Medicare Over-Payments and Immediate Offset Requests "Do I send Medicare a check to repay an overpayment, or is it best to ask for an Immediate Offset?" This question has plagued many. There are advantages to requesting an Immediate Offset. Advantages in requesting an Immediate Offset include: - Avoiding the possibility of checks crossing in the mail and subsequent duplicate collection
- Saving costs associated with check fees and postage
- Avoiding chance of interest accrual due to late receipt
The completion of a "form" is not required. However, we ask that you follow the step-by-step instructions outlined for you below. To request an immediate offset, fax your request to "Immediate Offset" at the appropriate fax number below: J1 Part B - (803) 462-3916 To ensure your request is handled appropriately, all requests must include: - A copy of the first page of the overpayment demand letter you received, as well as the detail pagesshowing the Account Receivable(s)/Invoice Number(s)
- Indicate 'Immediate Offset' on the fax cover sheet
- A copy of the spreadsheet identifying the claims included in the overpayment (if one was received)
- The printed contact name and signature of the person requesting the immediate offset should also be included on the fax cover sheet
- The contact person should be authorized to make the financial decision to request an immediate offset from future Medicare funds due to your office
- Please include the authorized person's telephone number should there be questions that require follow up
Providers can choose to indicate "Permanent Immediate Offset" on the fax cover, along with the contact name, signature and telephone number mentioned above, if they would like to authorize re-coupment of all existing and any future over-payments through claim payment offset. If this option is made, a formal demand letter will continue to be mailed to the provider for future over-payments, but an additional offset request will not be required for future over-payments. Please keep in mind that immediate offset requests can only be honored if there are pending payments in the Medicare claims processing system from which to offset. If there is an insufficient amount of pending payments to satisfy the overpayment, interest may accrue. This option is NOT available for voluntary/self-disclosed over-payments. NOTE: The above fax number is only for immediate offsets. Any other financial concerns should be sent in writing to the appropriate address below. J1 Medicare Part B - HI/NV Palmetto GBA J1 Part B Over-payments P.O. Box 1416 Augusta, GA 30903-1416 Northern California Providers Palmetto GBA J1 Part B Over-payments P.O. Box 250 Augusta, GA 30903-0250 Southern California Providers Palmetto GBA J1 Part B Overpayments P.O. Box 550 Augusta, GA 30903-0550 |