September 2012
The EVM Newsletter™
from Management Technologies
Highlights in this Issue
Top DoD Contractor Pushes EVP
Who Really Gets the EVM Newsletter?
EVPrep Workshop Follows IPMC
Basic Education Needed
Tidbit, Getting EV Right
EVP Meets Android
ISO 21500
New Ideas in EVM
Management Technologies Services 


>Third Party EVMS Certification   



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Coming Soon
More EVPs in Top DoD Contractor
It was bound to happen.
While we have conducted EVPrep workshops for major US Government contractors, we just completed EVPrep workshop for our first top five DoD contractor. The attendees were well prepared and should do well on the AACE EVP exam.
Soon this DoD contractor will be in a good position to boast that their key EVM support staff have EVP certifications. 

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Top 10, Top 20 EVM Newsetter Subscribers


Who subscribes to the EVM Newsletter? It has been two years or so since we last listed our major subscribers' domains. Of course,, and are at the top. After that here are the top ten EVM Newsletter organization subscriber domains.




After the first ten we have:




Did you find your company domain listed? If not, share the newsletter with your co-workers and suggest they sign up!


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EVPrep Workshop Follows IPMC, Nov 1,2 
The EVPrep workshop is will be conducted on 1, 2 November (Thursday and Friday) immediately following IPMC (Integrated Program Management Conference).
If you plan to take the EVP exam in 2013 this workshop can save you $125 in EVP exam fees by taking the workshop and then submitting your application for a 2013 exam date. Also you will have time to study your weaker areas that are revealed in the workshop.
Quotable Quote
"It is impossible to visualize the future using the familiar of today" 
Henry Ford

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AACE Approved Education  Provider

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PMI Registered Education Provider


Constant Contact All Star Award (2nd year)

(Less than 5% of Constant Contact customers are
All Stars.)




Urban Lifestyle Limits


Most of our readers probably live in areas more rural than the 12.8 million people here in the greater Los Angeles area. With that degree of urban sprawl something has to go. High School FFA (Future Farmers of America) clubs are virtually nonexistent. The rural lifestyle might be a hundred miles away or more. 


You might not think it matters since science, technology, engineering and math (STEM) are getting necessary focus. Here is a one-minute video that proves that some other subjects might need attention too.


Los Angeles County Fair



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Earned Schedule Conference

Next year is the 10th anniversary of "Schedule is Different", the landmark article by Walt Lipke that introduced Earned Schedule.


A conference is being organized to mark the occasion and to address new developments and challenges, and to strengthen the network of ES practitioners and researchers.


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AACE Computer Based Testing Starts.... last week!

According to an announcement made at last night's AACE's Southern California Section Dinner meeting AACE has switched to computer based tests (CBT) effective 19 September.


Originally the  CBT rollout was to occur in January 2013.


People who have been approved to sit for the exam should get information from AACE or should contact AACE during this transition period for updated information.



Welcome to the September EVM Newsletter.me2011


This is the 36th EVM Newsletter! I thought that this newsletter would be a bi-monthly issue when I started it. That idea lasted until the month following the first issue. Except for one combined issue there has been on every month for three years!


Who best determines how much EV correctly shows the progress made? This month's Tidbit suggests that it not might not be the CAM, the PM, the scheduler, or the project's EVM guru. Who's left to ask?


AACE's EVP Computer Based Testing (CBT) is underway! While the plan was to initiate CBT in January apparently beta testing is complete and AACE was ready to roll out CBT. 


Does living in a huge urban area deprive one of some basic knowledge? Maybe. Catch the one minute video for proof. 


There is an update on which organizations represent our largest subscribers, by Internet domain. 


Thanks to a significant showing of interest, the EVPrep workshop scheduled for 1-2 November in Bethesda MD is already confirmed. This event follows IPMC and will be held at the Marriott. Find out more and register.


EVM has found Android. We'll review an Android EVM app.


There is a short article on a US DoD contractor's interest in the EVP.


 Like us on Facebook  View our profile on LinkedIn


ISO 21500 is set to define an international standard for PM. We cover how it differs from the PMI PMBOK.


You can help make this newsletter interesting by contributing news about your activities in EVM, your company, product announcements, or your projects. Each month starts with a blank sheet, we don't make this stuff up! Send news to me at

Ray Stratton, PMP, EVP 


Tidbit #36, Obtaining EV 
 A key to effective EVM is the determination of EV. That is, what amount of EV is correct for showing how much of our work is complete? And is the work really complete? Quantifiable Backup Data (QBD) is a good start. But who applies the QBD rules and sets the value of EV? The CAM? The PM? The project EVM guru? How about the lead person next in line to receive the result of the current work as their "raw material"? (Hint: Another CAM.)


