to the electronic submission.
- Advise the plan administrator that by using the
e-signature option, the plan administrator's manual signature will be part
of the Form 5500 that is posted by the DOL on the Internet for public
disclosure.
- Communicate to the plan administrator any inquiries and
information received from EFAST2, the DOL, the Internal Revenue Service
(IRS), or the Pension Benefit Guarantee Corporation regarding the Form
5500.
The DOL also reminds
third-party preparers that they are still prohibited to use an administrator's
PIN to sign Form 5500 filings.
Click here to view the updated EFAST2 FAQs.
Click here to view the fact sheet on the Form 5500 E-filing Requirement.
Click here to view the press release. |
IRS ISSUES TWO NEWSLETTERS
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The IRS issued two newsletters
for employers with retirement plans. The first, the IRS Employee Plans News, May Special Edition,
announces that during the week of May 17, 2010, the IRS Employee Plans
Compliance Unit (EPCU) will send a letter and instructions to 1,200 employers
sponsoring 401(k) plans asking them to complete the "401(k) Compliance
Check Questionnaire." The information gathered from the questionnaire will
provide a comprehensive view of 401(k) plans and will help the EPCU maximize
its resources for education, outreach, guidance and enforcement efforts while
minimizing the burden to compliant plan sponsors.
Click here to view IRS Employee Plans News, May Special Edition.
The second newsletter, the Retirement News for Employers,
Spring 2010 Edition, contains several articles of interest to employers.
Articles in this edition include:
- 401(k) Questionnaire Coming to 1,200 Employers
- Upcoming 5500 Filing Deadline
- Small Business Week
- Fixing Common Plan Mistakes: Improper Forfeiture
Suspense Accounts
- IRS Employee Plans Videos - Helping Small Business
Owners and Employees
- And many more
Click here to view the Retirement News for Employers, Spring 2010 Edition. |
IRS RELEASES FORM TO CLAIM PAYROLL TAX EXEMPTION UNDER HIRE ACT
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The IRS has posted on its
website the newly-revised payroll tax form (Form 941) that most eligible
employers can use to claim the special payroll tax exemption that applies to
many new workers hired during 2010 created by the Hiring Incentives to Restore
Employment (HIRE) Act signed by President Obama on March 18. The HIRE Act does
not allow employers to claim the exemption for wages paid in the first quarter
but provides for a credit in the second quarter. The instructions for the new
Form 941 explain how this credit for wages paid from March 19 through March 31
can be claimed on the second quarter return. Frequently asked questions have
also been expanded with more information regarding the HIRE Act.
Click here to view FAQs.
Click here to view Form 941.
Click here to view the instructions.
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Connecticut
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The Connecticut Insurance
Department issued Bulletin HC-77, which extends the state continuation to 30
months. This applies to fully insured plans issued in Connecticut, but does
not apply to self funded plans. It applies to both small employers plans
subject to Connecticut state continuation and larger employers subject to
COBRA. It only applies in the event of layoff, reduction of hours, leave of
absence, or termination of employment. The extended state continuation does
not apply in the event of death of the employee or termination of employment
due to gross misconduct. It does apply to both those currently on state or
federal (COBRA) continuation and any new elections on or after May 5, 2010.
Click here to view Bulletin HC-77.
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District of Columbia
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On April 20, 2010, the D.C.
Council approved Bill 743, known as "Health Insurance for Dependents
Emergency Act of 2010", requires, on an emergency basis, group health
plans, individual health plans and health insurers to provide health insurance
coverage for dependents under 26 years of age on the same terms that benefits
are provided to other covered dependents. The bill, signed into law on April
29, 2010, is only temporary and will expire on July 28, 2010. The definition
of "dependent child" is also limited to mean an insured's child by
blood or by law who: (1) is under 26 years of age; (2) is unmarried; (3) has
no dependent of his or her own; (4) is a D.C. resident or enrolled as a
full-time student at an accredited institution of higher education; and (5)
is not eligible for another health plan or entitled to Social Security
benefits at the time dependent coverage pursuant to the law begins.
