PTA Logo

the observer

a bimonthly e-newsletter for PTA leaders from Ninth District PTA 

 

The Spanish edition will be online at our website within five days.  

La edición en español estará en línea en nuestro sitio web dentro de cinco días.  

UPCOMING EVENTS

 

January 5 

How to Conduct an Election

San Diego County Office of Education

Room  401-402

free! 

 

SAVE THE DATES  

  

February 6-7

Leg Conference & Sacramento Safari 

 

February 8

Founders Day Breakfast & Annual Meeting

Scottish Rite Event Center 

7:30 am - 11 am 

 

May 9-12

California State PTA Convention

Anaheim, CA

 

June 2

Summer Leadership Conference

7 am - 3 pm

University of San Diego 

 

June 21-24

National PTA Convention

San Jose, CA 

 

 

 

FINANCIAL DUE DATES

October 2011
  • Year-end audits 
  • Copy of your 2011-12 budget 
November 2011
  • First remittance of per capita dues
  • IRS and state tax filings  
  • File RRF-1 if you have a charitable trust number 
  • Reflections art submissions due to Councils 
  • $199 unit insurance due 
  • Worker's Comp Forms due
Check with your Council for specific due dates. If out of council, check with Ninth District PTA.


food bank logo


Ninth District PTA is a proud supporter of the 3rd Annual Martin Luther King, Jr. High School ASB Food Drive Challenge.
 Learn more.

 
Find us on Facebook  Join the discussion.  

From District President
Karen Fleck

December 2, 2011

Greetings!   

 

Karen Fleck

      Earlier this week, I attended a press conference in La Mesa where State Superintendent Tom Torlakson announced a statewide PTA-supported campaign: Team California for Healthy Kids.  

   

     Several celebrity spokespeople talked about what we in PTA already know:  that health, learning and attendance are all linked; that diabetes and obesity are epidemic; and that we need to make the healthy choices the easy choices for our children. More healthy menus, more access to water, more activities at home and school that get kids MOVING; these are the things PTAs and leaders like us can make happen.

 

    The Team California vision is: Health is integral for academic success. In support of this, Team California for Healthy Kids will create environments in homes, schools and communities that empower students and families to make healthy food and physical activity choices for life. 

    

     Please visit the website for more information (I recommend clicking on the Health Fact Sheets) and a link to Michelle Obama's Let's Move campaign.  

   

     As we plan for 2012, let's each make a resolution to support this vision and brainstorm ways our PTAs in each of our schools can contribute to a healthier new year.  Have a safe and happy holiday season.   

 

Karen

PTA LEADERS TO GATHER FOR FOUNDERS DAY CELEBRATION BRUNCH
Reserve your seat by February 1
What do you call it when you get hundreds of PTA leaders from around San Diego and Imperial Counties in one room? You call it the Ninth District PTA's Founders Day Annual Meeting and Celebration Brunch! Once again it's at the Scottish Rite Event Center in Mission Valley. Put Wednesday, February 8, 8:30 to 11 am on your calendar. We'll have speakers, awards, a report on our accomplishments plus a delicious brunch for all. Cost is $25 per person if you buy your ticket by February 1. Attending the Annual Meeting is a legitimate PTA expense and a great event for unit presidents and principals to attend together. Reserve early.

BROWN BAG SEMINAR: NOMINATIONS AND ELECTIONS
Learn how to run an election from start to finishbrown bag training

Every year, your PTA must elect your officers for the following year - president, secretary and treasurer and others according to your bylaws. As the current president, you will be conducting the election. If you've never done it before, don't worry - we're having a workshop to help you from start to finish - from electing your nominating committee to holding the election. The workshop is on Thursday, January 5 at the San Diego County Office of Education. You can choose the morning workshop 10 am to noon or the evening workshop 7 pm to 9 pm.  Learn more. 

 

LAUNCH A JANUARY MEMBERSHIP CAMPAIGN
Beth Bacting, Membership Services   
Beth Bacting

Did you know that PTAs that run more than one campaign have 20 percent more members? January is an ideal time to run a campaign. New families may have moved into your community for the start of the new semester. Parents and students are re-energized. A new year brings new opportunities to improve ourselves, our lives and the world around us. Getting more involved in your child's education is a resolution all parents can support - and PTA makes it easy. Keep your campaign going and help us reach one million members in California! More tips. 

 

VOTER INITIATIVE TO RESTORE EDUCATION FUNDING
Rebecca Hernandez, VP Legislation    
Rebecca Hernandez

As we all look to solutions to rectify the year-to-year budget crisis and never-ending cuts to education funding, California State PTA has taken a crucial step. State PTA is supporting a ballot initiative submitted to our State Attorney General on November 30 called "Our Children, Our Future Act". It will be presented directly to California voters if enough signatures are gathered. The initiative's foremost focus is on restoring essential education programs that have been cut.  

