December 2011

The EVM Newsletter™
from Management Technologies
In This Issue
How Hot is EVM?
Key IT Skills
Save $150 on EVP exam
A PM's Day
Sick of Advertisements?
Book Review : EVM and MS Project
Overstuffed Task Boxes
Lender Wants EVM Too
EVM and Progress Payments
Scheduling Guide In-work


EVM Jobs Outlook


How hot is EVM? I did a search on on 19 December to see what "earned value" would list as jobs.


Over 150 jobs were listed. If you repeat the search be sure to put "earned value" in quotes. Otherwise you get hits with either term in the job description


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Quotable Quote



"Living your dream is a whole lot more exciting than just dreaming your life." 
Neal Whitten, PMP, author, consultant, lecturer.


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Forward to a friend 
Did you find this newsletter interesting? Forward it to a friend!

PM Skills and Agile Skills Key to Accelerated IT Delivery

InformationWeek conducted a survey of business technology professionals.


They were asked to select the strategies and tactics they planned to use in 2012 to speed up IT project delivery.


Agile methods were up 5% from 2011 to 48%.


PM Processes were up 5% from 2011 to 37%.


Other methods listed and tallied were of a technical nature regarding languages, clouds, and the like.



EVM3The Earned Value Management Maturity Model®
Books 24 x 7 
EVM3 cover
The Earned Value Management Maturity Model book is now available from Books 24x7, as well as from Management Concepts.

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Save $150 with Management Technologies' EVPrep Workshop

AACE recently announced that attendees at AACE Approved Education Providers (AEP) events would receive no-cost temporary membership in AACE.


This policy allows these attendees to apply for AACE certification exams at the AACE member price ($150 less than the non-member price).


If you are planning on taking the EVP exam here is how to save $150.


  1. Attend our EVPrep exam prep workshop
  2. Get your temporary member e-mail from AACE.
  3. Apply to take the EVP exam at AACE member rates
  4. Save $150.

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How Do You Spend
Your Day?


Here is a classic. ProjectsatWork article first published this story in June 2010.


"A Day in the Life..."can give you some ideas on how to plan your day and manage your project. If you are a PM or an aspiring PM this article is a must read. 



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EVM Schedule Adherence and CPI and SPI (t)Statistical Forecasting

The EzEVM™ workbook has provided projects and firms a low cost solution to performing EVM and refining their EVM processes.


The EzEVM MSExcel workbook template now includes "Schedule Adherence" and statistical forecasting of final CPI and SPI(t).


EVM data can be entered from any EVM software to provide these valuable analysis products as well as traditional EVM indicators.



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Getting Your Word Out


Do you need to advertise your services, products, or company? How about putting your ad in front of someone for three hours who has little else to do but read it?



That's the idea behind Spirit Airlines enhanced campaign to put ads in front of their passengers, any way they can. For $119,000 you can put your ad on the tray tables for three months. For $196,000 you can have your ad on the outside of overhead bins. Put your logo on the side of the aircraft for only $14 million.


According to Spirit Airlines spokeswoman Misty Pinson, "We provide an environment where cell phones are turned off and the consumer is stationary with the ability to focus on nothing but your brand for an average of three hours."


Do these prices exceed your advertising budget? For only $18,500 you can have your message on air sickness bags.


"Hi. I'm calling because I saw your ad while I was throwing up."



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 R.E.P. logo


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Welcome to the December EVM Newsletter.  me2011

Another year has ended and I hope 2011 was good year for you. It was a tough year for many people worldwide. Just because the year-end celebrations have just about ended does not mean we can't continue to share good fortune with others.


What amount of money would you never miss? $10, $50, $500, more? If you won't miss it, give it away to a charity or needy person. You'll never miss it, and who ever gets it will not miss receiving it.


Have a great 2012.


Speaking of 2012... 


The March EVPrep workshop dates have been moved. If you could not attend before perhaps you can now - Reston VA, March 15-16.


The schedule of our public workshops has been extended into next Summer.


EVM World 2012 is accepting speaker proposals. Submit your abstract [using a file name that includes the name of the author(s)] with a biography.


Like us on Facebook  View our profile on LinkedIn


Thanks to contributor Paula Tallarico there is a review of "Earned Value Management Using Microsoft Office Project: A Guide for Managing any Size Project Effectively."


There one story about how a failure to keep a firm's validated EVMS validated cost them funds, and one about how lenders view EVM as essential to protecting their loans.


The month's EVM Tidbit discusses the concept of a task box and doing EVM well.


