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Baylor Evnen Curtiss Grimit & Witt, LLP is located in downtown Lincoln, Nebraska at Wells Fargo Center, 1248 O Street, Suite 600.
Baylor Evnen is a full service law firm, serving individuals as well as small businesses. The firm has extensive experience in both civil and criminal litigation, estate planning, probate, real estate, commercial and corporate law.
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| Mother was Right: An Ounce of Prevention Really Is Worth a Pound of Cure (And it's Cheaper, Too!)
By: Bill Blake
Thanks, in large part, to Home Depot, Lowes, HGTV and the Internet, we now more than ever live in a "Do It Yourself" society. People have become empowered to attempt, or in some instances even scoffed at for not attempting, projects that were once reserved for the trained craftsman. Who needs to hire an electrician, plumber, carpenter or other contractor when you can go to one of the big box stores and save hundreds, if not thousands of dollars? Sure, you can do it. They can help.
This phenomenon is not limited to home improvement. With a few mouse clicks on the internet, people can find the resources that will enable them to file their taxes, diagnose their medical conditions and perform their own legal work. But what happens if something goes wrong? If the basement ends up full of water, an electrical fire starts in the wall, or the "dot-com" purchase agreement leaves out important, state-specific provisions, then what? Then, almost invariably, people seek out the professionals who are called upon to fix a much more daunting, and typically much more expensive problem that could have easily been avoided.
In many of our practices, we have encountered situations in which we could have offered clients practical and cost-effective advice at some earlier time which would have avoided the problem for which they have come seeking counsel. And, almost invariably, it ends up costing significantly more to fix a problem than it does to avoid one. An example of such a situation recently came up in a case we successfully litigated. The case involved the purchase of a piece of property near Lincoln that was subject to a right of first refusal. As you will see, while the end result turned out well for the client, the path to that result was long and expensive.
In February 1998, Bob and Brenda Buyer (for the purposes of this article, we feel it is appropriate to avoid using real names) entered into an agreement with Samantha Seller to purchase part of a parcel of real property she owned. During the negotiations, Bob and Brenda had a discussion regarding the property she was not selling, and the possibility of acquiring a right of first refusal should Samantha decide to sell it in the future. Samantha informed Bob that she had already granted a right of first refusal on part of it to Tom Neighbor, an adjacent landowner. Bob was agreeable and the purchase agreement was drafted to reflect that Bob and Brenda had a right of first refusal, subject and subordinate to the right previously granted to Tom Neighbor.
Trouble Spot #1
Neither Bob and Brenda nor Samantha sought the assistance of an attorney in drafting the purchase agreement and the terms of the right of first refusal. There was no language in the purchase agreement that dealt with what events triggered the right, how notice had to be given, how the intent to exercise the right could be communicated and/or acknowledged, and any time limits for providing notice of intent to exercise the right. In short, the terms and conditions regarding Bob and Brenda's right of first refusal were not developed.
In June 2005, Samantha listed her remaining property for sale. Her real estate broker provided written notice to Bob and Brenda that the property was for sale, and that once an offer came in, they would have 24 hours to meet or exceed said offer.
Trouble Spot #2
Did the right of first refusal impute a duty to match or exceed any offer that Samantha received, or just an accepted offer? Were all the parties relying on the realtor's understanding and interpretation of the right of first refusal? Without any defined terms, how were the parties to prepare and proceed should an offer come in? Where did the 24-hour requirement come from?
Samantha received an offer to purchase her property from Johnny Law Suit. Samantha accepted the offer and her realtor contacted Bob and Brenda to advise them of the purchase agreement. Within 24 hours, Bob's real estate agent delivered a purchase agreement to Samantha offering to purchase the property for the same price Johnny had offered. However, Bob and Brenda had inserted an addendum to the purchase agreement which stated:
"Buyer reserves the right to assign this contract to a third party prior to closing."
Trouble Spot #3
Were Bob and Brenda able to change the terms of Johnny's accepted offer? Did this new language constitute a material change? Did they even need to include that language in order to assign their right prior to closing?
A few days later, Bob and Brenda received correspondence from Samantha's attorney, indicating that their offer was not acceptable as it provided the ability to assign the contract to a third party prior to closing. The letter indicated that Samantha intended the right to be personal to Bob and that she was not willing to allow its assignment. Furthermore, Samantha advised that Johnny had submitted another offer for more money and that Bob and Brenda had 24 hours to agree to, or exceed its terms. Bob advised they would stand on the initial exercise of their right and they were ready, able and willing to close.
