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Small Business Solutions, LLCCaricature
PO Box 10053
Huntsville, AL 35801
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March 2012



I hope you've been enjoying this beautiful weather and early beginning to spring! 


For the team at Small Business Solutions, this season has been a time for QuickBooks upgrades.  With the release of QuickBooks 2012 and its added features, we have assisted many of our clients with the installation of the new version.  We also have been happy to introduce several clients to the benefits of Intuit's payroll and credit card processing services.  If you have been searching for worry-free solutions for either of these areas, please contact us for information!


I'm sure those of you in the Huntsville area are familiar with the radio station WTKI (1450 AM/92.9 FM), where it is my pleasure to host "QB Bob on the Radio" Thursdays at 8am.  If you are out of the listening area (or if you just happen to be a late riser), you can still catch up with the show via our podcasts, posted weekly on our website's podcast page.


If you haven't had a chance yet, take a minute to peruse our website at QBBob.com!  Changes are made frequently, so check back often!  And please don't forget to follow us on Facebook, Twitter, and LinkedIn.


Thank you for your continued support!


Best wishes,


"QB Bob" Crook

Owner, Small Business Solutions, LLC

QuickBooks ProAdvisor

Intuit Solutions Provider (ISP)

Certified - Advanced, Enterprise, & Point of Sale

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Portable Productivity: Smartphones Do Invoices, Expenses, Time Billing


These three web-based apps - accessible via your smartphone -- provide mobile access to QuickBooks data.


Accounting in the cloud is closer than you might think. In fact, it's here, in some cases. QuickBooks Online, of course, is entirely cloud-based, but itdoes not yet offer all of the features found in Intuit's top-of-the-line products, Premier and Enterprise.


In the meantime, Intuit itself, as well as third-party developers, have built online apps that fill in some of the gaps. These add-on solutions exist on websites, but they can collect data and synchronize it with desktop QuickBooks. So can that iPhone or Android that's sitting on your desk right now.


Many Mobile Applications


To find these apps, go to the IntuitApp Center and click on All Apps. There are dozens of them, arranged by category (Billing and Invoicing, Customer Management, Inventory Management, Apps by Intuit, etc.).


Your first stop should be at Intuit's QuickBooks Connect (this is the name of the online application that you'd use on a remote PC or laptop; the name of the smartphone app is QuickBooks Mobile). This app gives you easy access to your customer and sales data when you're away from your office.


Figure 1: QuickBooks Mobile, shown here on the Android operating system, gives you sales tools when you're away from desktop QuickBooks.


Remote Sales Tools


Whether you're working in web-based QuickBooks Connect or on a smartphone, your data and transaction options are similar. QuickBooks Connect has a few more features, like an Item List and Customer Center, but both let you:


  • Access multiple company files
  • View, add, and edit customers, estimates, invoices, and sales receipts, using QuickBooks' custom templates
  • E-mail these forms to customers


QuickBooks Mobile and QuickBooks Connect use the Intuit Sync Manager - located on the desktop where QuickBooks is installed -- to keep data current everywhere. That computer must be running for syncs to work.


Figure 2: You can create and e-mail invoices from QuickBooks Mobile.


Prices start at $9.95/month for one user; a 30-day free trial is available.


Manage Travel Expenses


Concur Breeze grabs the data you need (customers, employees, jobs, etc.) from QuickBooks to record expenses on the road. You can enter charges directly into a form or snap a picture with your phone - it'll be attached to your expense report. These charges are then sent to a report template that thoroughly documents the charge, letting you specify variables like the trip purpose, travel policy type, project and client. The status of your approval and payment are also included here.


You can send travel itineraries from your free TripIt Pro account and credit card charges directly to an existing expense report to accelerate the process. And once an expense report is approved, money can be moved automatically from the designated company bank account to an employee's account. $8 per month per user; free 30-day trial.


Figure 3: Concur Breeze provides mobile expense management.


Mobile Time-Tracking


If your company has employees or contractors who work remotely and submit hours for approval, consider eBillity Time Tracker for Intuit QuickBooks. After it pulls in customers, service items, and employees from QuickBooks, you can invite workers to track their time on their smartphones by either entering it manually or using the timer, and then sync it with the online application.


Mobile workers can use the application in offline mode; entries are uploaded when they reconnect. Prices start at $10/month for Admin and one user.


Figure 4: eBillity Time Tracker for Intuit QuickBooks is a great companion app for remote workers.


 The Cloud = Convenience And Accessibility


Synchronization - especially across three or more devices - is a simple concept whose implementation can be not-so-simple. We can help you determine which apps make sense for you and get them up and running.


Integrated, web-based applications accessed by whatever computing device happens to be nearby are the essence of cloud-based accounting. Intuit and its companion mobile apps offer the convenience and accessibility that the Internet is making possible.


If you need help with any of these applications, or questions about "the cloud", please email or call us. We are your partner in building a successful business.

Small Business Solutions, LLC

PO Box 10053  Huntsville, AL 35801

256-337-5200  info@qbbob.com  www.QBBob.com


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