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Strategic Guidance to Build Your Business
Volume 4, Issue 1, September 2009

"The Business Builder" is brought to you by VSA, Inc. in collaboration with Rink Consulting. VSA, Inc., founded by Valerie Schlitt, builds and implements B2B prospecting programs for businesses and professional service firms. VSA has a team of professional telephone callers who open doors to new business opportunities for VSA clients. Linda Rink, president of Rink Consulting, specializes in B2B and consumer marketing and research. Both Wharton MBA graduates, Valerie and Linda often team together to help clients identify and reach new customers. In this newsletter, they share some of their business development insights.

The Economy: How It Has Changed Sales Prospecting
by Valerie Schlitt, President of VSA, Inc.
Valerie Schlitt photo

One cold call just won't do it any more. Here's why:

Three key facts make finding qualified prospects extremely difficult in today's B2B climate. It's these same three facts that have forced businesses to re- think their approach to prospecting.

Fact #1: Decision Makers are crunched for time

At every level of a firm, people are working double duty. With decision makers stretched, your prospecting efforts are competing with many other priorities just to get noticed.

Your cold call doesn't get answered as much, prospects have less time to talk, and your voice message is not remembered as it once did. Your email may be deleted, ignored, or saved for a future time to review.

This isn't necessarily a lack of interest. It's a lack of extra time.

Successful prospectors keep trying until they find the right moment. They implement multiple attempts, with the goal of reaching a decision maker when the decision maker just happens to have a little downtime.

Fact #2: Companies continue to delay major purchases

Even when you reach a decision maker who needs your product or service, the company may not be ready to spend. Your prospect might want to gather and keep your information for the future.

Asking for more information has always been interpreted as a push-off. This isn't always the case in today's economy.

A qualified prospect who doesn't purchase now isn't necessarily a dead lead. It could be a qualified lead that needs your cultivation.

For leads that could turn into future clients, successful prospectors send "more information." They also develop a series of "stay in touch" contacts which include emails, phone calls and even hard copy mailings.

Fact #3: Decision Makers are risk-averse

Across the board, even at profitable companies, firms are scrutinizing virtually all spending decisions. Decision makers are often reluctant to champion an unknown vendor. It's easier for them to purchase from an existing relationship, or from someone who has immediate credibility. This puts new vendors at a disadvantage.

But, these hesitant purchasers aren't necessarily uninterested. They may not want to put their own jobs at risk.

Successful prospectors build each new relationship on trust and credibility, making it easy for prospects to champion them. They might reference other influential clients, awards they have won, or certifications that differentiate them.

What does this mean for cold callers?

  1. Stay away from one-call prospecting campaigns.
  2. Incorporate emails, and possibly webinars, paper mailings, conferences & tradeshows and other vehicles into your prospecting campaigns.
  3. Reach out to your prospect lists repeatedly in regular intervals over the course of years.
  4. Cut through the clutter with compelling messages that differentiate you and establish credibility and trustworthiness.
  5. Know the strengths of the different vehicles:
    • Use the telephone to qualify leads and bring them through the sales process
    • Use more passive vehicles to stay top of mind, and create opportunities for prospects to contact you directly
In today's business environment, companies who take the long view in their prospecting approaches will be most successful. For many, a qualified lead is golden; converting it into a sale is worth the investment.

Mystery Shop Your Business
by Linda Rink, President of RINK Consulting
Linda Rink Photo


I am so amazed by this recent customer service experience that I have to share it with you. This is a true story; I have not exaggerated any of it.

One Friday morning a few weeks ago, I received an e- mail promotional piece from a well-known local communications agency. It was nicely done; if I wanted further information, I could reply to the e-mail or call the phone number listed.

  • STRIKE ONE
    That Friday afternoon, I called. The phone rang and rang, no answer, no roll- over to voice mail. Nothing. Checked the number, called again, same thing.

  • STRIKE TWO
    I hit "Reply" to the e- mail, immediately received an automated "MAILER- DAEMON" e-mail in my In Box, "Recipient address rejected: No such user."

  • STRIKE THREE
    Then I went to the agency's website and found the "Contact us" page. I dutifully filled out my e-mail, name, company and phone (no space for comments). I have yet to receive a response.

  • STRIKE FOUR
    A second promotional piece came two days later. This time when I called, I went into automated voice mail. I left a message for the agency's president. I have yet to receive a call back.

  • STRIKE FIVE
    I noticed a hyperlink on the e-mail: "For more information, click here." You guessed it - the hyperlink didn't work, I received a "HTTP Error 404" page from Internet Explorer.
Of course, any ordinary prospect would have given up after Strike One or Two -- I was pursuing it out of curiosity now. But it's been several weeks and despite my going to great lengths to contact this agency, NO ONE HAS EVER GOTTEN BACK TO ME.

Is this insane? Why would you go to the expense of creating a campaign and then totally drop the ball? And this is a communications agency. Would you hire them?

MORAL OF THIS STORY
So, other than for the shock value, why am I sharing this experience with you?

  • The obvious lesson here is to pre-test anything that goes out from your company. Ideally, have a third party read, test and react to it. And alert your staff that there may be calls coming in.


  • Once your communication piece has gone live, immediately do some mystery shopping and test again from the perspective of a customer. (Mystery shopping is done to measure the quality of retail service or gather specific information about products and services, anonymously. There are research firms who specialize in it; I do it for some of my clients.) Does everything work the way it should (links, landing pages, phone numbers, e-mail addresses, etc.)?
But don't wait until your next promotion to do mystery shopping. Make a habit of regularly checking on some important communication basics for your business:
  • Is your website loading correctly (check both Internet Explorer and Mozilla Firefox)? Are the links working?


  • Who answers "Contact Us" inquiries, and how quickly? What's the message?


  • Call your company's main phone number and see what you get. A burdensome menu? An unprofessional receptionist? Infinite-loop voicemail? How about an automated company directory that asks you to spell out the person's first AND last name (yes, I've come across that)? HELP!


Give up? So will your prospects!

Moral: Don't be like the communications agency who fails to communicate - make it easy and pleasant for your prospects and customers to reach you. Your business's reputation and success depends on it.

RINK Consulting
1420 Locust Street, Suite 31N
Philadelphia, PA 19102
215-546-5863
lrink@lindarink.com
www.lindarink.com

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