Trouble Spot #4
Can a right of first refusal be assigned? Did Bob and Brenda know when they entered the agreement that Samantha did not want it to be assigned? Can Johnny bid against Bob and Brenda after they have exercised their right of first refusal?
Ultimately, Samantha did not sell the property to either Johnny or Bob and Brenda, but did sell a small parcel to Tom Neighbor. Johnny filed a lawsuit against Samantha as well as Bob and Brenda, seeking declaratory judgment to determine the rights and duties of the parties. After a trial, the court dismissed Johnny from the action, finding he lacked standing. The trial court reasoned that Samantha had not intended the right of first refusal to be assignable. Accordingly, it determined that Bob and Brenda's offer to purchase was an invalid exercise of the right of first refusal and dismissed their claims. Bob and Brenda appealed the District Court's decision.
Nearly three years after the original purchase agreement, the Court of Appeals determined that once Samantha decided to sell her property and accepted Johnny's offer to purchase, Bob and Brenda's right of first refusal ripened into an option contract. By law, option contracts are assignable by the optionee. It did not matter that Samantha did not want the right to be assigned; she had not so stated in the original agreement. As such, Bob and Brenda's reservation of a right to assign before closing did not constitute a material deviation from Johnny's original offer. The District Court was reversed with direction to grant Bob and Brenda specific performance of the contract.
We believe the Court of Appeals reached the right decision, and that Bob and Brenda were entitled to purchase the property. The purpose of this article is not to discuss the substantive law of options, but rather to highlight the fact that sometimes it just makes sense to seek the assistance of a professional. If Bob and Brenda had taken one hour at any one of the identified "Trouble Spots" to meet with an attorney about their transaction, it is very likely that the litigation could have been entirely avoided; $200 to save $25,000, not to mention nearly three years of their lives. We strive every day to help our clients, which includes helping them save money and emotional energy.
So, the next time you head to the basement with your gloves, pipe wrench and torch, take just a second and remember Bob and Brenda. What did that plumber say it would cost? Maybe more importantly, do you still want to be worrying about it three years from now? That's what we thought! |
| Electronically Stored Information and Litigation Holds: Do you have a policy?

As technology continues to advance, electronically stored information or "ESI" has become a relevant issue in nearly every litigated case. ESI is, literally, everywhere. Examples of ESI include everything from the obvious: e-mail, voicemail, computer hard drives and company networks, to those items that may be less obvious: text messages, instant messages, i-Pods and jump drives. With such a massive volume of information, the ability both to retain and retrieve ESI is more important now than it has ever been. As you are likely aware, the Federal Rules of Civil Procedure were amended, effective December 1, 2006, to address issues surrounding ESI. While Nebraska has not made similar changes to its rules, it is important to keep in mind that there may be a duty to produce ESI. The amendments to the Federal Rules point out that, while the duty has always existed for litigants, the amendments were made to remove any doubt. While it is stating the obvious, once a lawsuit is filed, all reasonable efforts to maintain ESI should be undertaken. And generally, once litigation commences, parties can expect to receive word from counsel regarding the need to preserve that information. However, what may surprise many is that in a number of cases, the duty to preserve ESI exists before the lawsuit is even filed. Under the Federal Rules of Civil Procedure, the duty to preserve ESI can attach pre-litigation. Specifically, the duty is triggered at the time litigation is reasonably anticipated and a potential litigant should know that particular evidence may be relevant. It is not always clear what may indicate litigation is reasonably anticipated, but "triggers" may include such activities as the filing of an EEOC charge, providing notice under the Political Subdivisions Tort Claims Act, and filing a first report of injury. This is important because these triggers could occur months before counsel is retained. Once the duty to preserve exists, a litigant (or would-be litigant, as the case may be) must suspend any routine policies for the retention and/or destruction of documents and ESI. This "litigation hold" is designed to ensure any relevant documents and ESI are preserved, and is only the first step in the discovery process. All relevant individuals should be identified, which will likely include in-house information technology people and any staff charged with duties regarding data backups. While having a litigation hold policy is imperative, its mere existence is not enough; the policy must be enforced. Failure to enforce the policy and failure by counsel to take affirmative steps to monitor compliance can expose both the litigant and the attorney to sanctions. There is a distinction