Department of Treasury and Finance

Gateway Review Process Newsletter

June 2010
You have been sent this newsletter because you are registered on a Gateway Unit Database. This newsletter will be used to inform you of what's new, what's coming up and any new opportunities.
5000 Reviews globally
 
Victoria's Gateway is getting close to its 400th review. The OGC inform us that in the next few months, the 5000th review will be completed. We will keep you informed of progress.
New Project Profile Model (PPM) launched
 
In mid 2009 the Gateway Unit engaged a consultant to analyse our original Project Profile Model (PPM) (which was an adaptation of the original Office of Government Commerce (OGC) (UK) Risk Potential Assessment) to look at any opportunities for improvement in consideration of the contemporary Victorian Government infrastructure environment. 
 PPM 
As a result, the OGC Risk Potential Assessment model was amended and tailored to fulfil all of our requirements within the Victorian Government Context.
 
Main departures from the original model
The new PPM has been automated through a series of Macros / Smart Buttons, which lead a user through the process and inform them of areas they have not completed adequately and automatically calculates results.  
The Risk Potential Assessment (or rating) now appears prominently on the front page of our tool once the template has been completed, verified and calculated.  With the assessment outcome on the front page, the Program Management Office of the Deptartment can readily identify projects that are of High Risk.
 
The new PPM is now available on the Gateway website.
 
The Gateway Unit would like to thank the Department of Justice for automating, testing and validating the new PPM.
Improving the delivery of ICT Projects
 
Victoria's public sector is investing in excess of $1.5 billion on new ICT projects.
 
There is recognition that large transformational ICT projects struggle to deliver on time and cost outcomes. Audits reports highlighted weakness in the delivery of major ICT projects such as HealthSmart, Integrated Courts Management System and Project Rosetta.
 
A joint DTF/DPC working group was formed and produced the report 'Improving the Delivery of Victorian ICT Projects' which made key recommendations. The working group had consultation across Government and the private sector.
 
A submission containing six key recommendations and 39 findings is currently being considered.
Local Government Pilot completed
Phase 2 of the Local Government Gateway Review Pilot Program, which was designed to further assist regional councils in the development and delivery of their complex and/or major projects, was completed in June this year.
 
Based on the learnings from Phase 1 of the Pilot, Phase 2 sought to provide greater emphasis on the Strategic Assessment and upfront planning phases of a project.  To achieve this end, tools such as the Investment Management Standard workshops, DTF Business Case training tool and Gateway Review Team Member Training were provided to Regional Council project teams.
 
Phase 2 saw the completion of six Gateway Reviews and ten Investment Management workshops [which included two Service Logic Investment & Prioritisation (SLIP) workshops]. Additionally, DTF Business Case training was undertaken by thirty-one individuals from nine regional councils and Gateway Review Team Member training was undertaken by thirteen individuals across three regional councils.
 
Results from Phase 2 of the Pilot have shown that the inclusion of the IMS workshops alone has contributed significantly to the improvement of project clarity at the strategic assessment and business case stage of the project lifecycle. This was highlighted by a >65% change in the overall Red Amber Green (RAG) rating between Phase 1 and Phase 2.
 
The Gateway Unit hopes the participating councils will now be better equiped to achieve project success:
 
  • East Gippsland Shire Council,
  • City of Latrobe, 
  • City of Greater Geelong,
  • Horsham Rural City Council,
  • Glenelg Shire Council, 
  • Strathbogie Shire Council,
  • Moorabool,
  • Collac Otway, and
  • Wellington.
Investment Management (IM) SLIP Pilot 2009 - outcomes
 
The Service Logic and Investment Prioritisation (SLIP) Pilot was conducted from June to September 2009. The initiative aimed to apply the practices and experiences of the Investment management standard so departments can obtain better information to support their strategic planning and investment decision-making of proposed asset projects.
 
Approach
The initiative was trialled in DSE, DIIRD, DPCD, DoH, DPI and involved the following 4 steps:
 
Step 1: Develop a Service Logic and Investment Prioritisation framework (SLIP)
 
Step 2: Sort MYS entries in the medium-term MYS time slot (period 0 - 5 years) against the Service Logic
 
Step 3: Develop (or Review) Investment Logic Maps for highest priority investments
 
Step 4: Identify set of investments best meeting service needs
 
Recently the pilot completed a post implementation review which provided the following reccommendations: 
 
1. Extend the pilot to 2010 as part of the 2011/12 budget process.
 
2. Raise awareness across the Victorian Public Service of the role of SLIP in supporting strategic investing.
 
3. Provide increased support to Departments who choose to adopt the approach.
 
4. Build a shared understanding of the practices and value they provide across the central agencies of the Victorian government.
 
5. Clarify and strengthen the link between SLIP and the Departmental Service and Asset Strategies.
 
For more information, please go to www.dtf.vic.gov.au/investmentmanagement
or email investmentmanagement@dtf.vic.gov.au
Thanks
 

Gateway Unit
Department of Treasury and Finance

Staff Update

Evan enjoying a mocha, yes mocha, in Portugal.
Eva
 

As some of you may be aware, Gateway's Evan Wilkinson is on extended leave for 12 months on a tour of Europe. We wish Evan all the best on his travels.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Review Team Member (RTM) training sessions
Review Team Member (RTM) sessions in Melbourne:
 
Tuesday 17 August, 2010 - Click here to register
 
Wednesday 06 October, 2010 - Click here to register
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Quick Links
 
  
 
Helpdesk
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  
 
 
 
 
 
 
 
 
Contacts
Nick Pelham
Head of Gateway 
03 9651 5226
nick.pelham@dtf.vic.gov.au

Marc Bradley
Manager Gateway Operations 
03 96512507
marc.bradley@dtf.vic.gov.au


Darren Pietrzak
Gateway Analyst 
03 9651 2353

darren.pietrzak@dtf.vic.gov.au

Ves Nikolovska
Contracts Officer 
03 9651 2154
ves.nikolovska@dtf.vic.gov.au
 
Steve Huang
Gateway Analyst
 
Gemma Davie
Gateway Analyst
03 9651 5934
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