Metadata and Three Ways to Delete It
Many people aren't aware that when a document is worked on in Microsoft Word, Excel, or another Office application, information about the file is generated and attached to the document. This information is known as metadata and includes details such as when the document was created, by whom, where it is stored, revisions, hidden text, and comments.
Knowledgeable recipients may read metadata, which could prove embarrassing and even betray company secrets.
There are three main ways to delete it:
- Office 2007 and later users should click the Office button, then Prepare Document and Inspect Document. The wizard will reveal metadata and allow it to be deleted.
- iScrub, a third-party application, can be added to Outlook and requires users to decide whether to remove metadata before documents are e-mailed.
- Users may also convert a document to a PDF file which removes metadata. Office 2007 and later programs save documents to PDF files directly; a 'Print to PDF' utility must be added to earlier Office versions.
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Overwhelmed by Email? Get a Grip!  Managing a large volume of email is a drag that takes away from all the important and fun things you should be doing.
Some commonsense tips will help you handle your incoming email.
Create Folders
- Have enough folders for major topics but not more than you can see in one view
- Separate business and personal
- Make a Follow-up folder, immediately move items to it that you need to respond to in the next few hours, and follow-up conscientiously
- Save messages only when needed for future reference
Create and Use Rules
- Automatically transfer messages to appropriate folders
- Check and act on messages in folders according to a schedule
Process Messages Promptly
- Sort by topic or sender to identify important messages quickly
- Delete junk and messages you don't need to keep
- Deal immediately with messages that will take less than three to five minutes
- Move messages that will take more time to the Follow-Up folder
- Forward messages if you aren't the best recipient
- Don't forward jokes, chain leters, non-business messages, or other questionable items to co-workers.
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Texting Abbreviations...
Take a guess at what these texting abbreviations mean.
COB EMA GPG ITA POV TBC YW
Answers at bottom of the page. |
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EXCEL TIP: Sharing Workbooks
Would allowing two or more people to open an Excel workbook at the same time be helpful to your organization? Would eliminating the need to ask others to close a workbook so you can open it be advantageous? If you answered yes to either question, set up a shared workbook.
Not all features are supported in a shared workbook, but common ones are. For example, two or more users can change cell values and insert rows and columns. (However, it is not possible to create a table, delete a worksheet, set up conditional formatting, or to perform certain other functions.)
Setting up a shared workbook is easy:
- Click the Review tab;
- In the Changes grouping, click Share Workbook; and
- In the Share Workbook dialog box, on the Editing tab, select Allow changes by more than one user at the same time.
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Quotable Quotes...
The nice thing about standards is that there are so many to choose from. - Andrew S. Tannenbaum
Computers make it easier to do a lot of things, but most of the things they make it easier to do don't need to be done. - Andy Rooney
In a few minutes a computer can make a mistake so great that it would have taken many men many months to equal it. - Anonymous
If computers get too powerful, we can organize them into a committee. That will do them in. - Bradley'sBromide |
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Texting Abbreviations Answers
COB - Close of Business EMA - E-Mail Address GPG - Go Pack Go! ITA - I Totally Agree
POV - Point of View TBC - To Be Continued YW - You are Welcome
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