Outlook email addresses are not necessarily in your contacts or address book! If you're using Microsoft Outlook (or Outlook Express) you may have noticed that as your begin typing an email address into the "To: or CC: or even BCC: field, a slew of constantly refining matching names begin to fill the field. When you see the one you want pop up, press the enter key and the email address is transferred.
Look for this address in your contacts or address book list and it might not be there. A bigger issue might be moving everything to a new computer and Lo and Behold! All those names are gone. Here's the secret and the fix.
Each time you type an email address or reply to an incoming email, Outlook stores that recipients address in what we call a Nickname File. This file is stored in a hidden folder on your computer and while not unlimited in capacity is enormous and large enough for most of us. When the "nickname cache" does fill up, Outlook begins to overwrite the oldest entries.
Want to delete an entry, perhaps because you mistyped an address and it keeps popping up, just scroll down the list and press the "Delete" key.
Moving the nickname file to a new machine is doable but might be a bit complicated. You will need to change the default file display options to view hidden files. Make sure Outlook is not running. Now navigate (Windows XP) to
\\ "Documents and Settings"\"Your user name"\"Application Data"\Microsoft\Outlook or of you have Vista or Windows7 C:\Users\"your user name"\\AppData\Roaming\Microsoft\Outlook and copy the contents to the new machine and place it in the same folder.
|