GEC "Virtual Warehouse" Feature
Accessing MY ACCOUNT
MY ACCOUNT
My Account gives you access to your account records with GEC for both your branch purchases and online purchases. You get to see all your account activity regardless if you called the branch and placed the order with a customer service representative or placed the order online. Through Account Inquiry, you can see your current balance and any invoices outstanding. You will be able to see where payments were processed and applied. Open Orders/Bids is anything that is pending - orders placed online or over the phone. Maybe you called the branch and they sent you a quote on equipment. It can be found here. Order History is under the My Account tab as well as Print Invoices.
Housekeeping items are under My Account too. You can change My Settings, Edit Users, and change shipping locations via Shipping Information. My Settings allows you to customize how you view product, reset your login and setup Express Checkout. Edit users allows changes to password and email information. And Shipping Information allows authorized users with multiple branches to change shipping locations.
MY ACCOUNT
* Account Inquiry
* My Settings
* Open Orders/Bids
* Order History
* Print Invoices
ACCOUNT INQUIRY
This page may not be available for all accounts or users, and may require a separate password for access.
Account inquiry details financial information about your account. It displays future, current and aged balances with totals. It also displays month and year to date sales, available credit limit, last payment, terms, and contact information. This information covers all your open orders, not just those placed over the web.
You can search by Reference number or by selecting a page in the upper right corner of the page. The date span defaults to everything, and it determines what transactions are listed and the aging of all account balances displayed. The Reference number can be either a sales order number or your purchase order number.

Future - The part of your balance that is due, that has not yet appeared on a statement.
Current - The part of the balance that has been billed and is due in the current period.
31-60, 61-90, 91-120, Over 120 - The part of your balance that is overdue, by number of days overdue.
Total - Your total balance due.
Deposits - The total of all deposits you've made against open orders.
Orders - The dollar value of material that has been ordered but not yet been shipped to you.
MTD Sales, YTD Sales - Month-to-date and year-to-date sales. Your total sales so far in the current month or year.
6-Mo Average - Your average balance due over the last 6 months.
6-Mo High - The highest total balance due over the last 6 months, at a single point.
Payment Days - This is the average number of days it takes you to pay your balance.
Contact - Two names and phone numbers for contacting you.
Terms - Your payment terms for your account.
Credit Limit - The total credit available for your account.
Available - What is available on your credit; the difference between your limit and the total balance due.
Last Sale - Shows the date and amount of the last sale to your account.
Last Payment - Shows the date and amount of the last payment made on your account.
Reference Number - The sales order number, check number or cash payment number of a transaction.
Br - Branch you worked with on that transaction.
Date - The posting date of the transaction.
Amount- The amount of the transaction.
Payment - The amount applied to the original transaction.
Pmt Date - The date the payment was made.
Balance - The remaining balance for the transaction.
Age - The aging category of the transaction.
MY SETTINGS
Use the Product Display options to set up how your product results will be displayed. If you are on a dial-up connection, we recommend the text-only view. The text-only view has a y/n notation of whether there is an image or not, and if there is, you can click on the "Y" and see the picture as a popup above the product results page.
The Express Checkout Settings allow you to preset your default ordering information, then use Express Checkout for one-click ordering. Select your default credit card and shipping address from the drop-down menus, then click Save and Continue.
OPEN ORDERS/BIDS
This page lists your orders that are in Bid status, meaning they have been submitted, but not yet converted to orders. This is often the default status for orders submitted from the web. As soon as we process your bid, it will switch to an open order, then it will be invoiced and you will be able to see it in your order history.
Pricing on bids is good for a set amount of time. If a bid is not marked as expired, then when you copy the items to your current cart they will have the same pricing. Bids that are expired may have pricing changes when you copy the items to your current cart.
Click on a Bid Number to see the order detail, including the items, ship via, comments, etc. To copy the items to your current cart click on Copy Items To Cart. You can also click on Modify Bid to add or remove items from the bid.
You can search for an order using the PO number or the Sales Order number by performing a reference number search.
Click on a Order Number to see the order detail including the items on the order, ship via and comments. You can also copy the items to your current cart from here.

ORDER HISTORY
This page may not be available for all accounts or users, and may require a separate password for access.
The order history contains a record of all processed orders and other transactions that have been invoiced and notes whether each transaction is a credit or debit. This page does not include bids or open orders.
The initial view is from the beginning of your account to today. Enter alternate dates and click on Get More Transactions to see a specific date range.
Click on the Reference Number to see the transaction detail including post date and time, user ID of the person who placed the order, the amount and the method of payment.
PRINT INVOICES
Enter your date range making sure that the Start Date is earlier than the End Date, and click Submit. It may take a few minutes for the server to return a page.
This function will only show you orders that have already been invoiced, not open orders or bids, or cancelled invoices. You will be returned a page displaying all of the invoices within that date range. Use your browser's print command to print the invoices.
Depending on the number of invoices, it may take a few minutes for the page to load, even on high speed connections.
You now have a very powerful tool for placing orders with GEC. Are you ready to get started? Go to www.gasequipment.com and click on Register for Online Ordering. From here you will be taken to a registration screen. Just follow the directions and soon you will have access to GEC's Virtual Warehouse!
For a copy of the GEC SOLUTIONS introducing our CLICK, SEARCH, BUY, MANAGE edition of our Virtual Warehouse, email your request to
e-newsletter@gasequipment.com