QuickBooks: Payments on the Go

From the office of:

Weltman Bernfield

Say "Hello" to Rich Bauer, CPA

QuickBooks Pro

Rich Bauer

Rich has over 35 years of experience as a CPA and has been a QuickBooks
Pro for the past 10 years.

His tip is excellent for both newcomers and experienced QB users:

"It's extremely important to make sure all of your entries are dated correctly," Rich says.

"People get in a hurry and get careless and then everything gets distorted."

Have a question that needs a solution? Contact Rich or one of our other QuickBooks Pros...they have the answers!

Topics of Interest?

We're planning our next educational QuickBooks webinar. Have a topic that you want to know more indepth information about?

Or, are you using a new feature?

Send us an email about the topics you want to make sure we cover.

Here's How to Contact Us

Rich Kane

847.941.0253

Email me.

Dean Klemenz
847.941.0205
Email me.

Christine Golz

847.941.0207

Email me.

Adam June

847.941.0204

Email me.

Rich Bauer

847.941.0237

Email me.

Eric Weitz

847.941.0224

Email me.

Weltman Bernfield

485 E. Half Day Rd

Suite 250

Buffalo Grove, IL 60140

P: 847.941.0100
F: 847.941.0101

Greetings!

Our QuickBooks Pros are ready to help you with their expertise. Each month we'll introduce one of our pros and publish their favorite tip. This month, say "hello" to Rich Bauer and make a note of his tip. It's simple...and effective.

We're looking forward to hearing from you! Contact us at partnerinsights@weltmanbernfield.com.

Sincerely,

Your QuickBooks ProAdvisory Team

Virtual Terminal Plus:

How To Process Payments on Remote PCs

Using any Web-capable PC and this merchant service tool, you can accept credit cards wherever you are.

We've talked about how Intuit Merchant Services for QuickBooks lets you accept credit cards from within QuickBooks. But you can also use your Intuit merchant account to process credit cards from any computer that has Internet access, whether you're at a customer's location or convention or special interest fair.

Once you're back at your office PC, you can use this free feature to move sales into QuickBooks and apply them to invoices.

To get started with Virtual Terminal Plus, log on to the site and sign in using your Intuit login. On the Set up payment page, enter the transaction details (or swipe the card using the optional card reader, $69.95; this will lower your discount rate).

QB credit card

Figure 1: Swipe the customer's credit card using the optional card reader or manually enter the details here.

After the payment is processed and approved, you can print customer and merchant copies of the receipt.

Moving Payments Into QuickBooks

Integration between Virtual Terminal Plus and QuickBooks itself is quite good. Simply open the Customer Payment screen from the home page or the Customers menu.

Under Manage Payments in the left vertical pane, click Get online payments. The Intuit QuickBooks Merchant Service window opens, giving you three options: Recurring Payments, Mobile Transactions and Virtual Terminal Plus.

QB merchant services

Figure 2: This window displays payments available to download.

The first time you download completed credit card sales from Virtual Terminal Plus, QuickBooks automatically uploads your customer list to the site (you may want to take this step before you begin making remote sales).

New online customers are added to QuickBooks, and the lists are synchronized with every subsequent download.

Then the site displays a list of transactions that have been processed and matches them to outstanding invoices (you can also create an invoice here).

To ensure that this setting is correct, click Edit payment preferences from the Customer Payment screen.

And to see a report of the transactions you've added, go to Reports | Merchant Service Reports or

Reports | Customers & Receivables | Online Received Payments.

Simple Tools, Complex Process

If you close sales away from the office, the ability to accept credit cards through Virtual Terminal Plus is likely to increase your receivables. Intuit has made this process easy with its tools and integration, but the overall management of credit card sales should not be taken lightly.

We can help you get started and troubleshoot along the way.

Save the Date!

QuickBooks: Beyond the Basics webinar

with Richard Kane

April 26, 2012

Special discount rate of $49 for WB clients (regularly $69).

Watch your email inbox for more information.