between preserving information and ultimately producing information. Accordingly, the fact that data must be preserved does not, necessarily, mean it must be produced. The opposite is also true: the fact that it does not have to be produced does not mean it can be destroyed. An example concerns data the court would consider inaccessible: Normally, backup tapes that are kept solely for disaster recovery would not be subject to a litigation hold. However, if the backup tapes are regularly accessed as an archive, the exception will likely not apply. All of the privilege rules still apply to ESI. As technology continues to advance, ESI and the litigation hold process will undoubtedly become even more important and an even larger part of the discovery process. We are currently advising many of our clients with respect to their litigation hold policies. If we can be of any assistance to you, please let us know. |
| Workers' Compensation:
Clear Your Schedule for the Fee Schedule

You are a busy workers' compensation claims handler trying to complete one of a hundred things you need to do today when you receive a call from the attorney handling the case that is going to trial in two weeks. The attorney wants to know if you have gotten all of the unpaid medical bills audited per the fee schedule. This is about the last thing you wanted to deal with today. You wonder, "Can't we just get those audits done after trial and if we are ordered to pay the bills, we can pay them per the fee schedule then?" The answer to that question is "no," and a recent trial court ruling in the Nebraska Workers' Compensation Court illustrates exactly why. In Porter v. KDI Excavating, L.L.C., Doc. 207, No. 1981 (September 4, 2009), an Award was entered in favor of the plaintiff which provided for payment of medical expenses in the total amount of over $106,000.00. No medical fee schedule audits were received into evidence at the time of trial. The Award provided for payment to the medical providers in accord with the medical billings offered by the plaintiff at trial (the full amount of the bills). After an unsuccessful appeal, the defendant insurer paid the medical providers pursuant to fee schedule audits obtained post-appeal, which were never offered at trial, never received in evidence and never approved by the trial court. The plaintiff then filed a motion for payment of medical expenses and attorney fees, contending that the defendant was required to pay the bills in full, not pursuant to the fee audits that it obtained post-trial. In its Order on the plaintiff's motion, the trial judge was very specific in explaining that medical billings may not be paid pursuant to post-trial fee audits if they were never received in evidence or approved by the Court. The Court cited to two appellate cases, one from the Nebraska Supreme Court and one from the Nebraska Court of Appeals, which state that once the employee has offered a medical billing statement, the plaintiff has met his burden of showing that the charges are reasonable. The burden then shifts to the defendant to show that the amount to be paid is actually something less-the fee schedule amount. Thus, the defendant must offer the fee schedule audit in order to prove that the reduced amount per the fee schedule is the amount that should be paid. The Court stated, "To allow an employer/insurer to ignore an order for payment of an itemized amount to a medical care provider and instead obtain an audit amount post-judgment with no judicial review potentially creates a myriad of problems for an employee when the medical care provider and insurer disagree regarding the amount tendered." The Court noted that bills could be turned over to a collection agency, harming the employee's credit, while the employer and medical provider wrangle over the amount to be paid. The Court determined that to allow an insurer to pay a medical provider an amount per a post-judgment fee audit was an improper practice prohibited by the Supreme Court. The Court determined that the Workers' Compensation Act gives the employer/insurer a method by which to obtain evidence of fee schedule reductions by obtaining a fee audit and submitting the same at trial. Thus, if such audits are not offered and received at trial, the employer/insurer must pay the amounts specified in the Award-the full amount of the bills. The Court then ordered the insurer to pay the plaintiff's medical bills in full, an additional $14,000.00. The Court also awarded the plaintiff's attorney an attorney fee. So, while it may sometimes feel like a nuisance to get those fee audits done before trial, now you know why you receive those pesky requests from attorneys about them. As the Porter case makes clear-if you want the benefit of the fee schedule, the audits must be offered at trial. |
| Homeland Security Announces Intention to Rescind "No-Match" Rule
In August 2007, the Department of Homeland Security issued a rule entitled "Safe-Harbor Procedures for Employers Who Receive a No-Match Letter." This rule required that certain actions be taken by employers who receive a "no-match" letter from the Social Security Administration. In 2007, a U.S. District Court issued an order stopping the rule from being implemented. In July 2009, the Department of Homeland Security announced that it will be rescinding the proposed "no-match" rule.