Click here to view Bill 203.
Source: Littler Mendelson
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Florida
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The Florida Office of
Insurance Regulation issued Informational Memorandum on May 12, 2010 to
notify group health plans and health insurance issuers of the federal
legislative changes that will affect both fully insured and self funded
health plans. The memo contains a list of the issues which will be occurring
the soonest, as well as identifies who is affected.
Click here to learn more.
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Illinois
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Effective May 17, 2010,
employers must permit employees, their spouses, and employees' dependents who
are assistance eligible individuals (as defined by federal law) and covered
under employers' group health insurance policies on the day before employees'
involuntary employment termination to continue coverage for the period of
time they are eligible for premium assistance under ARRA.
Click here to learn more.
The Illinois Department of
Insurance released on May 5, 2010 the latest in a series of fact sheets about
the recently enacted national health reform law, the Patient Protection and
Affordable Care Act. The Act will provide immediate benefits to small business
owners and the employees of small businesses.
Some reforms will become
effective later this year, while others will not become effective until 2014.
The bulletin lists brief descriptions and effective dates for some of the
most significant reforms affecting small businesses in Illinois. Additional
information about the Act is available through the Department's Health
Insurance Reform Information Center.
Click here to view the press release.
Click here to view the Small Business Tax Credits Fact Sheet.
Click here to view the Young Adult Dependent Coverage Updated Fact Sheet.
Click here to view the Health Reform Resource Information Center.
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Maryland
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Douglas Gansler, Maryland
Attorney General, issued an opinion letter concluding that Maryland courts
are likely to respect the law of other states and recognize a same-sex
marriage contracted validly in another jurisdiction even though said marriages
are not permitted in Maryland. The opinion letter recognizes that such
marriages are prohibited under federal law by the Federal Defense of Marriage
Act, and that Maryland state law only permits marriage between one man and
one woman. Maryland has previously recognized common law marriages in other
jurisdictions even though these marriages are not permitted within the state.
A court recognized a Rhode Island marriage between an uncle and niece
although such union was prohibited in Maryland.
Click here to view the Attorney General Opinion.
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Utah
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House Bill 39, in section
31A-22-722.5, provides temporary extensions of the state mini-COBRA coverage
for employees who involuntarily lose their jobs to more closely parallel with
provisions in the federal American Recovery and Reinvestment Act of 2009 as
amended by the Temporary Extension Act of 2010. The same bill, in section
31A-22-725, provides for special enrollment periods similar to HIPAA special
enrollment rights already in effect relating to Medicaid and the Children's
Health Insurance Program (CHIP). If an employee or dependent loses coverage
under Medicaid or a CHIP plan, they have 60 days to request a special enrollment
into the group health plan. Enrollment in an employer's group health plan
must also be permitted if the employee or dependent becomes eligible for
premium assistance from Medicaid or CHIP.
Click here to learn more.
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Virginia
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HB 554, effective March 1,
2010, extends the state mini-COBRA law for employees of small employers which
includes employers with fewer than 50 employees. If an individual is
involuntarily terminated from employment during the federal COBRA subsidy
time frame, then he or she may be eligible to receive premium assistance.
This bill provides for an extension of the state subsidy for the federal
subsidy period and any subsequent extensions that are passed.
Click here to learn more.
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Washington
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Washington State has changed
the timeframe for continuing employer-provided health care coverage upon
termination from employment. Under House Bill 2521, employees who lose their
employer health coverage have 31 days from the date the health plan's
coverage ends, or 31 days from the date they are notified of the loss of
coverage, whichever is later, to complete an application for conversion
coverage.
Click here to learn more.
Source: Littler Mendelson
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Sincerely,
D|A FINANCIAL GROUP3470
Mt. Diablo Boulevard, Suite A100 Lafayette,
CA 94549 (925) 254-7100 D|A Century Insurance Services, Inc. License No. 0606857 AXIA Employee Benefits Insurance Services, Inc. License No. 0C79854 Named one
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