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Nailing the Out of Office Message
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When you will be out of your office for a day or longer, it's important to activate your Out of Office Responder. Depending on your email management program, it is sometimes referred to as the Vacation Notice. Here are 4 things to keep in mind when writing this message:
- If you're going to be gone for a period of time, list those dates.
- Be clear about when you'll be returning.
- Mention to what degree you will be checking messages.
- If your job dictates a back-up contact, confirm with someone else in your department and include their contact information in your message.
Example:
Thank you for your email. I am traveling April 2-6, returning to the office on Monday, April 9th. I will not have access to my email during that time. Should you need assistance, please contact Molly Anderson at 952-944-9470, extension 102.
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