US Government Accountability Office is working on a Schedule Assessment Guide. More news below.


Our subscriber list is over 2,000. If you want to share a story or an idea consider writing 50-100 words on the subject. You can help make this newsletter interesting by contributing news about your activities in EVM, your company, product announcements, or your projects. Each month starts with a blank sheet, we don't make this stuff up! Send news to me at

Ray Stratton, PMP,EVP
Review of Earned Value Management Using Microsoft Office Project: A Guide for Managing any Size Project Effectively


J.Ross Publishing Inc., Fort Lauderdale, FL.
ISBN:-10 1-932159-98-1 

223 pages, paperback $79.95, PMI Members $64.85


Contributed by Paula Tallarico


This review was authored by Paula Tallarico and does not represent views of her employer.


Any size project? Sure, sounds great! But any project? Eh, probablyEVM & MSP not. Sham Dayal, PMP, has written a comprehensive, yet succinct guide titled "Earned Value Management Using Microsoft Office Project: A Guide for Managing any Size Project Effectively." The book would be awesome for a small business, or even a larger business that would like to begin reaping the benefits of a formal EV system. However, for large projects that have the US Department of Defense for a customer, many of the suggestions will be superseded by more stringent constraints imposed by the customer.


The book comes with a CD that allows a Program Manager or Financial Analyst to begin their foray into EV immediately. Some basic tenets of EV are explained, always in the language of Microsoft Project (MSP). One of the strengths of the book is that each chapter patiently explains several concepts (e.g., Assigning Resources, or Baselining a Schedule), followed by the discrete steps necessary to implement the concepts. Even a seasoned MSP user might learn a new capability of the software, such as creating recurring tasks.



About the reviewer: Paula has a B.Sci. in Industrial Management from Carnegie Mellon University and an MBA from Southern New Hampshire University. She has 10 years experience in creating, maintaining, and analyzing program schedules. Previously she worked at NASA's Goddard Space Flight Center in Greenbelt, MD, and presently works for BAE Systems      



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 Tidbit # 28, EVM and Overstuffed Task Boxes


A few months ago I had the opportunity, with a few others, to spend about three hours with Dick Rutan at the Mohave Spaceport. One ofbox the participants had won a charity auction for a 1 hour flight lesson from Dick. The rest of us were there for lunch and I listened as Dick gave the student a brief lecture on the physics of flying. As a pilot I was interested in how Dick, who flew around the world nonstop in Voyager in 1986, would discuss these familiar topics. Then he talked about the pilot's "task box".


We all have a finite "task box" that determines how much we can do in parallel.(Not multitasking. Only about 5% of the population can truly multitask without significant loss of quality.) Individual tasks occupy some of the task box, but may leave space for other tasks. Usually one task is, or should be predominate. Once the box is filled, that's it. Add one more task and something has to go. For pilots that means (1) fly the plane, (2) navigate, (3) talk on the radio. Yes, FAA controllers are #3. (No controller ever fell out of their chair waiting to hear from a pilot.) As skills and familiarity develop, our tasks need less and less space. In the first hour of flying a student's box is 100% just flying the plane. Later this pilot will also be managing the aircraft systems, talking on the radio, conversing with passengers, and watching the world go by, with space in the task box leftover.


How is your task box? Full? Of course. But are the right items in your task box? Do they have the right amount of space in the box? If EVM is new to you, or your CAMs, allocate a large part of the task box to doing it and doing it right. Maybe remove some items from the box. Later EVM can occupy less and less of the box. (Doing EVM data collection weekly will quickly bring people up to speed. Imagine 52 times a year instead of 12.) If EVM is not getting done, or done poorly, take an inventory. Is the task box overstuffed? Keep key priorities in mind.


One: pilot (manage/lead) your project or team.

Two: navigate per the schedule or network.

Three: communicate (attend meetings and write memos.)


Without doing number one effectively there is no way to do number two well, and without doing number two well you don't want to have to do number three.


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EVM is for Lenders Too!


A major power line project in the U.S. is not happening as planned. According to the U.S. Energy Department inspector general, the Western Area Power Administration did not have tools in place to monitor the contractor to whom they had loaned project funds.


"Without an earned value management system, Western was not optimally positioned to determine the extent of delays and the potential for cost overruns," the department said in a release. "Also, Western had not initially required a management reserve to fund unanticipated cost overruns.


Since May 2011, the project has been at a standstill, is estimated to be two years behind schedule and may be as much as $70 million over budget," the statement said.



