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BAYONNE PLACE PROPERTY OWNERS ASSOCIATION
2012 ANNUAL MEETING
Saturday, February 11, 2012
Call to Order and Welcome
President, Frank Pohlkamp, called the annual meeting of the Bayonne Place Property Owner's Association (POA)to order at 6:30 pm. In attendance were President, Frank Pohlkamp, Treasurer, Lynn Reynolds, Secretary, Missy Bridges, Vice President, Kristi Diaz, and Vice President, Michael Johnson. Approximately 33 residents were present and 36 proxies received which the Board certified, making up a quorum.
Frank Pohlkamp welcomed the residents and introduced the board members. Missy Bridges read the minutes of the 2011 annual meeting. Ken Knecht made a motion to approve the 2011 Annual Meeting Minutes. John Anthony seconded the motion and those in attendance approved it.
Treasurers 2011 Report and 2012 Budget
Lynn Reynolds provided a copy of the 2011 Income and Expense Statement and 2012 Budget to all residents present. The 2011 income from dues, late fees, insurance settlement, and interest on CDs totaled $45,692; expenses were $45,387; the POA had a negative cash flow of $305, with an additional payment of $963 due from the 2011 insurance claim. Lynn Reynolds also stated that she was still working with the water company on getting credits for water usage attributed to leaks in their lines. The 2012 budget was set at $38,200 for income and $48,675 for expenses. This is the first time the POA has budgeted to spend more than it would bring in. This is due to an additional $10,000 budgeted for security cameras and will come out of current assets. The Bank and CD balance as of December 31, 2011, totaled $81,585.
A motion to approve this financial report was made by Bill Franks, seconded by Charles Reynolds and approved by the residents.
Nominations and Election of New Board Members
The next order of business was election of board members. Missy Bridges, Frank Pohlkamp, and Lynn Reynolds were each coming off of the Board. There were three 3-year vacancies to fill. After poling the residents in attendance, Gail Wood was nominated by Michael Johnson to serve on the board. Phyllis Pohlkamp seconded and the residents approved the motion. Bill Franks nominated Connie Borromeo for the second three-year position on the board. Phyllis Pohlkamp seconded and the residents approved the motion. Phyllis Pohlkamp nominated Missy Bridges for a second three-year term on the board. Missy Bridges said that she would be willing to serve for one more year, but would not stay for the entire three-year term. John Anthony seconded and the residents approved the motion.
Old Business
Newsletters and Directories - Missy Bridges stated that a new resident directory had been published and delivered in November of 2011 and that the POA would continue to publish a yearly update. The newsletters have been well received and will continue to be emailed out on a regular basis.
Neighborhood Garage Sale and Dumpsters - Missy Bridges reported that at least 15 households participated in the May 2011 Bayonne garage sales. She reported that due to liability issues, Chenal Properties would no longer allow the property owner's associations to place dumpsters at the Chenonceau Park. There will be an effort by the Bayonne POA to hold a neighborhood garage sale the first weekend of May and October in 2012.
Christmas Decorations - Frank Pohlkamp reported that Mary Jane Riggins and Ginger Fleming had designed and helped with the installation of new Christmas decorations. They had four banners installed and wreaths on the arches and marquee. It was a very attractive display and made it through the season without vandalism or theft. An overall success!
Cross Walk - Frank Pohlkamp said that Phyllis Pohlkamp had called Bill Henry from Little Rock Public Works to have the cross walk installed on Chenonceau. He was very responsive and it was finished in a week. Ken Knecht asked if the cross walk could be moved closer to the Bayonne Place intersection. Frank said that there are regulations that prohibit it from being closer to the entrances of our community and the apartments.
Mapco Development - Frank Pohlkamp stated that the Mapco project had been abandoned by its developers. He also said that McDonalds had conceded and stopped fighting to build a restaurant close to Bayonne.
