Remember that those who were processed for a Confidential or a Secret level access come due for a reinvestigation 10 years from the date of Last Investigation (field on the Periodic Reinvestigation Report).  Those who were processed for the Top Secret and special caveat level accesses come due for a reinvestigation 5 years from the date of Last Investigation.  Delays in verifying whether an individual still requires a clearance, the level of clearance required, and submitting a reinvestigation through e-QIP can result in a finding by your Defense Security Service's (DSS) Industrial Security (IS) Representative during your annual Security Review.  My suggestion is to at least review this report at six month intervals, if not more often.

 

Occasionally you will have an individual who has an eligibility that is higher than the access your facility has granted him listed on the Periodic Reinvestigation. [Eligibility is granted by the Central Adjudication Facility (CAF), while Access is granted by the Facility or Agency submitting individual for a clearance]  When this happens, the individual will show up as due a PR.  You are only required to submit a PR for the level of access you grant the individual.  As long as you have reviewed the status of the individual and can verify that your facility does not require him to have a higher access, you should not receive a finding.

 

You may also have an individual who has different levels of access at different facilities or agencies.  Prior to starting the PR process, you may want to verify that another facility has not already started the process.

 

Verification begins with reviewing the Person Summary screen and checking if the PSQ Submitted field in the 1st section of the page indicates that a PR has been recently submitted.  Second, scroll down to the bottom of the Person Summary screen and check whether Investigation History indicates that an investigation has been initiated.  While JPAS is the Database of Record for the Department of Defense (DoD), there are other agencies who process investigations that do not currently use JPAS.  So, your third step would be to verify with the individual (or your files) that he has not already submitted an electronic SF 86 for an agency outside of DoD.  The reason for this step is that the NISPOM requires that you as FSO verify that duplicate investigations are not being processed.