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Third Quarter Newsletter 2009 Hello Summer!
It is hard to believe that Summer is already here. I guess time flies by when you are having fun! We've been busy doing what we love to do and what makes us happy - managing events!

This quarter, we've had the privilege of being part of many successful conferences, tradeshows, meetings, road shows, and special events. Thank you to our clients for allowing us to be a part of these events this past quarter.

Much like everyone else, we have felt the strain of these challenging economic times. We continue to work hard to help our clients maintain quality events while looking for unique and creative ways to scale down their budgets. We are thrilled that our clients look toward us for advice and trust that we have their best interests at heart. This time will soon pass for all of us. Hopefully in the end, we will have all learned something- to look at events differently in the future.

Visit us on Facebook this summer! We will be talking about the events we produce, our volunteer opportunities, and the latest trends in the industry. Become an RTP Facebook friend, get to know us better and see what we are up to. After all, one can never have too many friends!

A word from RTP's Director of Operations
by Rebecca Partman   Rebecca Partman
How is RTP helping clients navigate through the economy and media challenges we are currently facing in our industry?

We have actively partnered with our clients to analyze efficiencies and offer ideas and strategize on budget saving measures.

Some of our staff attend more industry-related meetings bringing back ideas through networking with other planners nationally. We are able to relay the latest survey information about our industry, such as trends, actions and future outlook scenarios to help support our client's positions with their executives in stemming contraction of budgets and marketing plans, keeping the action moving forward so that our clients are better positioned when things are on the upswing again.

Some of our staff have volunteered their personal Community Service Time Off to helping clients with very tight budgets this year manage logistics onsite the day of their events at no charge to the client.

Our logistics teams are looking to find internal resources inside client companies who might be able to help take on some of the workload to reduce costs and meet new limitations on some budgets.

We partner with other vendors to offer package services that can be leveraged in different ways, offering creative solutions to problems.

We are living our own company's value daily of providing extraordinary customer service which is fueled by our deepest and sincerest desire to help our clients, many of whom we consider our friends.
Employee Spotlight
Kim Pratt, RTP Contractor   Kim Pratt
Now here's a familiar face and name for many of our long time clients. That's right, Kim Pratt, co-founder of RealTime Productions, is welcomed back in a contractor role with open arms!

How did you get started in the event industry?
I got married in 1995 and needed to have a paying internship that related to my degree in Business Administration and Marketing so I could finish up the last component of my degree and we could afford to live in Seattle while my husband finished his schooling at UW. The only paid internship I could find was in the event industry. The moment I started getting involved in events I know it was the perfect fit for me.

What is your history with RealTime Productions?
In 1997 my amazing friend and business partner, Jeanne Berry and I started RealTime Productions. We started working out of Jeanne's home in "suite B" and things took off from there. It wasn't long before we had to hire employees and move to new office space. We had some of the best clients around and were privileged to work on some amazing once-in-a-lifetime events, let's face it the corporate economy was quite a bit different in the late 1990's and early 2000's and companies had the funds to include a lot of fun components into their events. However fun the ride was the desire to start a family was greater for me and my husband. So in 2002, I left RTP behind to become a stay at home mom to my newborn son and welcomed our daughter in 2004.

What is your favorite thing about planning events?
My favorite thing is that week prior adrenaline rush or anxious feeling. Some might call it stress but I thrive on it. I honestly work best when I have that excited feeling rushing through my veins and I have so much on my mind I am forced to be super organized and efficient. I also love to be sitting in the wings when the event doors open watching the expression of the attendees face when they walk in the room. When they are smiling, happy and amazed then my mission has been accomplished.

What are you looking forward to now that you are back with RTP?
I am thrilled to be back managing events; it is truly a job I am passionate about. I know the transition back wouldn't be as exciting if I wasn't working with Jeanne again; we work so well together that it is just natural to be back. The glorious part is at the end of the day I don't have to deal with any of the business aspects of the company and can just relax and spend time with my family.

Getting Involved in Industry Associations
by Caryl Sutorius, Director of Sales and Marketing   Caryl Sutorius new
What industry associations are you a member of?
I am a member of MPI-Meeting Professionals International, PCMA-Professional Convention Management Association, the Seattle Convention and Visitors Bureau and the South Lake Union Chamber of Commerce.