   For over 100 years, PTA has worked to secure adequate laws for the care and protection of children and youth as a primary purpose of our organization. PTAs can and must participate actively in the process through which public policy decisions are made. A ballot initiative is one of those public policy decisions -- where in essence, you as voters are the legislature. Please take the time to read about this initiative. More to come. Learn more. 

 

WHY DO WE NEED AN AUDIT?
Michael Opfer, Auditor
Michael - Auditor

There are three reasons why PTAs require audits. First is credibility - an audit reassures your PTA executive board and your PTA members that the financial reports are accurate. Second is oversight. The treasurer will have confirmation that his/her work was looked at and checked for accuracy. The third is improvement - the audit may identify ways to improve procedures to benefit your PTA.  

    Now is the time to prepare for your mid-year audit covering the first six months of your fiscal year. If you don't have an auditor, select an audit team from your PTA. Find three people who are not signers on the bank account to form your audit committee. After your audit is completed, send a copy of the Audit Report, Audit Checklist and any recommendations to your Council.

 

USE JUNE 2011 TEMPLATE TO UPDATE YOUR BYLAWS
Sue King, Leadership Team 

Every PTA should update their bylaws at least every three years. You can update them online with e-bylaws or you can update by hand using the pre-printed fill-in-the-blank template. Either way, make sure you are submitting the most up-to-date version revised in June 2011.The bylaws should have a large "2011" on the cover. If using the handwritten bylaws, the cover should be yellow or goldenrod (last year it was green). The state parliamentarian will no longer accept 2010 bylaws. 

 

TAKE YOUR KIDS TO A MUSEUM OVER WINTER BREAK
Cathy Roth, Arts Chair 
Cathy Roth

Winter break is a good time to explore the many museums in San Diego County, especially the art museums. National PTA has some wonderful tips on how to make it enjoyable for your kids. You can ask kids questions about the artwork, look for recognizable things, and find visual clues that uncover meaning and imagine the work of art coming to life.  Read the entire article. 

 

HISTORIAN CORNER
Steve Tutunjian, Historian  

As we begin preparation for Founders Day 2012, we want to showcase a representative presentation of Ninth District PTA accomplishments to date. Toward this end, I'm requesting each Council historian/Council officer assigned historian responsibilities email me the following by January 10, 2012:

  • Total council accumulated volunteer hours combined for all units from July 1, 2011 through January 31, 2012 (January estimated), and 
  • High resolution (5 megapixels or greater if possible) jpg photo images (6-10 images) depicting significant unit events/achievements resulting directly from PTA initiatives. Each photo should have a brief summary and point of contact for the specific event achievement. Ninth District will print photo images for the February Founders' Day display.  

For further information, please contact me by email or by phone at 858-382-0911/676-0088. 

 

HOW TO CONDUCT A RAFFLE
raffle tickets
Keep it legal - Register with the Attorney General 
PTAs are allowed to hold raffles to raise funds as long as you do it legally. You must register your raffle with California Attorney General's Registry of Charitable Trusts and pay $20. If you don't, your raffle is considered gambling which is illegal in California.
    To be legal, 90 percent of the money raised from the raffle must go to charity. A 50/50 raffle in which the winner receives half the money is not allowed.
    Make sure you register at least 60 days before the raffle. After the raffle, you must report your results to the Attorney General -- date of raffle, how much money you made and what your expenses were. Some people think they don't have to register if they call the raffle an "Opportunity Drawing". No matter what you call it, if people have to buy a ticket for a chance to win a prize, it's a raffle. Follow these guidelines and keep it legal! Learn more

 

APPLY FOR NATIONAL PTA FAMILY ENGAGEMENT AWARD
hearst award
Winning PTA receives $2,000
National PTA wants to recognize PTAs who are building effective family-school partnerships. If your PTA is doing something innovative, apply for the Hearst Family Engagement Award. The winning PTA will receive $2,000 and be recognized at the National PTA Convention. Four awards of merit will be awarded. Deadline to apply is December 16. Learn more.

CDC NOW RECOMMENDS OLDER KIDS GET FLU SHOTS.
Flu activity peaks in January, February or latersick child

Federal health officials now urge flu vaccination for all children 6 months and older. Although young tots (from 6 months to 5 years old) are still considered the group of kids who need the flu vaccine the most, updated guidelines from the CDC now recommend all older kids and teens get it too. Children under age 9 getting the flu shot for the first time will need two shots one month apart. To prevent spread of flu, keep your child home if they are sick, wash your hands often and cover your cough or sneeze. Learn more  

 

PTA QUOTE FOR THE DAY
 
"I always wondered why somebody didn't do something about that. Then I realized I was somebody." 

-- Lily Tomlin, American comedienne

If you would like to be added to our e-mail list, please email ninthdistrictpta@sdcoe.net.   
Sincerely,

 

Laura Schumacher
The Observer Editor