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Hi,
This is a very important email covering 15-17u travel arrangements for the summer.
The complete summer schedules for each team can be found by clicking the links below:
By now, you should have submitted all of your FLEX weekend and team room dates for the summer. If you need to stay in a team room, send an email to lauree.gallion@gmail.com with the details.
The rest of this email covers hotel and bus trip information.
The cost of fuel and hotel rates continues to escalate. This email has been delayed a couple of weeks because we have been trying to find lower cost hotel alternatives (that still meet our criteria). Please note that at 15-17u, ALL hotel options are determined by the tournament operators. We need to choose from their list of hotels. In several cases, we have asked them to find some lower cost options for our teams. Hence, the short delay in this email.
Please read the rest of this email carefully and follow the dates outlined. If you do this, you will be guaranteed of hotel rooms and will still be able to change or modify personal arrangements up to at least 3 days prior to the event.
First, download the hotel list for your team by clicking on the following links:
For all the hotels listed in green, room blocks have been set up, but you need to make your personal reservations by calling the phone numbers provided and providing your name and credit card information. Please do this by April 22nd. It is only 4-5 phone calls.
If you need to change your plans, you can still do it up to 3 days before the tournament. If you do not call by April 22nd, there is no guarantee that a hotel room will be available for you. This whole process works best if you make your reservations now, then make adjustments as required.
The bus trips are listed in red. Parents are not required to do anything on these trips except write a check to cover the bus and hotel costs. We take care of everything else. For these trips, the costs of hotels and charter buses has gone up 10-20% over the past year. The Super Bowl Party fundraising helped offset some of these costs.
The cost of the each bus trip this year is $325 per player, offset by $20 in Super Bowl Party funds. So, net cost is $305 per player, per bus trip.
For, 16u and 17u players, there are two bus trips. Please provide a check for $610 by May 15th to cover bus trips.
For 15u, there is only one bus trip. Please provide check for $305 by May 15th to cover bus trips.
Make the check out to St. Louis Gamers and mail to:
St. Louis Gamers
1734 Clarkson Road Suite 109
Chesterfield, MO 63017
Please do not hand the check to your coaches or to me. Please mail the check in by May 15th.
Note -- on bus trip weekends, parents do not need to attend the tournaments at all. If you decide to attend, please stay at a different hotel. Part of the bus trip experience is team bonding.
Breakfast is included in the hotel costs. So, the player will need money for lunch, dinner and snacks during the trip. Most players bring their own snacks.
Also, note that we could save $10-30 per player if we went with a lower cost bus charter company. We use Vandalia, which is rated as the safest, most reliable charter bus fleet in the region. Our experience confirms that this is the right choice.
Finally, the hotel listed is Blue is for the Perfect Game WWBA event in East Cobb (Marietta/Atlanta, GA). These events draw the top 180-200 teams in the country at each age group. Our hotel blocks for this event were reserved last November. Perfect Game controls the hotel reservation process. We are required to provide a group list of names and credit card information to convert the block into specific reservations.
To assist in this process, please click the following link to provide all the information that we need to provide to our hotel.
Once we provide the group information, the hotel will send a confirmation number for your reservation. Once you get your confirmation number, you can call the hotel directly to make any changes or special requests.
If you have any questions about the East Cobb process, please email lauree.gallion@gmail.com, or call Lauree at 314 409-4255.
Thanks,
Mark Gallion
Director, St. Louis Gamers
mark.gallion@gmail.com
314 406-3196
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