Stay tuned for more information regarding future immigration rule changes. |
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Medicare Overhauls Conditional Payment Process
To facilitate and inform settlement discussions, we've been emphasizing the importance of obtaining conditional payment information from Medicare early in a claim, and updating conditional payment information before participating in settlement discussions. In the past, if a carrier wanted to obtain conditional payment information in a particular case, they had to provide the Medicare Secondary Payer Recovery Contractor (MSPRC) with a "Consent to Release" form signed by the beneficiary, and make a formal request for a conditional payment investigation. The carrier then waited weeks, even months, before the conditional payment summary was provided. In an apparent effort to streamline and update the process, the MSPRC has announced significant changes to the manner in which conditional payment information will be disseminated in the future. Effective October 1, 2009: · Medicare beneficiaries will receive a "Rights and Responsibilities" letter from the MSPRC explaining the new process, following which a conditional payment letter will automatically be generated within 65 days after the "Rights and Responsibilities" letter is issued; · The MSPRC will enhance its efforts to post and update (weekly) individual beneficiaries' conditional payment information on the "My Medicare" section of its website which can be accessed by Medicare beneficiaries; · The "Consent to Release" form will no longer authorize carriers or self-insureds to attempt to resolve conditional payment issues; · Only the Medicare beneficiary or his/her attorney or other representative will be allowed to resolve potential conditional payment recovery claims (after a Proof of Representation form is submitted). Under the new procedure, the MSPRC will provide conditional payment information to no-fault carriers, workers' compensation carriers and self-insureds without a "Consent to Release" form, but will only provide conditional payment information to a liability carrier if a proper "Consent to Release" is submitted. Under the new procedure, the MSPRC will not allow anyone other than the beneficiary to challenge conditional payment summary entries as being unrelated to the accident unless a "Proof of Representation form" signed by the beneficiary is provided to the MSPRC. From a practical standpoint, requiring "Proof of Representation" will preclude insurance carriers, self-insureds, and their agents from obtaining authority to directly challenge the conditional payment amount. During this dynamic period of rapid change, as carriers and self-insureds prepare for implementation of the new Mandatory Insurer Reporting requirements and focus on developing best practices for handling and settling claims involving Medicare beneficiaries, Baylor Evnen lawyers Jill Schroeder and Stephanie Stacy are following the latest developments and are consulting with regional and national carriers on a regular basis. |
| Notes from the Firm
Baylor Evnen...in the Profession
Baylor Evnen is proud to announce that Gail Perry and Stephanie Stacy have been selected as members of the American Board of Trial Advocates (ABOTA). ABOTA's primary purpose is the preservation of the civil jury trial. To that end, ABOTA strives to promote improvement in the ethical and technical standards of practice in the field of advocacy, so that litigants may receive more effective representation and the general public may benefit by more efficient administration of justice. ABOTA seeks attorneys who display skill, civility and integrity in the field of trial advocacy, and membership is by invitation only. Gail and Stephanie join Baylor Evnen attorneys Art Curtiss, Don Witt, Walt Zink, Randy Goyette and Steve Gealy as members of this elite organization. Jill Schroeder was recently re-elected as Secretary of the Board of Directors at the Annual Meeting of the National Alliance of Medicare Set-Aside Professionals (NAMSAP). NAMSAP is a nonprofit association addressing the issues and challenges of the Medicare Secondary Payer Statute and its impact on workers' compensation and liability settlements. At the recent Litigation Leadership Symposium of the American Bar Association in Chicago, Bill Blake was asked to serve as Website Editor of the Committee on Condemnation, Zoning and Land Use. Bill will also remain as Editor of the 50 States Compendium of Eminent Domain
Baylor Evnen...in the Spotlight
Several Baylor Evnen attorneys will present at the Nebraska State Bar Association's Workers' Compensation Section Annual Seminar on November 6, 2009. Dallas Jones and David Dudley will present "Workers' Compensation 101," Jill Schroeder will speak on Medicare, and Tim Clarke will present a case law and legislative update. Dallas Jones is the current chairperson of the workers' compensation section, and James Hamilton is a member of the section's executive committee. On October 1, 2009,Stephanie Stacy was an invited speaker at the Annual Fall Seminar of the Greater Des Moines Claims Managers Council, presenting on "What Every Claims Handler Should Know About Medicare Secondary Payer Issues in Personal Injury Claims." On October 2, Stephanie spoke to the Nebraska Association of Trial Attorneys during its 2009 Annual Meeting and Fall Seminar, presenting on "Dealing with Medicare's Right of Recovery at Trial." Dallas Jones and David Dudley were the featured speakers at the Workers' Compensation Section