I hear that you are very involved in MPI. What is your role there?
I have been the Director of Industry Alliances at MPI for the past year. In this roll, I have been responsible for the Industry Summit, which is a joint effort between MPI and PCMA that is held every September and the Cascadia Educational Conference, which is held in March.

Will you continue in this position this coming year?
Actually, I will not. On June 30th, I was installed as our chapter's Vice President of Education. This is a huge responsibility and an important role in our chapter. I am honored to have been selected. MPI is all about education and the importance of taking it to the highest level for our members. As well as overseeing the Industry Summit and the Cascadia Educational Conference, I will be in watching over our monthly programs- venue selection, format, speaker management, audio visual and food and beverage- everything that makes a meeting valuable to an attendee! My first responsibility will be creating the Education Plan for the upcoming year.

A little bird told me that you were nominated for an MPI award. Tell me about that:
This is very exciting to me. I was nominated for both the Tomorrow's Leader Award and Supplier of the Year. For me, it is so nice to know that my fellow members appreciate my efforts and contribution to the chapter. To think that somebody nominated me for these prestigious awards is truly an honor. I also received our chapter's scholarship to attend the 2009 World Education Congress in Salt Lake City, UT in mid July. I also had the privilege of being sent to the Chapter Leadership Conference in late May in Fort Worth, TX.

What advice do you have for your friends in the industry regarding membership in industry associations?
Join. Stay involved in the industry. The education keeps you on top of your game and the networking opportunities that you will find by being a member keep you connected. I was recently quoted in an article for NW Events Magazine regarding the value I see in my memberships. I truly believe that you will get back what you put in to everything that you volunteer for. Don't over extend yourself and commit to something that you cannot fulfill. Find the right fit for you and make the most of it!

Helping Hands - RTP Heads to the Farm
  Marra Farm
RTP Volunteers at Marra Farm

As spring was slowly arriving, the RTP staff had the great privilege of volunteering at Marra Farm in the South Park neighborhood of Seattle. Sue McGann runs a great program there, and she was more than enthusiastic to have us come even though our collective gardening experience didn't add up to a hill of beans. Sue knows her stuff, is passionate about her work, and was happy to share her knowledge. Since our group is more used to crowded expo halls than wide open spaces, it was refreshing to spend the day outside at this four-acre farm that clearly has had a city expand around it. According to their website, Marra Farm produces over 13,000 lbs of organic produce each year. RTP staffers played a tiny part in the overall yield by hauling wheelbarrow after wheelbarrow of organic compost to fresh planting sites. After a lovely al fresco lunch delivered by Gretchen's (yes, they can find you down there), we returned to the field to plant seedlings such as dinosaur kale. Though our backs ached, we came away with a greater understanding of the hard work that goes into such a community effort and a renewed appreciation of where and how our food comes from.
For more information or to volunteer, visit Marra Farm.
RTP Lends a Hand on Earth Day
  Danny Woo
Earth Day- cleaning up the Danny Woo Garden

Caryl Sutorius, Director of Sales and Marketing at RTP, recently joined fellow Seattle Convention and Visitor's Bureau members to volunteer for Earth Day at the Danny Woo Garden. A community garden on the hillside on the north edge of the International District; the Danny Woo International District Community Gardens are a 1.5-acre plot reserved for about 120 older and low-income International District residents, who grow a profusion of vegetables and fruit trees. Visitors can wander along the gravel paths and admire the tidy gardens and the Seattle skyline, as well as views of Elliott Bay. "It was wonderful to be able to clean up the gardens for the community to enjoy. We worked together to trim bushes, weed the gardens and clean up the trash left behind by past visitors. There was such a sense of accomplishment by all of us, to see what we could get done as we joined forces and worked together to bring the garden back to a place that everyone would enjoy visiting."
RTP Rockin' On....
  Rock and Roll
RTP team gets an early start volunteering for the Rock and Roll Marathon
Jeanne, Caryl, and Annie got into the groove and volunteered for the Inaugural Rock 'N' Roll Marathon in Seattle on June 27th. They were also joined by our friends from IMIGRI, Ellena and Sophie. From Tukwila to Seattle, the streets came alive as 25,000 participants raced to the finish along a beautiful scenic course that ended at Qwest Field. RealTime Productions was responsible for putting together the VIP tent and greeting runners as they crossed the finish line. The RTP team was excited to be a part of this memorable event and assisting in making it a special experience for all who took part.
 

Caryl Sutorius
Director of Sales and Marketing

phone: 206-264-7770
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