Most projects have a network of activities through which progressive elaboration occurs. That's a fancy way of saying that some people write specs, some design stuff, some people build stuff, and some people assemble the pieces to make a deliverable. Finally someone tests the deliverable per standards and specs and deems it "fit to ship". With each step there is a handoff of products (specs, designs, stuff, deliverables, etc.) to the next "downstream" team.


The best person to determine how complete a task is and its EV might just be the person who will get the completed products of the effort currently underway! So the next CAM in line meets with the CAM presently doing the work and determines the EV.


There are benefits to this approach. The downstream CAM gets an idea when they might get their materials and be able to get underway. They also might learn about any difficulties being encountered by the currently working team. Scope and technical issues don't tend to disappear once the work is handed off to the next team. Any scope and technology issues will pass from team to team. The next CAM in line might be able to plan for these challenges if they are aware of them and see them coming.


Lastly, the CAMs are COMMUNICATING! Not in staff meetings, but one-on-one. And the next CAM is line is not likely to award EV to questionable progress because once the current CAM's
EV = BAC any problems with the product is the next CAM's problem. 


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EVPrep™ and EVM Workshops

The following workshops are planned for the following locations:

  • Reston, VA
  • Salt Lake City, UT
  • Atlanta, GA
  • Houston, TX
  • Bethesda, MD (follows IPMC)

Earned Value Experience (CAM) Workshop (14 PDUs)


You'll experience creating an earned value management baseline, determining earned value from project status, calculating earned value management indices, and estimating final cost and completion date. This workshop is perfect for team leads, control account managers, financial and schedule control staff, project and program managers, and chief project officers.


Excel EzEVM™Templates may be retained by attendees to implement earned value management in their organization.


Locations and Dates


View the Earned Value Experience workshop outline and get the registration form.


Interested in an on-site workshop? Send an e-mail with your your address and the number of attendees to receive a quote. 


EVPrep Exam Prep Workshop (14 PDUs)


The workshop covers all the topics likely covered in the exam and provides exam-like questions and workshop discussion about each question and the possible answers. This workshop also includes an EVM analysis question to help prepare you for the three page written essay in Part II (was part IV).


Take this workshop and save $150 on the exam. Attendees are given a temporary limited membership in AACE that allows you to take the exam at AACE member rates.


Locations and Dates 


This is twelve hours of mock EVP exam and discussions of correct and incorrect answers.


Do you have an EVP FAQ

View the EVPrep workshop outline and get the registration form.


Interested in an on-site workshop? Send an e-mail with your your address and the number of attendees to receive a quote.


EVM Meets Android 
EVM is showing up on Android platforms. One such applicationandroid  is "Smart Rodent: Earned Value".


"Smart Rodent: Earned Value" (SR: EV) is a free app for Android devices. Being free, expect some two line ads with links to appear at the top. Otherwise there are no popups or other ads.


SR: EV allows you to record EVM data in "Reports" for one or more individual "Projects". This data is plotted as S-curves (PMB) and can be exported.


When you first start SR: EV you click on "New Project" and "Project 1" is created. ("Project 1" might exist on first launch too.) Click on "Project 1" and "New Report" and "Report 1" are offered as choices. Select "Report 1" and you are provided a screen to enter "AC","PV","EV", and "BAC". Enter the data and hit "DONE" and "REPORT" and SV, CV, EAC, ETC, SPI, CPI, TCPI(BAC), and TCPI (EAC) are calculated. (The reports are labeled "Week 1", etc. The assumption is that each report is done weekly). All values entered must be cumulative to-date. Below the EVM analysis is text explaining what the analysis means. For example, if the CV is negative there is an explanation about negative CV, if CV is positive; then an explanation about positive CV is provided.


"Return" gets you back to the Project 1 screen where the PMB is drawn from the start of the project to the present reporting period.


It's a cool little app but it has some problems. If you are familiar with PMB charts you will be frustrated that the PMB only goes to the point of the last report. It is not possible to enter all the future PV values to create a PMB to the end of the project. I tried entering just PV and was told "Enter all values." The vertical axis is sufficient to only show the maximum value of EV, PV, or AC. BAC is not shown. I am guessing it's only entered to compute the TCPI(BAC).


