Highlights of the January 26 Meeting of the Deercreek Board of Directors

Submitted by Len Fritz

A quorum of the DCCOA Board of Directors convened January 26th for its regularly scheduled meeting. The Board was called to order and two motions were immediately heard and passed unanimously; one for this meeting's agenda, the other for the minutes from the November 30th  meeting.

Committee reports started with Finance.  

The Finance Committee Liaison made a motion to stop sending coupon books to members in 2013 and it was passed unanimously. There was an addition to bad debt of $5,000 as of December. It was discussed that the bad debt expense for 2012 would be $26,000. There was discussion regarding the estoppel letters requesting payoffs on homes. The Florida Statute was also discussed regarding how much the banks are required to pay. The audit review will be in February and the auditor will meet with the finance committee. The water bill has increased monthly. JEA is sending out a technician to inspect the meters for leaks and a usage report will be issued with the history of the meter readings. Connors needs to inspect the irrigation controls to make sure they are set properly and to look for leaks and/or broken irrigation heads in each zone. Common Properties Liaison will meet with Connors to review and discuss possible leaks. The association has spent $700 mailing coupon books to the owners.

Access Control, Covenant Enforcement, and the Architectural Review Board (ARB) each had a light month. The Gateworks contract is pending and is projected to start April 1st. ARB had nothing to report and Covenant Enforcement heard a plea for consideration for yard debris pick-up sighting the city had missed their street. The plea was accepted. There was a new member added to the Common Property committee.

Communications briefed that the committees' rules and charter are being reviewed to consider the electronic sign. Changes were made and this will be brought before the board at a later date. The committee has been working with access control in regards to Gateworks. There will be a link from the website to Gateworks. A training tutorial will be available. A list of names has been provided to Gateworks. A mailing will be sent to all residents.   A discussion regarding selling advertising space on the sign was had. The Board determined there was not enough time when passing through the gate to see advertising as well as the important community events.

Under Old Business the Board addressed the proposal for restriping the "Stop Bars" The Board passed unanimously the proposal for $1,200.   There was also a lengthy discussion over the verbal abuse the gate guards are enduring. There is a letter going to the owner whose child is principally responsible for this misconduct. With regard to sidewalk repair Common Property persons will walk the property and determine which sidewalks they are responsible for and which are the responsibility of the owner. Letters will be sent to those owners who have damaged sidewalks.

New Business discussion was about repairing the gate on McLaurin Rd with insurance money and the lighting repair proposal they were both unanimously passed. Finally, T-Mobile has put the contract on hold and a Board member requested that a letter should be sent with a deadline for a signed contract and payment in full or Deercreek will withdraw the offer easement access. The board agreed no letter will be sent at this time.

New Security Software Program Effective March 15  

Submitted by Carol D'Onofrio

The EZ gate software system currently in place that allows guest entry and database information will be replaced on March 15.   

The new system called GATEWORKS is used in other high end gated communities. It has many great features and is a leader in gate software systems.   

All homeowner/residents will be receiving a letter that outlines the implementation that will take place. In addition, instructions will be on the web site.   

For residents without internet capabilities, there are no changes. Your procedure is the same. Please continue to call the gate with your guest requests.

For residents who use the on line features you will continue to access the Deercreek web site (www.deercreekcc.com) and click on the new GATEWORK's icon that will bring you to the guest entry page. For security, the first time, and only the first time, will you go through a security ID process before you can proceed to your on line database information.

For questions regarding any changes please contact deercreekccoa@gmail.com.

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