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Customer Newsletter  
September 2012
In this issue...
MARC Reload Available
OCLC Numbers Added
Cover file Images Included
DSP Numbers Added
PDF Originals Available
Discovery Service Links
CELArc: the CEL MARC Archive
Print and Copy Limits Explained
Suggest Documents for Inclusion
You're receiving this newsletter because your library holds one or more CEL collections. We've been busy in recent months adding enhancements to the service. You'll find these described below.  
MARC Enhancements 

MARC records are an integral part of the Canadian Electronic Library service. It goes without saying that usage of the collection is much more robust when libraries add our MARC records to their OPACs.

Over the seven years since CEL's founding, we have introduced regular enhancements in our MARC records. Some of the enhancements are described below. These are made incrementally, which means that the records issued before the enhancement date do not reflect the changes.

In order to rectify this problem, we have just consolidated all enhancements and reissued the complete set of records for all Documents in CEL.

If your library subscribes to one of the Documents Collections in CEL (Canadian Public Policy Collection or Canadian Health Research Collection,) you will now find on your ebrary partner site a set of records which uniformly contains all enhancements made over the past months and years.

MARC for the Books collections in CEL (primarily Canadian Publishers Collection) has not yet been uniformly upgraded, so this notice doesn't yet apply to those subscribers.

This upgrade does not necessarily require any action from you. If you have been downloading records monthly to keep your catalogue updated as new titles are added each month, your record set will still be valid. But whenever you wish to upgrade your record set to include all enhancements, you may do so by downloading a complete set from the "All MARC record" link on your Partner Site. 

And finally, if you receive your CEL MARC records from a source other than ebrary or CELArc (such as Scholars Portal) these enhancements may not be available. 
Note Fields Standardized
These fields have been standardized as follows for Documents:  

=500  \\$aIssued as part of the Canadian Electronic Library, Documents collection, Canadian health research collection, and Canadian public policy collection.
=530  \\$aAlso available in PDF format for downloading:$uhttp://celarc.ca/cppc/230/230351.pdf
=710  2\$aCanadian Electronic Library (Firm)
=830  \0$aCanadian Electronic Library.$pDocuments collection.
=830  \0$aCanadian Electronic Library.$pCanadian public policy collection.
=830  \0$aCanadian Electronic Library.$pCanadian health research collection.
=852  \0$3Cover image:$uhttp://celarc.ca/covers/230/230351.jpg
=852  \0$3Medium cover image:$uhttp://celarc.ca/covers-medium/232/232928.jpg
=852  \0$3Thumbnail cover image:$uhttp://celarc.ca/covers/232/232928.jpg

and these for Books:

=500  \\$aIssued as part of the Canadian Electronic Library. Canadian publishers collection.
=710  2\$aCanadian Electronic Library (Firm)
=830  \0$aCanadian Electronic Library.$pCanadian publishers collection.
=852  \0$3Cover image:$uhttp://celarc.ca/covers/436/436439.jpg

 

OCLC logoOCLC Control Numbers Have Been Added

All CEL MARC records now contain in the 035 field an OCLC control number which is unique to the CEL edition of the title.  

 

Adding the OCLC number to your library's OPAC will promote discoverability internally, build public awareness of your library's holdings (exposing them to WorldCat through the WorldCat Registry), and create a match point between WorldCat Local or WorldCat Navigator and your local system for retrieving, and for placing local or consortially-held requests.

 

It will also facilitate the use of WorldCat Local as your own OPAC, a growing practice among libraries.

Cover file Images are now included in MARC Records

We have extracted cover images from every one of the (now) over 27,000 Documents titles in CEL; these are now stored on our server from which they may be linked for use in OPACs and other discovery tools. We supply both thumbnails and medium-sized images. These links are found in the 852 field in this format: 

=852  \0$3Medium cover image:$uhttp://celarc.ca/covers-medium/233/233115.jpg
=852  \0$3Thumbnail cover image:$uhttp://celarc.ca/covers/233/233115.jpg

Recent records for Books include links to thumbnail images, and links to medium images will be added before the reload planned for this fall. 
DSP numbers and ISSNs Added

Subscribers to the Documents Services will now find Depository Service numbers and ISSNs in the MARC records for all titles included since summer 2011. (This data has not been added retrospectively.)
PDF Originals for all Documents Available

All public documents are now also available for download by users in subscriber libraries. These links are also given in the MARC record in field 530 as follows:

=530  \\$aAlso available in PDF form for download.$uhttp://celarc.ca/cppc/229/229469.pdf

In addition, persistent urls for all PDFs are also included in the Excel list of titles in the Documents collections. The CPPC Collection list may be found here, and the CHRC list here.  
Discovery Service Links Added  

As another way of promoting discoverability, metadata for CEL collections and titles are made available to these support services.Serials Solutions subscribers will find all new CEL titles
readily available, and we are working with EBSCO and Ex Libris to help them develop the same service.  Please contact your supplier for details.

Exlibris logoSerialsSolutions
CELArc: the CELMARC Archive

All subscribers have access to the CEL MARC archive, which provides access to all CEL MARC records. You can also use CELArc to export and download selected MARC records customized for your OPAC, as well as to report errors and request corrections.
Access CELArc here and log in with your ebrary partner password.

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Contact Us 

Sales & Administration  
Gary Gibson gary@canadianelectroniclibrary.ca

Publisher Relations  
Bob Gibson 
Canadian Electronic Library
Box 1029
Saint-Lazare, Québec  J7T 2Z7  
Tel: (866) 458-2264
Fax: (450) 458-0677  

 
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Print and Copy Limits in CEL  

We've been receiving an increasing number of queries from our users and customers on the question of print and copy limits. This is a complex subject. The ebrary platform has sophisticated DRM (digital rights management) tools built into it to serve the needs of users as well as to protect the copyrights of our publisher partners.

The license agreement signed by each customer contains general language covering permitted and restricted use, but the particulars are complex.

To address this need, we have created a page on our website to provide complete answers to these questions.

Because CEL carries both public documents and copyright materials, we differentiate the levels of protection. For Documents, we try to encourage use. We have lifted any print and copy restrictions, we provide the documents to subscribers on a Perpetual Access license, and we have just added PDF download capability as noted above.

For copyright materials, the system enforces a print limit of 10% of the work, which is the fair dealing standard given in the Copyright Act.

For both public documents and copyright materials, however, the greatest strength of the CEL/ebrary platform is the ease with which links may be shared. Links to any page, chapter or title may be shared by any user with any other authorized user. These may be shared via the Bookshelf feature, in coursepacks and in emails.
Suggest Documents for CPPC and CHRC

If you're concerned about the disappearance of web-based resources in the fields of Canadian public policy or health research, there is an answer.

You can go to our suggestion box and send us the details of any PDF monograph that you think we should consider. If we add the document to the collection, it will be made available to subscribing libraries. But it will also be archived in CELArc, where it will be available to the public.