Also, with each "New Report" the data from the last report pre-populates the data fields. Thus each field must be selected and cleared to enter the correct data. The BAC is the only field that should be pre-populated.


The app does offer an "Export Data" to Bluetooth, Dropbox, Email, or Gmail. I did not try that feature.


Summary. It's cute and does compute the common analysis products for each reporting period. So if someone says "Quick, what is the TCPI(BAC) for my project, here's my data...." this app might help you out. But if the question is "What is my CPI?" , you should know the formula and just use your cell phone's calculator. The chart is pretty useless.


Sometimes free items are worth what you pay for them.


Next month: A review of "EVM Anywhere."




Upcoming EVM and PM Conferences 


IPMC (Integrated Program Management Conference)

(Registration is underway now.)

WHEN: 29-31 Oct 2012

WHERE: Bethesda, MD


An EVPrep workshop follows IPMC.


EVM Europe 2012

WHEN: 28-29 November 2012

WHERE: University of Twente Enschede, The Netherlands


(Note: Thanksgiving ({US} is  22 Nov)


AACE Total Cost Management Conference

WHEN: November 14-15, 2012




Construction CPM Conference

(CPM as in Critical Path Method, not affiliated with the College of Perf. Mgmt.)

WHEN: January 27-30, 2013

WHERE: New Orleans, LA




WHEN: 29-31 MAY 2013




AACE International's Annual Meeting

WHEN: 30 June - 3 July 2013

WHERE: Marriott Wardman Park, Washington DC



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ISO 21500 Guidance on Project Management

ISO 21500 is reported to have been released in final form. This ISO standard on PM is intended as an international  There were 31 countries involved in this work. Dr. Jim Gordon, (United Kingdom) was the chairman of the group, the secretariat was hosted by USA ANSI (which adopted PMI PMBoK® Guide as national standard for project management in 1999).


Dr. Stanisław Gasik, Ph. D., compares ISO 21500 to the PMBOK. He was a contributor to the PMI Project Management Body of Knowledge (PMBOK) 3rd edition. He had the following observations in his ten page paper comparing the two standards.  

  • There is one new subject in ISO 21500: "Stakeholders", which is a part of project communication management area in the PMBoK® Guide.
  • There are 39 processes in ISO 21500 and 42 processes in PMBoK® Guide.
  • 32 processes of ISO 21500 have direct equivalents in PMBoK® Guide
  • 4 processes have been moved between subjects
  • 4 pairs of PMBoK® Guide processes have been merged to 4 single processes in ISO 21500.
  • 2 PMBoK® Guide processes have not been placed in ISO 21500.


Four new processes have been introduced to ISO 21500. They are:

* Collect Lessons Learned,

* Define Project Organization

* Control Resources,

* Manage Communication



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EVM Studies, Concepts, and Research

Is there anything new in EVM after 60 years of use? BeakerApparently so. Here is a list of recent concepts being discussed in formal  research, presentations, and white papers from EVM World, EVM Europe, AACE's Annual Meeting and other sources. If your favorite is not listed I apologize.


  • Unified theory of EVM and ES
  • How an early start followed by being on-schedule condition can forecast slips
  • How network topology effects EVM effectiveness
  • The influence of an OTB (over target baseline) on CPI (cost performance index)
  • Integral Earned Schedule
  • Applying Technical Performance Measures to adjust EV appropriately
  • Using a Rebaseline Index to trigger rebaselining
  • Statistical forecasting of final CPI and SPI (schedule performance index)
  • Baseline Execution Index and its relationship to SPI
  • Using TCPI (to-complete performance index) to trigger rebaselining



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Do you have news to share?  Send your news item and we'll review it for posting in a future EVM Newsletter.
Ray Stratton, PMP, EVP
Management Technologies

Copyright 2012, Management Technologies  

The EVM Newsletter, EVPrep, The Earned Value Management Maturity Model, EVM3, EzEVM, CAMcert, and The Earned Value Experience are trademarks of Management Technologies.


The Earned Value Professional , EVP, and the AEP logo
 are marks of the Association for the Advancement of Cost Engineering, International. (AACE®).


The PMP, PMBOK, PMI, and R.E.P. , and the Registered Education Provider logo are
registered marks of the Project Management Institute, Inc.


EVM World is a
registered trademark of the College of Performance Management, Inc.