New Business
Apartment Complex on Chenonceau - Frank Pohlkamp spoke about the progress of the new Chenal Ridge apartments. They are currently signing leases and will be ready to move into in June or July. There were several questions about the apartments. Q1 - Will the apartments have access to Chenal Valley Pools? A1 - No they will have their own pool and not be granted access to the Chenal Valley Pools. Q2 - Who is responsible for the damage the construction crews have done to our roads? A1 - The developer is responsible for repairing roads they have damaged. The city is responsible to enforce this. Q3 - Will the apartments attract federal housing participants? A3 - The developer previously stated that they have accepted no federal funding, so will not be required to accept housing participants. The apartments are intended to be high end and luxurious. They will cost around $800 to $1,350 per month plus additional fees for garages and pets. A model is now open. If residents would like to view the model they should go to the administration building and ask for a tour. The apartments are gated, so there is not direct access without going through the front building.
Stop Light at Chenal and Chenonceau - Frank Pohlkamp said that the Chenal Ridge Apartment Developer has offered to pay $25,000 toward the installation of a traffic signal at the corner of Chenal and Chenonceau. The Presidents of Aberdeen, Bayonne, and Margeaux POA's recently sent the city a letter to remind them of the commitment they have made to install this light and to ask them to include it in the current budget. Phyllis Pohlkamp said that she spoke with Bill Henry from the city and has verified that the project has been funded. No dates have been provided as to completion of this project.
Sidewalk Replacement Program - Kristi Diaz discussed the Little Rock sidewalk replacement program. The city of Little Rock is reinstating a $400,000 program to repair broken and dangerous sidewalks. They will make applications available in March or April and Diaz stated that the board would make the residents of Bayonne Place aware when and how to apply to have their sidewalks repaired.
SecurityCameras- Missy Bridges discussed plans to have security cameras installed at the entrance to Bayonne. One camera would capture the face of the people in the car, one would capture the license plate of the car, and the third camera would focus on the marquee. Bridges stated that she has procured three bids and the new board will make the final decision about which company to purchase the system. Prior to installation of the cameras, a site plan would be filed with Chenal Valley POA and once the system is in a sign will be erected to warn of the security cameras.
Community Standards Update - Kristi Diaz stated that most community standards violations are easily resolved with a letter from the board. Lynn Reynolds said that twice the POA has had to intervene and have properties cleaned up. When the board has paid to have repairs made, the homeowner has been sent a bill and a lien has been filed on their home for any amounts owed to the POA. Diaz said that our Bill of Assurance states that the POA has the legal right to clean up a property if the homeowner is not keeping up with community standards. However, if the homeowner declares bankruptcy, the POA might not be able to recoup the expenses.
Landscaping and Maintenance - Michael Johnson and Frank Pohlkamp discussed the damage that Windstream caused to the landscaping at the entrance of Bayonne Place. Pohlkamp and Johnson are working to have the repairs made and get Windstream to make reparations. John Anthony stated that the board should contact Chenal Valley to have them work with Windstream to have the trees and branches removed that they knocked down while trenching for their cable lines.
Open Forum
Questions and Answers -
Q1 - Butch Warren of 33 Durance asked for an update about the sprinkler system backing up and flowing across his driveway.
A1 - Michael Johnson said that the sprinkler has been capped and the area around it is dry. Therefore, he believes that the leak is coming from the city owned pipes. Little Rock water must fix the leak.
Q2 - Todd Baldwin asked if a 4 way stop or speed bumps could be installed to slow traffic along Chenonceau.
A2 - Frank Pohlkamp said that because Chenonceau is a four-lane thoroughfare the city would not be willing to impede the flow of traffic. However, he suggested that we contact the police to monitor the area.
POA Dues Drawing -
Carlos and Connie Borromeo of 9 Iviers Drive won the drawing for 2012 Bayonne Place POA dues. Congratulations!
Phyllis Pohlkamp motioned to adjourn the 2012 Bayonne Place POA annual meeting. Charles Reynolds seconded and the residents approved.
Respectfully submitted,
Missy Bridges, Secretary
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