|
Greetings!
It is November and it is almost Thanksgiving - where has this year gone!!!
This issue will have some tips to make your work easier - we hope you enjoy the information.
We do welcome guest columnists and would like to make this forum available to include articles relevant to computer users. We hope many of you will respond to our articles and offer to write for this newsletter. Remember, this newsletter is read by many businesspeople in the Valley. Please send your article to cecile@ceocomputers.com.
Sincerely,
Jamshid Javidi, President, CEO Computer |
____________________________________________
Productivity Tips:
Managing Time:
Many businesspeople complain about the lack of time to complete everything that is required to run a business . There is just not enough time in the day to get everything done even if you work 16-18 hours. How can you manage?
The real problem is not that you only have a limited amount of time; the issue is how you use that time to complete the important tasks in the time available. We have the following suggestion:
Use Outlook and all its features to plan your day - week - month. Each week enter all the fixed appointments in your schedule in the calendar and use colors to indicate which items will be recurring each week so you won't have to repeat those entries. Then slot in all planned events (use a different color).
Use the Outlook TaskPad lists to create daily activities and USE that list as you work through the day. Don't add more items to your list than you can complete in the allotted time. Move uncompleted items to the next day - learn how many tasks you can complete. Use the TaskPad to centralize all the notes you take and learn how to prioritize the list. Forget those little slips of sticky notes all over your desk.
When you create a task list to see all the items you have planned, you can then drag your tasks onto your Outlook calendar by clicking on a task and dragging it to the calendar. You can then choose to move or copy it to your calendar as an attachment, with all of the details intact. This will save you enormous amount of time in completing activities.
Sync Outlook with your PDA or cellphone so you will have all necessary information available when you leave the office. This is invaluable in maintaining your schedule. Use the notes device (if available) on your PDA or cellphone to take notes that will then sync to Outlook on your desktop.
Update your Contact list in Outlook so you can reach people without wasting time searching for "that little slip of paper." This also will sync with your PDA or cellphone so contact information will always be available.
Managing Data
If you think you have to keep everything, you are spending a lot of time filing or finding places to store paper. If you feel you have to keep copies of those "important" items, spend a few minutes with your scanner and file the data on your computer rather than using the old system in the file cabinet. Research shows that most people only use about 15 percent of the data they file - this means the other 85 percent will never be used.
Organizing your files on the computer can take organization, but the time will be worth it in the end. You can find the data quicker and spend less time. This is an area the CEO Computers and help by teaching you how to scan and save those documents.
Managing E-Mail
The biggest time "killer" is reading all those emails and the "surfing" the Web to lookup interesting sites. It is time to organize the folders in Outlook and move the emails you need to keep into the proper folders. If Outlook is running during the time you work, you will be notified when a new email arrives. Click on it and either answer immediately or save it to the proper folder. Avoid spending time with the spam mail - delete and go back to your business.
|
|
How to Stretch your Notebook's Battery Life
Your notebook stores data both in RAM and on the hard disk drive. Increasing your RAM capacity makes your notebook perform more quickly and will make your battery last longer - data in RAM means the hard drive won't have to power up.
Do not expose your notebook batteries to extreme heat and cold (such as leaving them in a parked car) as this will tend to shorten the battery life. Turn off all programs that are automatically loaded (check the task bar) that you don't currently need as this will lessen the chances the hard drive will be accessed and waste precious power. For instance, when flying you don't connect to the Internet so you probably don't need your antivirus or anti spyware programs. Turn off your wireless capabilities if you con't be connecting to the Internet. The wireless unit in your computer will constantly search for wireless connections and drain power in the process. _____________________________________________________
Information obtained from Technology in Action, Fifth Edition, Alan
Evans, Kendall Martin, and Mary Anne Poatsy p. 404
_____________________________________________________ |