 EVMS and Progress Payments


Keep your EVMS running correctly!


The construction industry uses EVM to invoice for progress payments. However, in a turn about, the US DoD can withhold progress payments otherwise due because of the EVMS in place.


Example. Under new authority the US Navy is withholding 5% of progress payment to Huntington Ingalls Industries on their Arleigh Burke destroyer program. According to Christopher Johnson, a Navy Sea Systems Command spokesman, deficiencies in the company's "Earned Value Management System," were the cause of the withholding. Jacqueline Noble, a Defense Contract Management Agency spokeswoman said they had found deficiencies in 19 of the 32 ANSI 748 guidelines and represented "systemic and material internal control weaknesses". Organization; Planning, Scheduling, and Budgeting; Accounting Considerations; Analysis and Management Reports; and Revisions and Data Maintenance were the troublesome areas.


That about covers every area of ANSI 748.


US GAO Sets Sights on Scheduling


One of the best guides regarding cost estimating was produced by the USgao Government Accountability Office (GAO) in 2009. What you get from this Guide is the best ideas from some of the best experts in cost estimating. And it's free! Well, we US taxpayers paid for it, but to the rest of the world it is really free.


GAO has now set their sights on a Schedule Assessment Guide (SAG). There are big schedules and small schedules and long schedules and short schedules. But more importantly is finding good schedules. GAO will use the SAG as they perform their job in reviewing programs undertaken by US departments and agencies.


They have listed ten best practices found in good schedules and will be expanding on each in the SAG with checklists. Here are the ten:


 capturing all activities

 sequencing all activities

 assigning resources to all activities

 establishing durations for all activities

 schedule is traceable horizontally and vertically

 ensuring a valid critical path

 ensuring reasonable total float

 schedule risk analysis

 updating the schedule using logic and progress

 maintaining a baseline schedule


Want to review and comment on the exposure draft? Contact Karen Richey, director of the SAG project. You are sure to be aware of its availability when it's released


Workshops EVPrep™ and EVM Workshops
The following workshops are planned for the following locations:
  • Reston, VA
  • Atlanta, GA
  • Dallas, TX
  • Saint Louis, MO
Earned Value Experience (CAM) Workshop
You'll experience creating an earned value management baseline, determining earned value from project status, Classroomcalculating earned value management indices, and estimating final cost and completion date. This workshop is perfect for team leads, control account managers, financial and schedule control staff, project and program managers, and chief project officers.

Excel EzEVM™Templates may be retained by attendees to implement earned value management in their organization.



View the Earned Value Experience (CAM) workshop outline and get the registration form.
Interested in an on-site workshop? Send an e-mail with your your address and the number of attendees to receive a quote

EVPrepEVPrep Exam Prep Workshop

The workshop covers all the topics likely covered in the exam and provides exam-like questions and workshop discussion about each question and the possible answers. This workshop also includes an EVM analysis question to help prepare you for the three page written essay in Part II (was part IV).
Take this workshop and save $150 on the exam. Attendees are given a temporary limited membership in AACE that allows you to take the exam at AACE member rates.

This is twelve hours of mock EVP exam and discussions of correct and incorrect answers.
Do you have an EVP FAQ
Go to AACE's website for the latest information about exam dates.
View the EVPrep workshop outline and get the registration form.

Interested in an on-site workshop? Send an e-mail with your your address and the number of attendees to receive a quote.

Upcoming EVM and PM Conferences 
NASA PM Challenge 2012
WHEN: 22-23 February 2012
WHERE: Orlando, FL
EVM World 2012
WHEN: 30 May 2012 - June 2 2012
WHERE: Naples, FL
Speaker's proposals are being accepted now.

AACE Annual Meeting 2012

WHEN: 8-11 July 2012 

WHERE:Marriott Rivercenter, San Antonio, Texas
MORE INFO: AACE, International  
Do you have news to share? Send your news item and we'll review it for posting in a future EVM Newsletter.
Ray Stratton, PMP, EVP
Management Technologies

Copyright 2011, Management Technologies

The EVM Newsletter, EVPrep, The Earned Value Management Maturity Model, EVM3, EzEVM, and The Earned Value Experience are trademarks of Management Technologies.


The Earned Value Professional , EVP, and the AEP logo are marks of the Association for the Advancement of Cost Engineering, International. (AACE®).


The PMP, PMBOK, PMI, and R.E.P. , and the Registered Education Provider logo are
registered marks of the Project Management Institute, Inc.