seminar at the Annual Meeting of the Nebraska State Bar Association, held in Omaha on October 16, 2009. Jill Schroeder recently spoke in Nashville, Tennessee, at the 2009 ALFA International Workers' Compensation Practice Group Seminar. The presentation, in the Country Music Capital, was entitled "Always on My Mind: Medicare Mandatory Insurance Reporting," and focused on bringing programs into harmony when Medicare may be involved, measures that can be taken to ensure compliance with Medicare statutes, and other notable information as companies tune up for Mandatory Insurer Reporting. Dallas Jones also attended the seminar. Shane Thielen was the featured speaker at a three-hour seminar at Southeast Community College, Entrepreneurship Center, on October 6, 2009. The seminar covered a broad range of intellectual property and entity formation issues that plague many small business owners, including how to protect trademarks, trade names, copyrights and patents. Brenda Spilker also spoke on what criteria new business owners should consider when forming a business entity. Participation by the attendees was very enthusiastic, and Baylor Evnen looks forward to hosting similar programs again in the future. This seminar was an in depth follow-up to a shorter discussion in September of similar material hosted by the Lincoln Young Professionals Group, a program of the Lincoln Chamber of Commerce. On September 22, 2009, Gail Perry and Julie Karavas made a presentation to the Human Services Federation, a membership organization with 120 nonprofit agency members dedicated to providing quality health and human services in Lincoln and Lancaster County. Established more than 26 years ago, the Federation supports its members through education, networking and the power of collective action, under the current leadership of Rick Carter, Executive Director. The two presented information relevant to nonprofit organizations including employment law issues that affect nonprofit employers and necessary due diligence practices in operating a nonprofit and preserving tax-exempt status. Throughout September, James Hamilton spoke to various groups of human resources and workplace safety professionals on the employer's ability to reduce exposure to workers' compensation claims and overlapping employment law claims. The talks were presented in conjunction with The Nebraska Safety Council as part of its Lunch and Learn Series. In total, James traveled 1,940 miles and spoke to over 55 Nebraska employers in Cozad, Scottsbluff, Kearney, Grand Island, Beatrice, Hastings, Norfolk and Fremont.
Darla Ideus was the presenter of the first Baylor Evnen webinar, entitled "New Rules for the Settlement of Workers' Compensation Claims". Baylor Evnen will be using the webinar format on an ongoing basis to provide information to clients. If you are interested in the new rules webinar, email dideus@baylorevnen.com. To include your name on the list for upcoming webinar invitations, email sfenn@baylorevnen.com.
Baylor Evnen...in the Courtroom
Steve Gealy recently obtained a defense verdict in a jury trial in Federal Court in Omaha. Chris Ferdico obtained a defense verdict in Nebraska District Court, in a case in which the plaintiff had refused to settle for less than $250,000.00. Randy Goyette and Andrea Snowden achieved a reversal in the Nebraska Supreme Court of a district court's finding that investigative reports into racial profiling done at the request of a Mayor by private investigators were investigative records subject to exemption from the public records statute. The Court also reversed a considerable attorney's fee award. Walt Zink and Andrea Snowden obtained a favorable Order granting Summary Judgment in Federal District Court on behalf of an attorney and law firm in a professional negligence action.
The matters referenced above in the "Baylor...in the Courtroom" section are merely a synopsis of the cases tried, mediated or argued by the attorneys of Baylor Evnen. They should not be considered advice or projections of the outcomes of any types of cases. Additionally, the above is for informational purposes only and should not be used or considered in evaluating any specific cases or circumstances
Baylor Evnen...in the Community
As of October 1, 2009, Walt Zink will serve as the State Chairman of Employer Support for the Guard & Reserve in Nebraska. A Department of Defense organization, the group is composed of community volunteers and serves as an intermediary between employers and reserve service members for problems and issues that may develop. Don Witt, Jenny Panko and Amanda Dutton recently hosted the October 2009 meeting of the Syracuse Chamber of Commerce, speaking to the group about estate planning and frequently asked questions.
Again this year, on November 12, Cedars is sponsoring their annual fundraising event for children and families - Power of the Purse. For the past 5 years, the Women Attorneys of Baylor Evnen have been proud sponsors for Power of the Purse and salute the strength and creativity of professional women involved in this great cause.

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| Disclaimer:
Content reflects the firms' opinion and views on general issues. It is not legal advice and cannot replace consultations with an attorney on specific matters. The Baylor Evnen newsletter provides substantive information that may assist you with current issues. It may be considered advertising under the rules of the Nebraska Supreme Court.  |
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